Department Support Coordinator

Job description

Job Title: Department Support Coordinator
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 25106
Job Code: 1035 Administrative Support Coordinator -12 Month
Department: Design
CompensationClassification: Administrative Support Coordinator I
Salary Range: $2,846/month - $5,148/month
Anticipated Hiring Range: $3,400/month - $3,687/month
FLSA Status: Non-Exempt

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please visit
About the PositionSan Jose State University is an accredited institutional member of the National Association of the Schools of Art and Design. The Department of Design offers an exceptionally comprehensive program for the study of art and art history to over 1400 majors and serves over 503 FTE/S in general education. The study of design at SJSU offers students the intellectual setting of a university. This important feature contrasts the SJSU Department of Design to design schools whose offerings are exclusively professional or primarily vocational.

Reporting to the Chair of the Design Department and receiving direct supervision and work lead assignments from the Department Administrative Analyst, the Department Support Coordinator works independently under general supervision to provide a broad range of moderately complex administrative and clerical support for the Department. This position serves as the primary contact and resource for the faculty, students, staff and visitors to the department, and coordinates the overall.
Required Qualifications-High School Diploma, Technical/vocational program or their equivalents
-Two (2) years of related office work experience
Preferred Qualifications- Bachelor's degree
- Clerical experience in an office setting (maintaining files, answering phones, and customer
- Experience with Student Administration in CMS
- Experience with Microsoft Office (Word and Excel) web development/maintenance
management software, and email programs with Gmail
Knowledge, Skills & Abilities- Ability to troubleshoot and resolve most office and customer-related problems
- Ability to handle multiple work priorities, organize and plan projects.
- Must have organizational skills sufficient to handle heavy workload, multiple projects with
frequent interruptions, and schedule changes
- Ability to perform accurately in a detail-oriented environment and meet department, college
and university deadlines
Application ProceduresComplete the SJSU Online Employment Application and attach the following documents:
-Letter of Interest
-List of References

All applicants must apply within the specified application period: August 20, 2019 through September 3, 2019. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.
Additional InformationSatisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Equal Employment StatementSan José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Reasonable accommodations will be provided for applicants with disabilities who self-disclose.
Contact InformationUniversity Personnel
[email protected]




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Job No:
Posted: 8/27/2019
Application Due: 9/30/2019
Work Type: