#101258 GLI Program Coordinator/Student Services Advisor 2

UCSD Layoff from Career Appointment: Apply by 08/22/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 09/02/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Posting will remain open until position is filled. Initial review date 9/05/2019.

DESCRIPTION

The University of California’s only school of international affairs, the School of Global Policy & Strategy (GPS) provides a unique resource for training leaders, creating ideas, and building networks for the Pacific Century.

GPS is internationally renowned for its innovative programs, superb faculty and outstanding students and now stands among the world's top graduate schools of international relations and is the established leader in its focus on Asia and the Americas. GPS instructs a diverse student body consisting of 60% domestic and 40% international students in MPP, MCEPA, MIA, BA-MIA, MAS, joint PhD with Department of Political Science and executive education programs.

GPS also administers the International Studies Program, a fast-growing interdisciplinary program with over 1700 declared undergraduate majors, that offers a rigorous curriculum for undergraduate students interested in international affairs. Offering nine B.A. degree options, three combined BA/MIA programs, and a minor program, the International Studies Program explores the interaction between the international and national, global and local, contemporary and historical ideas shaping globalization.

GPS is also the parent organization to major research centers: Center on Global Transformation (CGT), Center for U.S.-Mexican Studies, 21st Century China Center, Fudan-UC Center on China, Institute on Global Conflict and Cooperation (IGCC), Policy Design and Evaluation Lab (PDEL), Laboratory on International Law and Regulation (ILAR), and Japan Forum for Innovation and Technology (JFIT).

Responsible for the day-to-day planning, management, development and administration of GLI programs: course registration, course scheduling, course/curriculum scheduling, faculty/instructor support, event planning, database management and academic advising. Manage, maintain and update the GLI database: contact information, class enrollment, grade report sheets, instructors, etc.

Develop and implement professional tours and seminars. Provide support for Assistant Director and Director as needed. Other duties as assigned within scope of description. Applies professional Student Services concepts. Provides varied student services to students, faculty, and department/school/college management. Works on moderately complex issues. Receives assistance on more complex issues.

  • Must be able to work a flexible schedule to meet event needs; must be available during peak periods.

  • Some mornings, evenings and weekends may also be required.

QUALIFICATIONS
  • Demonstrated knowledge and experience with academic advising and counseling techniques.

  • Demonstrated knowledge of University-specific computer application programs and pertinent databases.

  • Proven knowledge and experience with University processes and procedures. Understanding of University rules and regulations.

  • Basic accounting knowledge and proven ability to work with fiscal related matters including budgets, expenditures, and reimbursement processes.

  • A Bachelor’s Degree in Education Administration, International Affairs or related field; or an equivalent combination of education and experience. Advanced Degree preferred.

  • Superior interpersonal skills including tact, diplomacy and flexibility in order to work with a variety of individuals in differing roles and in a variety of situations. Multicultural competencies; ability to work with diverse populations.

  • Advanced skill using computer software, hardware and database systems: MS Office suite, Word, Excel, Access, PowerPoint, Outlook calendar.

  • Strong skill to effectively compose a variety of written materials (correspondence, reports, etc.) in appropriate format.

  • Excellent skill to proofread and correct for grammar, spelling, punctuation, typographical errors, clarity, syntactical correctness and continuity. Ability to adapt writing style as needed. Ability to write concisely, persuasively and in summary form.

  • Resourcefulness in independently finding appropriate solutions to complex problems, operational and administrative, and use of initiative in implementing solutions or making recommendations.

  • Excellent ability to anticipate problems and take necessary actions to mitigate potential negative effects. Ability in problem identification and reasoning. Skills in service orientation, organization, active listening, and critical thinking.

  • Exceptionally strong organizational and time management skills; ability to set priorities which accurately reflect the relative importance of job responsibilities and take into consideration deadlines, competing requirements and complexity.

  • Strong ability to work independently and harmoniously as part of a team with frequent interruptions and to meet established deadlines; ability to identify issues needing referral to supervisor.

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