Posting Details

Posting Details

Posting NumberS03760PWorking TitleGRANTS COORDINATOR IIIDepartmentFranklin College School of Marine ProgramsAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitehttp://www.marsci.uga.edu/Posting TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

8am – 5pm

Advertised SalaryCommensurate with ExperiencePosting Date08/16/2019Open until filledYesClosing DateProposed Starting Date09/09/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleGrants & Contracts ProfessionalPay GradeFLSAExemptJob FamilyBusiness And FinanceFTE1.00Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

*Prefer at least 5 years of UGA accounting experience
*DLSA status

Position Summary

This position serves as the lead contact for pre-award and post-award grant administration between the Department of Marine Sciences and UGA’s Office of Sponsored Projects Administration, funding agencies, and faculty researchers. Candidate should have or should obtain DLSA status in order to provide high level proposal assistance to faculty and staff for external grant funding. Candidate should be familiar with policies of major federal and non-federal sponsors and coordinates re-budgets, no-cost extensions, pre-awards, and pending awards. The incumbent can articulate regulations governing research administration, is knowledgeable of the relevant policies of major federal and non-federal sponsors, and handles complex pre- and post-award tasks, including calculating indirect cost, as well as coordinating cost share efforts and sub-awards. Candidate provides direction and oversight for post-award activities, such as monitoring grant awards for accuracy, compliance with standards, and providing post-award accounting updates and guidance.

Knowledge, Skills, Abilities and/or Competencies

*Knowledge of pre-award and post-award regulatory requirements and familiarity with grant policies, particularly relating to NSF.
*Knowledge of general accounting principles, practices and standards.
*Excellent computer skills, including high-level experience with Excel and QuickBooks.
*Thorough understanding of UGA accounting procedures and UGA systems.
*Excellent verbal and written communication skills.
*Ability to prioritize, multi-task, and consistently meet deadlines.

Physical Demands

Work at a computer for long periods of time. Occasional evening and/or weekend work in order to meet proposal deadlines.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Assists departmental faculty with the development, preparation, and submission of grant proposals.

Pre-award responsibilities include helping PI’s create budgets and budget justifications, reviewing subaward budgets, and cost share requirements. Provides faculty with information regarding guidelines, policies, salaries, benefits rates, indirect cost rates, etc. Ensures that grant applications meet agency guidelines, are entered into the eResearch portal, and routed in a timely manner. Obtains DLSA status for submitting proposals directly to sponsors. Serves as primary liaison between departmental faculty and the Office of Sponsored Projects Administration. Monitors proposal statuses and submits Pre- or Pending Award Requests as needed. May also assist faculty in identifying potential funding opportunities.

Percentage of time35 Duties/Responsibilities

Duties/Responsibilities

Responsible for the financial management of all externally-funded grants for the department.

Post-award duties include reviewing and approving grant expenditures, checking for compliance; balancing grant projects to UGA project status reports monthly and providing accounting reports to faculty; preparing various reports for PIs as needed. This position works closely with the Business Manager III and Senior Accountant to keep them informed about faculty, staff, and graduate assistants who need to be paid from various grants, so that funding change requests can be submitted well ahead of payroll deadlines, and monitors faculty effort written into grant budgets to ensure that faculty are paid accordingly from each of their grants. Monitors grant end dates to ensure that grant funds will be spent out accordingly or that No-Cost Extensions are requested as needed. Assists faculty with reports, budget projections, and other duties as needed. Works with SPA post-award staff regarding budget amendments, reports, and final invoices.

Percentage of time60 Duties/Responsibilities

Duties/Responsibilities

Other duties:
*Participating in Marine Sciences Annual report preparation.
*Additional duties as needed.

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. Please explain your accounting experience, including any University of Georgia internal systems that you have used.

   (Open Ended Question)

2. Do you have direct experience with pre-award proposals or post-award management?
   • Yes
   • No
3. Describe your familiarity with People Soft and the One Source project.

   (Open Ended Question)

Applicant DocumentsRequired Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents