Director of Fiscal Services

Job description

Lake Tahoe Community College (LTCC) District announces a professional opportunity to lead in the area of Fiscal Services as part of the Administrative Services team. Under the direction of the Vice President of Administrative Services, plan, organize, control and direct the operations and activities of the Fiscal Services Department.

LTCC is an evolving, dynamic, California community college in South Lake Tahoe. The progress and stability of LTCC are rooted in an institutional commitment to student success and constant efforts to realize opportunities related to the region’s unique geography and history. As an open-door institution, LTCC strives to minimize the barriers of college participants both within and outside its service area. Our college community believes strongly that students come first, diversity enriches lives, and that we will make a difference. New and exciting programs and initiatives are developing on campus such as an expanding wilderness education and outdoor leadership program, student housing, and the Lake Tahoe College Promise, to name a few.

Administrative Services provides the campus with essential services to ensure the ongoing operations of the college and serves as the liaison to classified staff. Each of the departments within the Administrative Services provides critical support to ensure continued safe and sound operations of the college. The Fiscal Service department manages budget development and monitoring, accounting, payroll, accounts payable, accounts receivable, and auditing.

Normal hours of work are Mondays through Fridays, 8:00 a.m. to 5:00 p.m.; however, hours may vary according to the needs of the department and workweeks exceeding 40 hours are typical during high workload periods. This position is exempt from overtime compensation. Please see the position description for complete requirements and duties.

APPLICATION PROCESS:

This position is open until filled. First screening review will include all applications submitted by September 30, 2019.

After reviewing applications, those applicants judged most suitable for the position will be invited to initial interviews. These applicants will be notified by phone on or about Friday, October 4, 2019. Initial interviews are tentatively scheduled for October 14, 2019. Meeting the minimum requirements does not guarantee an interview.

LTCC reserves the right to reopen the position or extend the deadline if an adequate applicant pool is not received.

PREFERRED START DATE:

01/02/2020

DESCRIPTION:

Under the direction of the Vice President of Administrative Services, plan, organize, control and direct the operations and activities of the Fiscal Services Department including budget, payroll, accounts payable, accounts receivable, purchasing, audits and complete accounting functions for all funds of the District; supervise and review the work of department staff; audit activities of other departments having financial impact on the District.

REPRESENTATIVE DUTIES:

Plan, organize, control and direct the operations and activities of the Fiscal Services Department including budget development and monitoring, accounting, payroll, accounts payable, accounts receivable, purchasing and auditing for all funds of the District including foundation funds; provide support and direction in matters related to appropriate expenditure of funds; ensure compliance with all federal and state requirements, as well as district policy; review and recommend approval of expenditure of district funds; monitor District’s cash flow; sign checks for vendor payment when applicable.

Lead the development of the district budget; determine revenue and payroll projections; present to administration, governance councils and board of trustees; monitor and revise as needed; assist budget managers with departmental budget development and maintenance; maintain current knowledge of state and federal restrictions for receipt and expenditure of categorical funds and apprise appropriate district staff of changes.

Formulate budgetary projections to assist administration in the preparation of negotiations, assist with grants, and analyze costs for potential new projects. Provide analysis of financial information for three year financial projections.

Conduct and oversee audits of district operations including regular detailed examination of accounts payable, accounts receivable, and payroll transactions; investigate abnormalities or variances; develop and implement policies and procedures to ensure the safety of the District’s assets; coordinate annual independent audit, including interim audit; respond to findings; monitor compliance issues.

Recommend and oversee implementation of any software used to maintain accounting, budget and payroll information and processes; provide overview assistance with the financial and performance audits for property bond; approve user access and appropriate access levels; provide training to district staff; develop and maintain procedures for software use; make recommendations for new and enhanced features.

Prepare or oversee preparation of regular and periodic reports for internal and external uses; analyze, evaluate, monitor financial reports of the district; research and prepare reports as requested by administration; serve on District and other committees as necessary; serve as primary liaison with County Office of Education and other banking institutions; represent the district’s interest in business activities; communicate County Office of Education procedures to District staff.

Train, supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions.

Provide technical expertise, information and assistance regarding assigned functions; assist in the formulation and development of policies, procedures and programs.

Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to personnel and assigned programs and activities.

Communicate with other administrators, personnel and outside organizations to coordinate activities and programs; resolve issues and conflicts and exchange information.

Other Duties:

Perform related duties as assigned.

QUALIFICATIONS:

Education and Experience: 

Any combination equivalent to: Bachelor’s degree in accounting, business administration or related field, and five years progressively responsible professional budget and accounting experience.

Knowledge of:

  • Local, state and federal laws, regulations, policies and practices governing finance and accounting in a public agency.
  • Principles and practices of administration, supervision and training.
  • Applicable laws, codes, regulations, policies and procedures.
  • Generally accepted accounting and auditing principles, practices, and procedures including governmental fund accounting.
  • Auditing principles, practices and techniques.
  • Accounting, budget, and business functions.
  • Financial projections and statistical record-keeping techniques.
  • Computer utilization as it relates to finance and auditing.
  • Interpersonal skills using tact, patience, and courtesy.

Ability to:

  • Plan, organize, control and direct budget and accounting related activities.
  • Supervise and evaluate the performance of assigned staff.
  • Operate a computer and assigned office equipment.
  • Prepare comprehensive narrative and statistical reports.
  • Prepare financial and budget reports recommendations and forecasts as required by the state, administration, federal agencies and the Board of Trustees.
  • Communicate effectively both orally and in writing.
  • Interpret, apply and explain rules, regulations, policies and procedures.
  • Establish and maintain cooperative and effective working relationships with others.
  • Analyze situations accurately and adopt an effective course of action.
  • Meet schedules and timelines.
  • Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

Additional Requirement (Licensure and Certification):

  • No additional requirement.

Working Environment:

  • Indoor/Office environment.

RETIREMENT OPTION:

Public Employees Retirement System (PERS) membership

REQUIRED DOCUMENTS:

Cover Letter, Resume/CV

JOB CATEGORY:

Classified Director

 

 

 

Diversity Profile: University

 

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Job No:
Posted: 8/26/2019
Application Due: 9/30/2019
Work Type:
Salary: $84,158 - $92,897 annually; with a potential to reach $102,541 through step advancement