Administrative Associate 2

Stanford University

Job Number: 84403

Administrative Associate 2

Job Family: Administration

Job Series: Administrative Associate

Job Code: 4102

Grade: E

Exemption: Non-exempt

Effective/Revision Date: 04/01/2015

Job Series Matrix URL: View PDF

Note: Not all unique aspects of the job are covered by this job description

Job Code: 4102

Job Grade: E

JOB PURPOSE:

Provide administrative or operational support working under general supervision by the UIT Admin Team Supervisor.

CORE DUTIES*:

• Respond to client inquiries by utilizing ServiceNow, SLACK, email, and any other channel of communication in order to correspond with client requests. Serve as a resource regarding a dened set of policies and procedures.
  

• Manage USPS and ID mail for University IT by organizing and distribute daily mail deliveries
  

• Assist in coordinating logistics for workshops, lunch meetings, team retreats and large events e.g. catering orders, conference room reservations
  

• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
  

• Maintain oce supplies and equipment; obtain vendor quotations, as needed. Coordinate oce moves.
  

• Process and monitor routine nancial transactions with the Purchasing card, Travel card, and process expense reports and petty cash requests from clients, which may include researching and resolving discrepancies.
  

• Support UIT administrative requests located at the Stanford Redwood City Campus and the main campus in Palo Alto, the SLAC campus as well as staff working in remote locations
  

• Cross cover admins within the team when needed to ensure that over 600 staff members in UIT, receive the administrative support services needed to fully support the University's mission of teaching, learning, research, and healthcare
  

* - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

High school diploma and three years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Proficient computer skills and demonstrated experience with office software and email applications.
  

• Demonstrated success in following through and completing routine tasks.
  

• Strong organizational skills and attention to detail.
  

• Strong verbal and written communication skills.
  

• Excellent customer service and interpersonal skills.
  

• Ability to prioritize and multi-task.
  

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
  

• Frequently sitting.
  

• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  

• Rarely twist/bend/stoop/squat, kneel/crawl.
  

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, https://adminguide.stanford.edu.
  

IndeedBA
Additional Information

• Schedule: Full-time
• Job Code: 4102
• Employee Status: Fixed-Term
• Grade: E
• Requisition ID: 84403

Job:

Location: Business Affairs: University IT (UIT), Redwood City, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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