Associate Registrar (0323U) -
Associate Registrar (0323U) -
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
The Associate Registrar (AR) for Enrollment, Systems, and Classroom Management is responsible for the planning, management and control of key Divisions within the Office of the Registrar that provide core student services throughout the campus.
The AR serves as a senior member of the Office's management group. The AR manages a complex series of programmatic activities and coordinates staff efforts to provide centralized services essential to the entire student body, alumni, faculty instructors, and staff in other academic and administrative departments. The AR will formulate short- and long-term goals and objectives in consultation with the Registrar, faculty, Deans, department chairs, academic committees, department heads and representatives from other institutions. The AR is one of the primary business partners and operational experts in various system development efforts that affect all students, staff, and faculty on campus. The AR directly supervises 5.00 FTE and indirectly supervises 13.00 FTE and has budgetary oversight for a share of the Office of the Registrar's $3.0 million total operating budget and the campus's $1.2 million Classroom Renovation budget.
The Classroom Management division is responsible for the day-to-day operation of the campus's 210+ general assignment classrooms. The incumbent must also provide a long term vision for classrooms that aligns with pedagogical developments and the evolution of classroom technology. The division manages classroom space allocation for academic instruction and special events, coordinates maintenance, custodial activities and renovation projects with Construction and Design and Facilities Management. The division maintains the Class Schedule portion of the student database and related data vital to the smooth functioning of the Office of the Registrar. The division disseminates class scheduling and enrollment information to the campus.
OPERATIONS/POLICY: PLANNING, IMPLEMENTATION AND REVIEW:
The Associate Registrar for Enrollment, Systems, and Classroom Management manages a complex series of programmatic activities and coordinates staff efforts to provide centralized services essential to the entire student body, all instructors of record, and the campus as a whole. The incumbent formulates short and long-term goals and objectives in consultation with the Registrar, faculty, Deans, department chairs, academic committees, department heads and representatives from other institutions. The four divisions under the purview of the Associate Registrar are as follows:
REGISTRATION & ENROLLMENT:
This division registers and enrolls all students for all semesters, including Summer Session and special summer programs. These activities include working closely with IS&T and other departments in ensuring smooth registration for 40,000 students using technology via Campus Solutions; preparing and disseminating registration information and instructions to 10,000 new and reentering students; processing confirmed class schedules for students and course rosters for faculty; providing general and specific information about registration; ensuring accurate modifications to students' course enrollments and assessing fees to all student accounts on Campus Solutions. The incumbent works closely with Summer Session and Student Services in developing information, registration, and procedures.
The work of this unit is based on California Education Codes, State mandates and Senate Bills, and Regental policies. Accurate assessment of fees is dependent upon accurate determination of residency status and essential to campus/UCOP income revenue. The Residency unit determines residence status for all new and readmitted students, as well as those continuing nonresidents petitioning to change their status. Residency staff are required to determine a student's residence status according to the California Education Codes as passed by the California Legislature, State mandates and senate bills, and Regental policies. They are also bound by California law and University regulations to obtain necessary documentation prior to making a residency determination, without which they cannot grant a resident decision. Accurate and timely determinations are critical in the fee assessment and registration processes. Each incorrect assessment would cost the University ~$28,000 in NRT per student per year.
TECHNOLOGY: PLANNING, IMPLEMENTATION, REVIEW AND MODIFICATION:
The AR serves as a key business partner to IS&T and as a chief advisor to the University Registrar in planning, implementation review, and modifications to existing and new student systems. In the next five years, the AR will play a major role in leveraging the campus' investment and finding new bolt-ons to support Registration & Enrollment, Student Systems, and Classroom Management.
The AR has operational oversight for approximately $1 million of the OR budget and is responsible for developing and implementing budgets for managed functions.
The Associate Registrar is responsible for identifying ways to gain low-cost solutions to perform critical but labor-intensive tasks such as the review of residency requirements and scheduling of final exams. As a member of the senior management of the Office of the Registrar, the Associate Registrar actively participates in the design and implementation of budget planning and monitoring process for the divisions of Student Systems, Registration and Enrollment Services, Classroom Management, and Residency, which culminates annually in the preparation of the department operating budget.
The AR directly supervises 5 FTE and indirectly supervises 11 FTE. The AR provides direction to subordinate managers and/or supervisors. The AR makes decisions on performance, salary actions, hiring decisions and other human resources related issues of managed staff. Being responsible for this division, the Associate Registrar cultivates internal organizational relations by exchanging communications with staff concerning operational needs, what and how decisions are reached, and seeks their input on how changes should be implemented.
The Associate Registrar exercises initiative and judgment in determining the types of information the University Registrar requires to execute management authority and communicates such information in a timely manner; provides for general communication with staff in other divisions within the Office of the Registrar, keeping them informed of changes and deadlines; keeps all managers well-informed of procedures by meeting and discussing problems and issues that may arise.
The Associate Registrar also develops and maintains a broad knowledge of goals and objectives at the University and represents OR and its leadership in such a manner as to promote goodwill and public support; provides the essential information and assistance that is required by students, faculty, and parents; represents the
Salary & Benefits
This is an exempt, monthly paid position. Annual salary is commensurate with experience. Hiring range is $85,000-$117,800/annually.
For information on the comprehensive benefits package offered by the University visit:
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
To apply, visit https://jobsprod.is.berkeley.edu/psp/jobsprod/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&JobOpeningId=27174&SiteId=1&PostingSeq=1
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