Communications Associate

Job description

Posting Details

Posting Details

Posting NumberS03749PWorking TitleCommunications AssociateDepartmentDAR - CommunicationsAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Division of Development and Alumni Relations Office of Communications is responsible for planning, producing and executing all marketing and communications efforts that support the University of Georgia’s fundraising and alumni engagement efforts. It is charged with helping engage more than 324,000 alumni around the world, in addition to donors, students, parents, companies and foundations.

College/Unit/Department website TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information


Advertised Salary$38,000+ commensurate with qualifications and experiencePosting Date08/15/2019Open until filledYesClosing DateProposed Starting Date10/01/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleMarketing/Public Relations Paraprofessional/ProfessionalPay GradeFLSAJob FamilyPublic RelationsFTE1.00Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

•1-4 years directly related experience
•Completion of a bachelor’s degree – preferably in marketing, public relations, journalism, English or related discipline
•Experience in client services/customer service desired
•Experience in media relations is beneficial, but not required
•An eye for design and/or knowledge of design programs is a bonus

Position Summary

The Communications Associate will play a key role in the Division of Development and Alumni Relations’ (DAR) Office of Communications. This team of approximately 15-20 staff members and student interns is responsible for producing all communications and marketing materials to support the university’s alumni engagement and fundraising efforts–efforts that continue to grow and be more successful as our outreach efforts are enhanced. This position will provide project management, marketing planning, and writing support for 2-5 units within the division, as well as anywhere from 3-6 content projects of varying scope and deadlines at any given time. In the execution of these tasks, the Communications Associate would coordinate with designers, multimedia specialists, digital specialists and communication coordinators to increase the team’s overall capacity to produce high quality, effective marketing plans and materials. S/he will regularly interface with leadership and staff members of assigned units, helping to develop and execute marketing plans throughout the year that will support each unit’s and the division’s goals. In essence, the Communications Associate will play a key role in enhancing the efficiency and effectiveness of marketing efforts that promote fundraising, career development and alumni engagement among the University of Georgia’s many target audiences.

Knowledge, Skills, Abilities and/or Competencies

•Writing skills with a knowledge of AP Style and correct grammar
•Navigate projects and ensure they are completed on deadline
•Communication skills, both verbally and in writing
•Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
•Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

Physical Demands

•Work in a standard office environment
•Sit and work at a computer workstation for extended periods of time
•Work using electronic mail, telephone, face-to-face discussions, video conferencing, paper form correspondence
•Communicate in writing, speaking, and listening
•Organize and establish priorities; remember details; multi-task
•Lift and/or move up to 20 pounds
•Walk, stand, stoop, lift, kneel, climb

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, or patient records)?YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Manage projects and help build marketing plans for two Development & Alumni Relations (DAR) units. Assist with marketing and project management for three DAR units.

*This will involve cultivating relationships across the division, maintaining a positive and supportive attitude, ensuring work is consistently high quality, collaborating and meeting regularly with DAR Communications specialists, acting in the role of creative writer as work is produced, and participating in project planning with units. It will require proactively recommending media relations strategies/tactics, communicating project progress to all interested parties, adhering to deadlines, following DAR Communications’ workflow processes, prioritizing the most strategic work, building communications plans, and identifying opportunities for new efficiencies through collaboration across the division.

Percentage of time45 Duties/Responsibilities


Develop copy and support content creation for unit-driven projects.

Develop content that follows AP Style, is factually correct, and positively reflects the UGA brand and support DAR and UGA goals. Writing projects will include, but are not limited to, headlines, subject lines, body copy, social media posts and digital advertising. This copy will be developed in collaboration with DAR Communications team members.

Percentage of time20 Duties/Responsibilities


Assist in creating copy and content in support of DAR and other university initiatives.

Will be assigned 3-5 projects at any time that will vary in scope and deadline.

Percentage of time20 Duties/Responsibilities


Help maintain the web presence for assigned units.

*In collaboration with the DAR Communications digital team, the individual will develop a content strategy for those sites and prepare a plan for updating them regularly. Content development will be executed by this individual or delegated to others as appropriate. Sites should follow AP Style, be factually accurate, positively reflect the UGA brand and support DAR/UGA goals.

Percentage of time10 Duties/Responsibilities


Support and work with a communications intern.

Identify projects that can be delegated to interns and provide feedback to interns as those assignments are executed.

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this vacant position?
    • UGAJobs (UGA's job board)
    • LinkedIn
    • Handshake
    • HigherEdJobs
    • A current UGA employee
    • Other (please provide resource)
Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents
  1. Writing Sample




Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 8/22/2019
Application Due: 9/21/2019
Work Type: