Grady County Extension Secretary

Job description

Posting Details

Posting Details

Posting NumberS03770PWorking TitleGrady County Extension SecretaryDepartmentCAES Southwest District CESAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

40 hours – Normal – Monday – Friday 8 am to 5 pm -

Advertised Salary$27,000Posting Date08/19/2019Open until filledNoClosing Date09/10/2019Proposed Starting Date09/30/2019Special Instructions to ApplicantsLocation of VacancySW District EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleOffice/Clerical AssistantPay GradeFLSAJob FamilyAdministrativeFTE1.00Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

The County Extension Secretary will assist in managing the many resources offered by this UGA office. It coordinates and distributes time as needed for the satisfactory delivery of the county program. A high level of independent judgment is required to effectively carry out the essential duties of the job. Work involves the performance of routine office duties which follow prescribed UGA procedures which may involve judgment based on knowledge gained through experience. Work is performed under the general supervision of an administrative superior (County Extension Coordinator). Work also consists of mailing soil samples and reconciling the Quick Books accounts and collecting funds (4-H and ANR sample funds).

Knowledge, Skills, Abilities and/or Competencies

MicroSoft Office- Excel, Word, Outlook a plus.
Quickbooks knowledge. As UGA has excellent training for these important programs.

Physical Demands

Light office lifting

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?YesDoes this position have Security Access (e.g., public safety, IT security, personnel records, or patient records)?NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.
Maintain/or assist with the County website.
Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary.
Maintaining and updating mailing list.
Assist with 4-H volunteer record keeping w/assistance of 4-H Agent.
Operate office computer and types correspondence, newsletters, manuscripts, articles, administrative reports, special events flyers and programs.
Calculates, types, posts, and balances standard financial statements, reports, vouchers, requisitions, check requests, journal sheets, inventories, or expense accounts from standard sources making routine mathematical computations and checks for accuracy.

Percentage of time35 Duties/Responsibilities


Assist clientele with access to Extension resources and services including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing).
Assist clientele in registering for regional or statewide workshops/conferences and training or testing associated with certification programs offered by Extension (e.g. educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing).
Assist clientele in registering for regional or statewide workshops/conferences and training or testing associated with certification programs offered by Extension (e.g. pesticide applicators, certified landscape professional, certified childcare providers, ServeSafe).
Assist in the publicizing of programs and workshops offered in local county or nearby counties to clientele.

Percentage of time35 Duties/Responsibilities


Maintain office inventory of publications, office supplies and materials as needed.
Assist County Extension Coordinator with personnel procedures.
Regularly participating in staff conferences and District Conferences.
Assist staff with day to day operations of Cooperative Extension county office by answering phone, processing mail, distributing publications, greeting visitors, filing documents, etc.

Percentage of time20 Duties/Responsibilities


Promote and partner with other UGA Extension programs such as 4-H, AG and Family & Consumer Sciences.
Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.
Other duties as assigned by the County Coordinator or SWD Office Faculty.

Percentage of time10Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. * This position is located in Cairo, GA- Grady County. Are you willing to work from this location?
    • Yes
    • No
Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents
  1. Unofficial Transcripts
  2. List of References with Contact Information
  3. Unofficial Letters of Recommendation




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Job No:
Posted: 8/22/2019
Application Due: 9/12/2019
Work Type: