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Administrative Coordinator, Wharton Undergraduate Division

Employer
University of Pennsylvania
Location
Huntsman Hall

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job location: Huntsman Hall


Employment Type: Full-time
Posted data: 2019-08-21
Req: JR00005503
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Coordinator, Wharton Undergraduate Division

Job Profile Title

Administrative Coordinator

Job Description Summary

Administrative Coordinator for the Vice Dean of the Wharton Undergraduate Division

Job Description

The position provides high-level administrative support and project management for the Vice Dean of the Wharton Undergraduate Division. The incumbent will engage in a wide range of activities including, but not limited to, ensuring all communications and correspondence from the Vice Dean's office are timely professional, and responsive, manage, plan, and schedule meetings, ensure the Vice Dean is prepared for meetings and conferences, and maintain a high level of confidentiality in regard to privileged information.

Responsibilities

  • Prioritize Vice Dean’s schedule. Decide which matters/items needs the Vice Dean’s immediate attention, can wait, can be handled by others or must be handled by the Vice Dean
  • Prepare the Vice Dean for meetings, conferences and presentations. This may involve doing research, preparing presentations, confirming appointments, coordinating materials, etc.
  • Communicate on behalf of the Vice Dean. Respond to emails, draft letters and presentations. This involves understanding the Vice Dean’s approach and communication style
  • Provide administrative support to the Vice Dean to assure that strategic and operational agendas of the Undergraduate Division are implemented in an effective and efficient manner
  • Manage, plan and schedule meetings. This involves coordinating multiple schedules
  • Serve as liaison between the Vice Dean and various internal constituencies, including faculty, senior leadership of Wharton and Penn, Career Services, and External Affairs
  • Serve as liaison between various external constituencies including the Board of Overseers, Wharton Undergraduate Advisory Board, potential donors in conjunction with External Affairs Affairs
  • Conduct research including benchmarking of other undergraduate business schools in preparation for the Vice Dean’s strategic plan
  • Serve as liaison to various external organizations including AACSB and NUBS
  • Perform additional duties as assigned

Qualifications

A Bachelor's degree, with 3-5 years of related experience or equivalent combination of education and experience. Experience within a college or university setting preferred.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Wharton School

Pay Range

$20.00 - $36.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Organization

Welcome to the University of Pennsylvania! Penn is the largest private employer in Philadelphia and is a world-renowned leader in education, research, and innovation.  

Across our 12 highly-regarded schools, more than 25,000 students, and more than 4,000 faculty members, we become one university: a wide-ranging, ever-changing community that draws its strength from a multitude of races, ethnicities, genders, sexual orientations, historical traditions, ages, religions, disabilities, veteran status, interests, perspectives, and socioeconomic backgrounds. 

Penn carries on the principles and spirit of its founder, Benjamin Franklin: entrepreneurship, innovation, invention, outreach, and a pragmatic love of knowledge. Franklin's practical outlook has remained a driving force in the university's development. To learn more, visit About Penn. 

Vision

 

As engines of knowledge and new ideas, universities have the unique potential to define the future rather than be defined by it; to pioneer change rather than merely manage it. To do so requires a plan both visionary and pragmatic. The Penn Compact 2022 motivates community members to innovate, be radically inclusive, and positively impact their local, national, and global communities. 

 

Penn’s fundamental priorities — increasing access, integrating knowledge and engaging locally, nationally and globally — are supported by the three core values that make us uniquely Penn: inclusion, innovation, and impact. 

 

Learn about the signature initiatives of the Penn Compact 2022:  

 

Diversity 

 

Understanding and appreciating diversity is one of Penn's most important priorities and is fundamental to success in today's world. 

 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class. 

 

To learn more about Diversity and Inclusion at Penn visit: 

 

Benefits 

 

Penn offers a wide range of benefits and perks - from Penn's retirement Matching Plan to bike repair stations to access to the full LinkedIn Learning library to adoption assistance to workshops at the letterpress and book arts studio and much more! 

 

Campus and Beyond

 

We invite you to explore our campus and its stately buildings and state-of-the-art facilities. 

 

Try our self-guided tour! Come and visit! 

 

Learn about sustainability at Penn. 

 

News 

 

Stay up-to-date with Penn's response to COVID-19: Coronavirus Information & Resources. 

 

Penn supports news publications that tell the ongoing story of the University community, communications services for external media, telephone and video services, and other media resources: Campus Media 

 

Connect with us!  

 

Instagram: @uofpenn 

Twitter: @Penn 

 

 

Company info
Telephone
(215) 898-7372
Location
3451 Walnut Street
 Philadelphia
PA
19104
US
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