Administrative Assistant - Richmond College Dean's Office - 500432

Job description

Administrative Assistant - Richmond College Dean's Office - 500432

SUMMARY:

Reporting to the Associate Dean of Richmond College, the Administrative Assistant performs a variety of office support and/or secretarial duties for Richmond College Dean’s Office, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, processing forms, performing data entry, and establishing and maintaining records. The Administrative Assistant edits and proofreads documents to ensure accuracy, and may perform duties involving simple mathematical calculations. The Administrative Assistant uses sound judgement in making decisions impacting the dean’s office and students of the College.

RESPONSIBILITIES:

  • Greets and directs visitors, as and when appropriate; resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls and walk-ins; maintains log of inquiries as required; schedules meetings, interviews and appointments, and performs other duties related to maintaining one or more individual schedules.
  • Performs a wide variety of assignments which are sometimes confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
  • Responsible for the hiring, training, and management of student employees.
  • Establishes, maintains, processes, and updates files, records, certificates, and/or other documents for various programs and the department; performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities as required..
  • Performs a range of staff, program and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
  • Sorts, screens, and distributes incoming and outgoing mail; drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment.
  • Coordinates the maintenance of facilities, buildings, and equipment, as appropriate, to ensure optimum functionality; identifies, assesses, negotiates as necessary, and resolves building maintenance and usage problems; Orders, stocks, and distributes office supplies.
  • Performs miscellaneous job-related duties as assigned.

QUALIFICATIONS:

  • Excellent communications skills, both orally and in writing, as well as the ability to create, compose, and edit written materials are required.
  • Working knowledge of academic policies and procedures and the ability to apply this knowledge daily in interacting with faculty, staff, students, parents/families, and other constituents is required.
  • Ability to serve as a receptionist and to greet visitors in a warm and friendly manner while making them feel at ease is required.
  • Ability to organize and complete multiple priorities in a dynamic office environment is required.
  • Ability to maintain confidentiality of records and information is required.
  • Ability to maintain calendars and schedule appointments for all dean-level staff in the office is required.
  • Ability to understand and follow specific instructions and procedures is required.
  • Strong proofreading and editing skills are required.
  • Problem solving skills and the ability to work independently is required.
  • Ability to work as part of a team is required.
  • Competency in word processing and spreadsheet software (Microsoft Office), Banner, and Cascade is highly desired.
  • Knowledge of supplies, equipment, and/or services ordering and inventory control is highly desired.
  • Skill in the use of operating basic office equipment is highly desired.

EDUCATION & EXPERIENCE:

  • High school diploma or GED is required, a Bachelor’s degree is preferred.
  • One year of experience in a professional office setting is highly desired.
  • Experience working in a college atmosphere or administrative office is desired.

WORK HOURS:

  • Full-time, non-exempt position
  • Monday – Friday, 8:30 a.m. - 5:00 p.m.; 7.75 hrs./day; 38.75 hrs./week

SALARY STRUCTURE:
Pay Grade 3 (Hiring Range $14.43 to $17.36 per hour)

ABOUT UR:

At the University of Richmond, we’re creative, inclusive, and determined. We’re Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond (www.richmond.edu) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There’s only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE

 

 

 

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Job No:
Posted: 8/22/2019
Application Due: 8/30/2019
Work Type:
Salary: