Admin Assistant II
- Employer
- Towson University
- Location
- Towson, MD
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
- AssistsDirector of Operations and Maintenance for FM with typing, editing and revisinga variety of documents and materials. Proofread for grammatical and basiccontent errors. Converts rough copy and drafts to final version qualityreports. Attend meetings as directed by Director of OM.
- Workswith various levels of Facilities’ administration to coordinate, assign andensure work requirements are being completed in a timely manner. Involved inauditing the asset management inventory of shops material and track keyassignments.
- Supportsoffice by using automated equipment such as networked computers and printers,copy equipment, voice, and electronic mail systems. Assists with reports andspecial projects. Maintains and keeps current the operational manuals, such asbut not limited to COOP, Stormwater management, and other FM emergencyprocedures.
- Answerphone calls, emails and voice messages from campus. Review theworkcontrol@towson.edu mailbox routinely throughout the day. Coordinates workrequested by other departments through the work control phases by processingvarious types of work orders.
- UtilizesMaintenance Connection (MC) to process the various types of work orders and runspecialized work order reports for Director of OM. Collect and prepareinformation to input into dashboard collection for external review of workorder activities.
- Assistsin preparing and reviewing department budget by updating information andassisting with running reports.
- Serveas backup to other financial transaction employees or work control staff whenpositions are vacant or absent.
- Performsthe other duties as assigned i.e., initiating departmental purchases (i.e.supplies, parking passes for vendors).
Qualifications
- HighSchool diploma or equivalent and three years of experience providingadministrative support.
- Abilityto communicate effectively both orally and in writing.
- Strongcustomer service skills and ability to handle multiple tasks simultaneously.
- Experiencedrafting correspondence with the ability to add enhanced presentation effects.
- Proficiencyin Word, Excel, and Outlook.
- Abilityto work independently.
- Experiencein a Facilities Management environment.
Organization: Administration & Finance Division
Primary Location: Main Campus
Job Posting: Aug 15, 2019
Organization
Towson University (TU; www.towson.edu) was founded in 1866, is recognized by U. S. News and World Reports as one of the top public universities in the Northeast and Mid-Atlantic regions, and is Baltimore’s largest comprehensive university, and the largest public, comprehensive institution in the University of Maryland System. TU enrolls over 18,000 undergraduates and nearly 4,000 graduate students across six academic colleges (business, education, fine arts, health professions, liberal arts, science & mathematics), has over 865 full-time faculty, and offers more than 65 bachelor’s, 45 master’s, and 5 doctoral programs. Towson University offers many cultural, educational and athletics programs and events that are open to the public ranging from concerts and lecturers to Division I college sports.
Our centrally located campus sits on 330 rolling green acres and is 10 miles north of Baltimore, 45 miles north of Washington D.C., and 95 miles south of Philadelphia. The town of Towson, MD. has a population of approximately 52,000, with tree-lined streets, shops, restaurants, movies, bookstores, a county library branch, live music venues, and is in walking distance of the TU campus. Towson was established in 1750 and is the seat of Baltimore County government.
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