Residency Felwshp Prog Coord 2

Job description

Residency Felwshp Prog Coord 2

Stanford University

Job Number:

The Department of Emergency Medicine is seeking a Residency Program Coordinator, to administer and support the operations of the residency program. The Coordinator will establish program activities, prioritize program-related tasks and ensure that important deadlines are communicated and met.

Emergency medicine is fast-paced, team-oriented, and forward-thinking. Our staff run toward challenges, and you should have a demonstrated history of doing the same, with a high degree of professionalism and initiative.

For information on the program, please visit:

Duties include:

  • Oversee daily activities of the residency/clinical fellowship program. Organize and prioritize the activities of the resident/clinical fellows; monitor work progress status and ensure compliance with deadlines.Serve as contact person for the interpretation and application of policies, procedures and program guidelines. Troubleshoot discrepancies and determine appropriate corrective actions to be taken. Collaborate in the development and implementation of operational policies, procedures and standards, and communicate associated changes. Identify and report compliance issues and assist in correcting situations resulting in duty hour violations.

  • Manage, monitor and document the residency/clinical fellowship and faculty evaluation process. Manage materials for specialty-specific trainee exams and may assist with proctoring exam.

  • Develop, distribute and update the resident rotation, vacation and leave schedules in electronic systems according to duty hour requirements with oversight of Program Director and/or his/her designee(s).Ensure that the corresponding institutions where the residents are rotating are administering the bills accurately.

  • Perform all residency match responsibilities and correspond with newly matched residents about requirements and process for appointment to the hospitals. Ensure all interns are credentialed before starting any rotation. In applicable programs, assist with quota review and rank list entry and certification

  • Maintain the residency curriculum, including competency-based goals and objectives for each assignment and each level of training.

  • Maintain recruitment database and oversee the application processes during the residency recruitment season.

  • Provide both administrative supervision and support to residents. Act as a liaison between residents and hospital administration when necessary. Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program affiliation agreements, and external rotations.

  • May assist in program-level policy development and the development of the strategic planning of the residency program and monitor the budget for various residency activities.

  • Plan departmental annual events, organizes meetings, assist in the preparation for ACGME Site Visits and internal reviews. Develop brochures, invitations, or advertisements for events/lectures.

* - Other duties may also be assigned


Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.


  • Ability to work independently and to coordinate multiple assignments with fluctuating priorities.

  • Excellent organizational and analytical abilities, ability to handle diverse workload.

  • Demonstrated good judgment in all areas of responsibility.

  • Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.

  • Demonstrated ability to work well independently and take initiative while problem solving and resolving challenges.

  • Excellent oral and written communication skills. Ability to work with all levels of faculty and staff, and exhibit significant degree of diplomacy.

  • Excellent customer service skills and ability to adapt to changing work environment.

  • Proficient with Excel, Word and other applications required.

  • Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines.


  • Experience with Stanford systems (Oracle, Axess) and ERAs, MedHub or other residency evaluation management system is desirable

  • Previous experience in an academic or research environment is highly desirable.


  • Constantly perform desk-based computer tasks.

  • Frequently sitting.

  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

  • Rarely twist/bend/stoop/squat, kneel/crawl.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
Additional Information
  • Schedule: Full-time
  • Job Code: 4537
  • Employee Status: Regular
  • Grade: G
  • Requisition ID: 84367


Location: School of Medicine, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 8/21/2019
Application Due: 9/2/2019
Work Type: