Administrative Associate

Stanford University

Job Number: 84356


Center to Support Excellence in Teaching (CSET)

Who We Are

The Stanford University Graduate School of Education (GSE) is a top-ranked school of education, known for its prestigious faculty, rigorous graduate degree programs, and its impact on the quality of education across the world. The GSE is committed to developing leaders in education research, practice and policy. Our community includes over 60 faculty, 400 students, 200 staff, 8,000 alumni and countless people from the local and global communities we work with and impact.

CSET is one of the premier places in the country that impacts student learning and teacher retention by generating knowledge about professional development that improves instruction and school leadership. CSET's mission is to work in partnership with schools to solve persistent problems of practice by improving the quality of instruction, keeping instructional equity at the center of the work, and developing leading teachers. To accomplish this mission, we are hiring hard-working, highly competent professionals who enjoy making a difference in the world of education and want to be part of a collegial atmosphere.

What You'll Do:

This full-time position involves supporting the Hollyhock suite of programs (Hollyhock Fellowship, Hollyhock Leading Fellows, and Hollyhock Principals' Institute) and supporting general CSET operations and other CSET projects.

Core Duties

• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as a liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• Maintain approved content on websites.
• May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

To be successful in this position, the Administrative Associate will need to enjoy working on a team in a flexible work environment, maintaining a proactive attitude towards all tasks big and small. As well, he/she/they must embrace the work of teachers as an honored profession and enjoy working within an organization dedicated to learning.




What You'll Bring:

We are looking for someone who is enthusiastic and energetic, a creative problem solver and able to work independently at times. This job requires working with all levels of our constituents, so it is important that you can demonstrate professional decorum as well as an ability to communicate and build relationships across broad audiences. A good sense of humor is appreciated (where appropriate) and a strong, dedicated work ethic is a must. Our team values education and supporting each other with a positive attitude.
MINIMUM REQUIREMENTS:



Education & Experience:

High school diploma and three years of administrative experience, or combination of education and relevant experience.

Preferred Education & Experience:

A college degree and prior experience at Stanford are desired.

Knowledge, Skills and Abilities:

Proficient computer skills and demonstrated experience with office software and email applications.

Demonstrated success in following through and completing routine tasks.

Strong organizational skills and attention to detail.

Strong verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize and multi-task.



Preferred Knowledge, Skills and Abilities:

• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates. Exceptional organizational skills and attention to detail. Demonstrated success in following through and completing projects.
• Ability to take initiative and ownership of projects, while still being open to new and creative solutions.
• Advanced computer skills with a working knowledge of applications such as MS Office and a facility with Box, Google Drive, Team Drive and Project Management Software.
• The ability to work effectively with diverse people with a range of communication styles;
• A high degree of sound judgment, tact, discretion, diplomacy, and sensitivity, and the ability to maintain integrity with sensitive and confidential information; and
• Strong planning and organizational skills, including the ability to set priorities and communicate those priorities politely.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply:

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, you must attach your resume and a letter that 1) addresses your interest in the position; 2) describe your strengths and experience in relationship to the core duties of this position as listed above, and 3) provides evidence that you understand the mission of CSET and how this position supports that mission.

This position is fixed-term through 9/30/2020, and may be renewable based on performance and funding.

Finalist must successfully complete a background check prior to working at Stanford University.

Applicants to this position must be available to work in the United States without sponsorship for 2 years or more. OPT permit holders should confirm that they are eligible to work in the US at the Stanford GSE for two years or more. There's no visa sponsorship for this position.
Additional Information

• Schedule: Full-time
• Job Code: 4102
• Employee Status: Regular
• Grade: E
• Requisition ID: 84356

Job: $Job

Location: Graduate School of Education, Stanford, California, United States
Schedule: $Schedule
Classification Level: $Level

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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