Grants Coordinator

General Statement of Responsibilities

Provides leadership for federal, state, and private sponsored or grant funded projects. Performs pre and post-award coordination to ensure effective use of sponsored resources to achieve college strategic goals. Develops and directs grant writing activities to leverage collaborative opportunities with state, federal, and local partners. Works with project partners to ensure post-award grant compliance, including developing and administering training.

Supervision Received
Works under the general supervision of the College President.

Supervision Exercised
Supervision is not a responsibility of this position. Oversees student workers.

Examples of Duties - Essential Functions

  1. Coordinates with internal and external partners to identify and maximize grant opportunities. Facilitates movement through all phases of annual grant priority development, funder research, proposal development and submission, and monitoring and reporting on results.
  2. Actively participates in meetings, councils, and applicable committees as assigned. Coordinates the Grants Team activities as it develops strategies to maximize grants development; assists in gathering grant priorities, and provides information on appropriate grant policies and procedures. Facilitates meetings with administrators, faculty, staff, and/or students as needed.
  3. Gathers statistical and background information to prepare grants, keeps up-to-date on best practices, and monitors grant sources appropriate for college projects.
  4. Prepares grant progress reports for the Board of Education, the regional accreditation agency, and other interested parties. Oversees grant reporting to funders and presents information to groups as needed or requested.
  5. Networks with grant writing professionals and organizations as appropriate to sustain good relations and access to grant releases.
  6. Serves as the College's representative with external partners at the President's request.
  7. Develops and maintains appropriate files, records, resources, guides and information regarding grants.
  8. Prepares and presents training on grant development as requested or required. Coordinates with grant accountants to develop budgets, reports to funders, and in development of grant proposals.
  9. Maintains and updates assigned web page(s) regarding grants.
  10. Performs grant-related recognition activities as assigned.
  11. Selects, oversees, and trains student workers.
  12. Performs other duties as assigned.
Screening Criteria

Education and Experience: A Bachelor's Degree in Business or a related field and three (3) year's senior level experience involving organizational and grant development in a non-profit or equivalent environment are required. A Master's Degree is desirable.

Any satisfactory equivalent combination of education and experience which ensures the ability to perform the essential functions of the position may substitute for the requirement(s).

Only degrees received from an accredited institution will be accepted: accreditation must be recognized by the office of degree authorization, US Department of Education, as required by ORS 348.609. Final candidate will be required to provide official transcripts for required degree.

Licenses: For assignments requiring operation of a motor vehicle, possession of a valid Oregon Driver's License and proof of an acceptable driving record are required. New employees establishing resident status in the State of Oregon must obtain an Oregon driver's license within 30 days (ORS 807.020 (1)). Certification from the American Grant Writers Association is preferred.

Knowledge of: Volunteer and staff management principles and best practices; community college organization, mission, and management processes; grant development and writing; grant funding organizations and opportunities; organizational development theory; facilitation techniques; research methods for grant development; Microsoft Office products.

Skills: Project management skills; networking skills; organizational, supervisory, and volunteer management skills; budget development skills; verbal and written communication skills; computer skills, preferably in Microsoft Office SuiteĀ® products. Demonstrated skill in the development of successful grant proposals.

Ability to: Understand, apply, and demonstrate the College's core leadership competencies. Develop simple to complex competitive grant proposals; work effectively with diverse individuals and groups; lead and facilitate groups; perform detailed work involving written and numerical data; analyze data, think creatively, make decisions, and prioritize; manage multiple projects effectively and efficiently; proactively problem solve; communicate effectively, both verbally and in writing; effectively train and supervise people; operate a computer and other office equipment. Physical ability to perform the essential job functions. Pass a criminal background check.

Physical Demands of Position: The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.


Manual dexterity and coordination are required for over half of the daily work period (about 65%) which is spent sitting while operating office equipment such as computers, keyboards, 10-key, telephones, and other standard office equipment. While performing the duties of this position, the employee is frequently required to stand, walk, reach, bend, kneel, stoop, twist, crouch, climb, balance, see, talk, hear, and manipulate objects. The position requires some mobility including the ability to move materials, 5 lbs. or less daily and 5-25 lbs. infrequently. This position requires both verbal and written communication abilities.

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is primarily working indoors in an office environment. The employee is not exposed to hazardous conditions. The noise level in the work environment is usually moderate and lighting is adequate.Additional Posting Information

This is a Full-Time Faculty Professional position in the Institutional Research, Effectiveness and Planning department. Starting compensation is entry level for Group B on the 2019/20 Faculty Professional Salary Schedule.

Position will remain open until filled, with screening scheduled to begin 9/3/2019. Applications received after the screening date are not guaranteed review. Documents required for submission include a cover letter, resume, three (3) professional letters of recommendation (one of which must be current within the last two years), and unofficial transcripts indicating the level of degree earned. (This may vary depending on the position). Applications missing any of the listed required documents may be considered incomplete and ineligible for further review.

RCC is committed to a culture of civility, respect, and inclusivity. We are an equal opportunity employer actively seeking to recruit and retain members of historically underrepresented groups and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

CURRENT RCC FULL-TIME FACULTY AND ADJUNCT FACULTY MEMBERS WHO MEET THE MINIMUM QUALIFICATIONS OF THE POSITION SHALL BE GRANTED AN INTERVIEW. CANDIDATES WITH DISABILITIES REQUIRING ACCOMMODATIONS AND/OR ASSISTANCE DURING THE HIRING PROCESS MAY CONTACT HUMAN RESOURCES AT 541-956-7329. ALL APPLICANTS WILL BE NOTIFIED BY EMAIL AFTER FINAL SELECTION IS MADE. INTERVIEW COSTS ARE AT APPLICANT'S EXPENSE. FINAL CANDIDATE WILL BE REQUIRED TO SHOW PROOF OF ELIGIBILITY TO WORK IN THE UNITED STATES. FOR POSITIONS WITH A DEGREE REQUIRED, ONLY DEGREES RECEIVED FROM AN ACCREDITED INSTITUTION WILL BE ACCEPTED; ACCREDITATION MUST BE RECOGNIZED BY THE OFFICE OF DEGREE AUTHORIZATION, US DEPARTMENT OF EDUCATION, AS REQUIRED BY ORS 348.609.

Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage:www.roguecc.edu/nondiscrimination