Procurement Card Administrator

Job description

Job location: San Antonio TAMUSA


Employment Type: Full-time
Posted data: 2019-07-16
Req: R-021820
Job Title

Procurement Card Administrator

Agency

Texas A&M University - San Antonio

Department

Procurementt Services

Proposed Minimum Salary

$2,780.17 monthly

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

Job Summary

The Procurement Card Administrators the Procurement Card (P-Card) and Travel Card Program and oversees card purchasing, accounting, reconciliation and audit activities.  The Procurement Card Administrator establishes, documents and manages policy, procedures and communications to ensure organizational standards and proactively monitors card program spending for compliance to minimize credit losses and to identify financial risks. 

Responsibilities

  • Administer card program activities, including card issuance and closure, user set-up and maintenance, and issue resolution as well as issuance and enforce controls for compliance.
  • Provide ALL cardholders with detailed training to ensure full adherence to policies and procedures.
  • Administer control activities for card spending limits, single transaction limits and Merchant Category Code (MCC) restrictions.
  • Oversee internal control compliance with approval requirements.
  • Monitor processes for employee change notifications for new and terminated employees and card account updates, as required.
  • Define metrics and reporting processes, track and analyze P-Card and Travel Card program statistics, identify trends and make recommendations for program enhancements.
  • Complete a program risk assessment on a regular basis.
  • Oversee the record retention process of the Procurement & Travel Card transaction documents.
  • Oversee and initiate timely processing of monthly transaction reports.
  • Reconcile Procurement & Travel Card for ghost card activity.
  • Handle security issues, such as fraud, compromised accounts and lost/stolen accounts, by working with the cardholder and the Procurement / Travel Card provider.
  • Develop communications and maintain TAMUSA connect information to help cardholders manage their accounts effectively.
  • Create and maintain a “User Manual” and “Administrator Manual” where policies and procedures are communicated and implementing changes as necessary (Procurement & Travel Card Programs).
  • Review and approve exceptions and compliance reporting, ensure tracking, investigations and resolution of policy violations.
  • Communicate audit issues and problems to management.
  • Survey travelers to ensure lodging accommodations are adequate for business travel.
  • Provide formal training sessions to TAMUSA Staff and Faculty.
  • Frequent walking to various departments for card use support / training.
  • Assist with other duties as assigned.

Additional Requirements

  • Assist with Legislative Budge Board (LBB) Reporting.
  • Assist with the Purchasing and Auxiliaries Monthly, Quarterly and Annual Performance Reporting.
  • Assist with Historically Underutilized Business (HUB) Reporting.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Education & Experience

  • Bachelor’s degree in Business and one year of related experience.

Knowledge, Skills and Abilities

  • Knowledge of word processing and spreadsheet applications. Knowledge of the State of Texas rules, regulations, and procedures.  Knowledge of databases and/or Financial Accounting Management Information System (FAMIS).
  • Ability to multitask and work cooperatively with others. Ability to meet deadlines and work under short notice.   Ability to interact effectively and professionally with the general public, University staff, and vendors.  Excellent verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality.

Please make sure to provide the following documents:

1) Application

2) Cover Letter to include three professional references

3) Resume

For detailed instructions on how to apply for any positions on our website, please use the following link:

http://www.tamusa.edu/humanresources/job-opportunities/index.html

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

 

 

 

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Job No:
Posted: 8/21/2019
Application Due: 8/29/2019
Work Type:
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