Assistant to the Director/Recruitment & Admissions Coordinator

Posting Details

Position Information

Job TitleAssistant to the Director/Recruitment & Admissions CoordinatorPosting NumberStaff 2014000999FLSANon-ExemptLevelFull-time/ Part-timeFull-timeIs this a temporary Position?No Position Summary Information

Job Description Summary

Admin Support
•Maintain the front office of the Honors Program.
•Maintain office supplies and equipment.
•Ensure timely and accurate response to inquiries and questions directed to the Honors Program from prospective students and parents. Respond to questions from current students, faculty, staff and various external constituents regarding Honors Program policies, procedures, and graduation requirements.
•Provide general information about the Clarkson School in case there are requests and questions while TCS staff are not available.
•Administer budget transactions and maintain accounts including summer research activities and scholarship funds.
•Process required University paperwork including purchase orders, travel authorizations, expense accounts, disbursement orders, work requests and textbook orders.
•Coordinate with Student Academic Services regarding Honors course offerings, degree requirements, course registration, and other academic matters.
•Maintain records of progress of current Honors students, including Leadership Program and Honors Educational Enhancement Scholarship.
•Maintain records of alumni in the Honors database and PeopleSoft.
•Maintain calendars, schedule meetings, make room reservations for Honors events and activities.
•Train and supervise student workers.
•Help train and collaborate with part-time office assistant.

Administer marketing and recruitment.
•Assist in the design and update of Honors Program admissions materials including printed and digital communications (brochures, updates, letters, etc.)
•Manage communications and maintain records of communication with prospects
•Update the Honors Program website.
•Supervise production of annual alumni newsletter.
•Coordinate recruitment events such as open houses, phone-a-thons and Honors Commencement and visitors days.

Administer Admissions
•Liaise with the Admissions Committee. Attend and keep records of meetings.
•Maintain all records of applications, admission decisions, and correspondence with applicants.
•Train and supervise student ambassadors.

Performance of the above tasks require you to be at work.

Other duties
•Perform other related duties as assigned by the Director of the Honors Program

Health & Safety:
All staff has a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff is therefore required to adhere to the University’s Health, Safety, and Environmental Policy & Procedures.

DISCLAIMER: The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified

Essential Skills:

•Ability to supervise and motivate workers and collaborate with other staff.
•Extensive knowledge of university policies and procedures, organization practices, and protocol
•Excellent organization, verbal and written communication skills. Attention to detail, the ability to exercise personal judgment, and a willingness to exercise initiative are required.
•Exceptional customer service and inter-personal skills.
•Effective time management skills/ability to meet deadlines/ability to work under pressure and to prioritize multiple tasks.
•Ability to act independently.
•Computer Literacy: Microsoft Office Suite, HTML. Adobe & Slate.
•Proficient use of database systems: PeopleSoft financials; PeopleSoft student records management; People Admin.
•Proven ability to manage confidential information.

•Excellent customer service skills to include verbal communication, written communication and ability to handle difficult conversations/situations. Ability to interact effectively with a wide variety of individuals including students, parents, faculty, and staff of the University and outside agencies or vendors.
•Planning and time management skills (ability to prioritize/execute tasks in a busy office environment).
•Resourcefulness (ability to problem solve and work independently).
•Ability and initiative to work with minimal or no supervision and in a professional manner.
•Ability to perform a wide range of special projects requiring independent judgment.
•Demonstrated flexibility with evidence of successfully working in a team environment.

Minimum Qualifications:
Include Education,
Experience, and Skills

Minimum Qualifications:
High school diploma

Minimum Qualifications:
One to three years of office experience and skills necessary to function as office manager.

Preferred Qualifications:
Include Education,
Experience, and Skills

Minimum Qualifications:
One to three years of office experience and skills necessary to function as office manager.

Preferred Qualifications:
Three to five years of office experience
Experience in educational settings and particularly higher education administration.

Physical Demands

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, bend and stoop. The employee must occasionally lift and/or move up to 25 pounds. Clarkson is committed to complying with the guidelines set forth under the Americans with Disabilities Act.

Posting Detail Information

Close DateOpen Date08/20/2019Open Until FilledYesSpecial Instructions for this Posting

An equal opportunity /affirmative action employer, Clarkson University actively seeks and encourages applications from minorities, women and people with disabilities.

All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records).

Reference Request Details

Maximum Number of Reference Requests3Minimum Number of Reference Requests1Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Academic Keys
    • Chronicle of Higher Education
    • Clarkson Website
    • Massena-Potsdam Courier Observer
    • Hispanic Outlook
    • IM Diversity
    • Insight Into Diversity
    • JTPA
    • LinkedIn
    • New York Job Bank
    • North Country This Week
    • St. Lawrence Plaindealer
    • Veterans Administration
    • Watertown Daily Times
    • Ogdensburg Journal
    • Employee Referral
    • Alumni Referral
    • Conference Referral
    • Indeed
    • List-serv
    • Discipline specific journals
    • Discipline specific website
    • Times Union
    • Other
    • I do not wish to answer
  2. * What is the highest level of completed education that you currently hold?
    • Highschool Diploma/GED
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • ABD (all but disertation)
    • Phd
Documents Needed to ApplyRequired Documents
  1. Resume
  2. Cover Letter
  3. List of References
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Letter of Recommendation 3