Administrative Assistant I
- Employer
- Kentucky State University
- Location
- Frankfort, KY
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
TITLE: Administrative Assistant I
DEPARTMENT: B.R.E.D.S. Office for Enrollment and Scholarships
REPORTS TO: Director of BREDS Office for Enrollment and Scholarships
EFFECTIVE DATE: TBD
EMPLOYMENT STATUS: Full-time
EMPLOYMENT CLASSIFICATION: Non-Exempt
PRINCIPAL PURPOSE OF JOB:
Assist the Director of the BREDS Office for Enrollment and Scholarships with the daily operations of the BREDS Office for Enrollment and Scholarships. Provide support to director, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the BREDS Office and other are positive and productive.
SCOPE OF RESPONSIBILITY:
ESSENTIAL JOB FUNCTIONS:
OTHER DUTIES:
QUALIFICATIONS:
· A minimum of a High School Diploma
· At least 2 years related work experience, an equivalent combination of education and work experience may be considered.
· Attention to detail
· Must have the ability to work flexible hours during peak times.
KNOWLEDGE, SKILLS, and ABILITIES:
· Handling office tasks, such as filling, generating reports, setting up for meetings, and ordering supplies
· Providing real-time scheduling support by booking appointments and preventing conflicts
· Make travel arrangements, such as booking flights, cars, and making hotel reservations.
· Screen and route phone calls to the appropriate party
· Greet and assist visitors
· Maintain polite and professional communication via phone, e-mail, and mail.
· Anticipate the needs of others to ensure a seamless and positive experience
· Manage tour scheduling, confirmation, and calendar
· Manage admissions email account
· Ability to coordinator multiple responsibilities simultaneously and efficiently while meeting required deadlines.
· Ability to work a flexible schedule to accommodate weekend and evening hours as needed.
· Must possess excellent customer service, written and oral communication, organizational and interpersonal skills.
· Proficient knowledge of Microsoft office programs, customer management systems, and campus management systems.
· Knowledge of all corporate, state, and federal regulations and policies applicable to the position.
· Ability to function efficiently in a stressful work environment.
· Must be able to sit and stand for extended periods of time.
· Must be able to hear and speak well enough to communicate with students, parents, and staff face-to-face and via the telephone contact.
PHYSICAL REQUIREMENTS:
· Work is normally performed in a typical interior/office work environment while travel is required
· No or very limited physical effort required.
· No or very limited exposure to physical risk.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.
Organization
Our Mission
Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.
Geographic Region
Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.
Institutional Admission Standards
Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.
Degree Levels
Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.
Strategic Directions/Program Priorities
The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].
Enhancement of Instruction
The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.
Service and Research Functions
Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.
Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.
Kentucky State University shall focus on meeting the applied research and service needs of state government.
Collaborative Ventures
The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.
Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.
Efficiency and Effectiveness
Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.
- Website
- http://www.kysu.edu/
- Telephone
- 502-597-6000
- Location
-
400 E Main St
Frankfort
Kentucky
40601
US
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