Assistant Director, Budget and Financial Analysis

Chicago, Illinois
Aug 20, 2019
Institution Type
Four-Year Institution

Budget & Financial Analysis (BFA) is the principal staff arm of the Chancellor, Provost, and Vice Chancellor for Health Affairs in the areas of financial planning, budget and financial policy analysis, and fiscal administration. In this capacity, the office provides analyses of policies and programs, assists in the determination of campus priorities and strategies, guides the annual budgetary process, and monitors fund allocations. BFA also plays a fiduciary role in managing the University’s centralized resources and costs. The University has a recurring central budget of approximately $170 million, cash reserves of approximately $120 million, and approximately 42 thousand transactions flow through central accounts each year. This position is part of the accounting team.

Job Responsibilities (Essential Duties)

• University Resources & Costs: oversee and manage central University accounts. Maintain a central accounting structure that promotes appropriate segregation of budgets and maximizes transparency. Perform routine reconciliations of revenue, expenditures and transfers. Monitor annual trends and make recommendations for budget changes as appropriate. Establish new Banner account strings as necessary. Build documentation as well as internal policies & procedures; train other BFA staff.

• Campus Reserves: manage University reserves on behalf of Leadership. Work with Budget staff to track commitments, draft memorandums of understanding, process resource allocations, and reconcile postings. Evaluate funding sources available to reserves and recommend funding sources for individual allocations. Serve as a single point of contact for University leadership related to reserves. Build documentation as well as internal policies & procedures; train other BFA staff.

• Deficit Management: analyze and monitor the financial condition of UIC as a whole and of individual UIC academic and administrative units. Identify financial issues through the analysis of revenue and expenditure trends. Coordinate the campus deficit reduction plan process including follow- up with units and providing metrics on the number of deficits, dollar value and progress toward resolution. Review deficit reduction plans submitted, provide recommendations for plan improvements, and partner with units on implementation.

• Self-Supporting Activities: review financial pro formas and assist with the development of new campus self-supporting activities. Assist in performance of an oversight and analysis role in support of campus auxiliary, hospital, and other self-supporting units. Build documentation as well as internal policies & procedures; train other BFA staff.

• Cost Accounting: partner with self-supporting activities to create new rate structures or revise existing rate structures. Assist with complex rate setting issues such as multiple customers bases (internal, external), subsidies, large equipment portfolios, significant carry-forward balances (surpluses or deficits), and / or special considerations for rates charged to sponsored programs. Build documentation as well as internal policies & procedures; train other BFA staff.

• Budget Manager: act as the primary BFA point of contact for a portfolio of Colleges and / or Administrative Units. Evaluate Budget Meeting materials, partner with units on revisions, and participate in Budget Meetings. Evaluate course fees and pro formas for new initiatives.

• Budgeting: assist with all aspects of budgeting activities under the purview of the office, including budget development and reconciliations; preparation of the Budget Summary for Operations (BSO); posting batch and individual journal vouchers; assisting with the maintenance and management of campus budgets; generating error-reports and resolving errors; and customer service.

• Analysis: provide recurring and ad-hoc financial and analytical support to senior campus officers and University business managers. Prepare, present and interpret complex financial Information for business and non-business audiences.

• Reporting: assist with preparation and review of internally generated monthly, quarterly, annual, and ad- hoc reports for all of the colleges and administrative. Perform complex analyses, reconciliations, and quality control steps to ensure products are consistent and reliable. Expand reporting as needed to meet University needs.

• Perform other related duties and participate in special projects as assigned.


Job Knowledge & Skills, Education, Experience

A minimum of a Bachelor’s degree required.
Thorough knowledge of basic accounting procedures and principles. Minimum of four years increasingly responsible experience in accounting, financial analysis, budget, forecasting, modeling, trend analysis, or related field, preferably in a public university.
Excellent analytical ability in reviewing financial information, along with a high degree of accuracy.
Ability to utilize advanced budget principles and concepts to independently develop standard and ad-hoc reports in a variety of formats, budgetary models and spreadsheets, and systems for extracting and reporting critical budget/financial data, with high degree of accuracy.
Demonstrated experience and aptitude in budget and financial modeling, forecasting techniques, and working with complex data sets.
Thorough knowledge of Microsoft Word, Excel, and PowerPoint, Adobe pdf files, query applications, database programs such as FileMaker Pro and Access, and standard office equipment and software.
Advanced proficiency in Excel (vlookup, sumifs, pivot tables).
Experience with financial reporting software and the ability to organize data in a logical display, including graphical representation.
Strong interpersonal, customer service, and team orientation skills.
Demonstrated ability to work with a diverse staff across all levels of the organization.
Excellent written and verbal communication skills.
Ability to communicate financial and numerical data to all types of audiences in an understandable manner.
Maintain a high level of confidentiality when interacting with budget, human resources and financial information and data.
Ability to work independently, take initiative, and managed multiple high priorities with competing deadlines.

Preferred Qualifications

Master’s degree in Accounting, Business, Public Administration, Statistics, or related field with quantitative and analytical focus. CPA preferred.
Knowledge of fund accounting, GASB and GAAP. Familiarity with the organization, structure, function and policies of the University of Illinois. Knowledge of Banner or similar financial administrative system, such as PeopleSoft, Oracle, etc. Advanced proficiency in Microsoft Access.

Salary Range $70,000 - $100,000

Working Conditions
General office environment. Regular travel not expected but may occur occasionally, mostly around previously scheduled events. Requires sitting for extended periods of time, standing, visual acuity and dexterity and range of motion necessary to operate a standard computer and mouse.

For fullest consideration, please apply at and include a letter of interest, current resume and the contact information for up to three professional references by September 6, 2019. The University of Illinois conducts background checks on all job candidates upon acceptance of contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act. The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

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