Our Opportunity

South Puget Sound Community College (SPSCC) seeks highly motivated and qualified candidates for the position of Office Assistant 3 in the Small Business Development Center (SBDC).

The Office Assistant 3 supports the Center Director with client data reporting, market research, creation of business plans, and financial statements as well as coordinating client scheduling and correspondence, assisting with SBDC training events, conducting client surveys, and performing clerical duties for the office.

SPSCC is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its professional staff. The students that we serve come from a variety of backgrounds. We strongly encourage members of the underrepresented groups, veterans, and bi- or multi-lingual individuals to apply for this position to help meet the needs of our diverse students and service district. We also offer:

• Bus service every 15 minutes to downtown Olympia and beyond – you receive a FREE State Agency Rider (STAR) Pass
• Gym and recreation facilities
• FREE parking on our campuses – permits are not required
• On-campus child care
• Lots of activities with our Artist & Lecture series, which are FREE for staff and faculty
• Many community events in the Kenneth J. Minnaert Center for the Arts
• The Clipper Café specializing in seasonal comfort foods
• The Bake Shop offering daily baked goods made by our students
• Fine dining in the Percival Room, offering vegetarian, vegan, and gluten-free choices as part of our Culinary Arts and Baking & Pastry Arts programs
• Campus bookstore offering snacks, apparel, and specialty supplies
• Starbucks coffee shop
• Percival Creek running beneath our campus footbridge, providing year-round beauty and views of Chinook, Coho, and chum salmon runs
• Marked walking paths on nicely paved sidewalks
• A variety of wellness workshops and events

What You'll Do

The Office Assistant 3 will support the SBD Center Director by

• Entering data into the NeoSerra database in real time.
• Conduct real time market research.
• Create real time business plans and financial statements.
• Assist with client video counseling or extended counseling.
• Perform complex computer tasks, such as merging and sorting, data entry, and developing and maintaining spreadsheets and database files including composing and editing correspondence and reports.
• Assist with the training planning and preparations.
• Develop contact list and disseminate training information.
• Assist with training set-up and breakdown.
• Order office supplies.
• Answer office phone line, respond to questions, and process correspondence.
• Maintain purchase card expenditure record, prepare purchase requests for annual blanket and monthly purchase orders, balance to monthly invoices).

Qualifications You Possess

Minimum Qualifications:

• High school graduation or equivalent AND two years of clerical experience.
• Intermediate experience in Excel and QuickBooks, and be able to work quickly in both.
• Advanced knowledge of computers and software applications, specifically Microsoft Office suite: Word, Outlook, Excel, and PowerPoint.

Skills and Abilities:

• Strong organizational skills, ability to work independently and prioritize multiple tasks.
• Excellent communication skills and the ability to work well with others and function as a team member.
• Must maintain office confidentiality and accommodate numerous interruptions.
• Position requires high degree of accuracy and attention to detail.
• Must have accurate and fast keyboard skills.

To Apply

Applications must be completed online and include the following attachments:

1. Cover letter addressed to the Screening Committee highlighting your ability to perform the responsibilities and competencies described in the job posting.
2. Current resume/CV showing all educational and professional experience which demonstrates how you meet the minimum and any preferred qualifications.

Top candidates will be notified directly of their invitation to interview for this position. Selection will be based on the applicant's knowledge, skills, and abilities to perform the duties listed in this job posting as identified in the materials requested above. Applications with comments directing the reader to see attachments will be considered incomplete.

Veterans Preference
Applicants who meet the minimum qualifications and wishing to claim Veterans Preference should redact their personally identifiable information from a copy of their United States Department of Veterans Affairs honorable discharge documentation and email to lsemidei@spscc.edu with the job number for which they are applying in the subject line.

Background Check Condition of Employment
Employment with the college is contingent upon the successful completion of a comprehensive background check. Any adverse information will be considered on a case-by-case basis and does not automatically preclude a candidate from employment.

Bargaining Unit
This position has been designated as a bargaining unit position represented by the Washington Federation of State Employees.

SPSCC is an Equal Opportunity Employer
South Puget Sound Community College (SPSCC) is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientations, and gender identity diversity. Women, racial and ethnic minorities, persons with disabilities, persons over age 40, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply. The College complies with the Americans with Disabilities Act. Applicants needing accommodation in the application process in an alternative format may contact the Human Resources office at (360) 596-5500. The College is committed to enhancing the diversity of our faculty and staff, as well as our student population. We strongly encourage applicants to apply without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, disability, or any other legal protected status. SPSCC is a drug-free workplace.