Graduate Admissions Officer

Stanford University

Job Number: 84347

Graduate Admissions Officer Job Code: 7501 Job Grade: F FTE: 100%, Exempt School of Engineering, Department of Mechanical Engineering The Department of Mechanical Engineering
The Department of Mechanical Engineering in the School of Engineering seeks a Graduate Admissions Officer to join its team. The Graduate Admissions Officer reports to the Director of Student and Academic Services.

The Graduate Admissions Officer is a key contributor to the Mechanical Engineering Department's Student Services Office. This position makes a direct impact by helping to bring the incoming graduate students to the top mechanical engineering department in the country. Under minimal supervision, the Graduate Admissions Officer will supervise, administer, implement and interpret university and/or department admissions policies and procedures.



Your responsibilities include:

• Reporting to the Director of Student and Academic Services, and with minimal supervision,
• Read, evaluate and make first level recommendations on graduate applications
• Conduct informational sessions for individuals and groups of prospective students
• Serve as a resource for other departments and offices, students, professional organizations, parents, and alumni as needed
• Work closely with faculty to offer admission to PhD students, including offer letters, visas, and funding information
• Travel to graduate student fairs to help recruit and diversify our incoming class of graduate students
• Design programs and develop strategic plan to reach diversification goals
• Become an expert in admissions related software applications: Admit, Admin, Admit Reader, and PeopleSoft in order to take advantage of the functionality and customize it for optimization
• Assist with major events for the department including: Visit Day (50 prospective students), Admit Day (100 prospective students), ME Conference (500+ attendees), New student Orientation (200 students), and Commencement for 2,000 graduates and their guests
• Manage all admissions related communications via phone, e-mail, and in person. Update website FAQs as appropriate. Problem solve issues with applications in a timely manner. Assist with visa processing and make sure the incoming students transition to Stanford smoothly.
• Collaborate with the Product Design program to provide information sessions quarterly
• Be an active contributor and member of the Graduate Admissions Committee
• Manage the process of all decisions for 1,000 applications. Run and analyze reports on a frequent basis to keep Admissions Chair apprised of progress. Compile annual statistics.
• Manage the Fellowship Allocation process for Stanford Graduate Fellowships, School of Engineering Fellowships, and external fellowships like NSF and NDSEG
• Ensure that all financial aid information is processed and entered in a timely fashion
• Manage the nomination process for SGF fellowships
• Maintain and manage the fellowship account budgets
• Maintain and manage the Graduate Admissions budgets
• Supervise temporary and student workers, and possibly one full-time staff member
• Other duties as needed

To be successful in this position, you will bring:

• Bachelor's degree and one year of relevant experience, or combination of education and relevant experience.
• Strong oral and written communication skills
• Excellent reading comprehension skills
• Strong organizational, planning and time management skills
• Demonstrated ability to work independently and make distinctions among competitive applicants
• Excellent interpersonal skills
• Professional presentation skills
• Program planning skills
• Ability to work with people of all backgrounds and levels of staff and management
• Flexibility and ability to change priorities multiple times daily
• Multi-tasking and managing many critical duties at the same time
• Proactive problem solving and follow-through

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.



Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background in customer service and provide examples of your experience with attention to detail, responsiveness, and decision-making.
Additional Information

• Schedule: Full-time
• Job Code: 7501
• Employee Status: Regular
• Grade: F
• Requisition ID: 84347

Job:

Location: School of Engineering, Stanford, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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