Building Trades Manager (Administrator II)

Job description

Job Title: Building Trades Manager (Administrator II)
Job ID: 13771
Full/ Part Time: Full-Time
Job Code: 3312
Department: Facilities Operations

To view full job description including minimum qualifications and to apply online:

Anticipated Hiring Salary: $7,250 per month

This is a CSU Management Personnel Plan (MPP) position with an attractive total compensation benefits package, including but not limited to: a vacation accrual rate of 16 hours per month; 12+ paid holidays; an array of excellent choices of medical, dental and vision insurance, long term disability coverage, life insurance; and retirement benefits.

Under the general direction of the Associate Director of Facilities Operations, the incumbent provides leadership and management of the building trades to ensure the adequate operation and maintenance of all university buildings and related facilities and equipment on campus. This is a working manager position responsible for planning and coordinating the work of approximately 24 staff in several classes of building trades journey-level workers in Facilities Operations. This includes building maintenance workers, metal workers, carpenters, electricians, locksmiths, painters, plumbers, and facilities maintenance workers in repair, maintenance, and minor construction work. The incumbent determines, develops, recommends and implements sound solutions to complex problems that may impact several functional areas. The position also plans and organizes the day-to-day operations of the building trades, motivating staff and ensuring the effective and efficient allocation of staffing, materials, and equipment using methods that reflect high quality work and accountability. Leading and developing staff is an important aspect of this position through the use of effective coaching, performance measurement and mentoring.

Position Summary:
Major Duties of the job include:

Supervisory and Management Responsibilities

  • The manager will screen prospective employees, conduct evaluations for support staff, and make recommendations for employment or termination of employees within his/her area of responsibility.
  • The manager delegates to and holds subordinates responsible for satisfactory performance of assignments.
  • The manager provides operational human resources leadership for staff, both directly and through the management team, with a focus on fiscal acuity and accountability, training, and team building.
  • The manager will always be expected to work within the compliance of all safety procedures encountered in the maintenance and operation of the university buildings and equipment.
  • The manager assists in developing and conducting training programs designed to develop standard methods and use of materials, and implements use of new methods, systems, and materials.
  • Responsible for ensuring all departmental, university, CSU, County, State, Federal and all other applicable rules, codes, executive orders, laws, policies and procedures are adhered to.
  • Assists the Associate Director of Facilities Operations with developing a maintenance program designed to be proactive through preventive, predictive, and scheduled maintenance program with support from the different shops.
  • Meets on a regular basis with shop leads/supervisors to discuss work volume, work requests, administrative and operational needs, stock inventory, overtime authorizations, asset control, and staffing needs/issues.
  • Provide weekly updates to the Associate Director of Facilities Operations.
  • Strive to maintain a positive and productive relationship with the union, stay current on collective bargaining agreement issues, and consult with the Facilities Management leadership and Human Resources on escalated employee issues.
  • Assures compliance with applicable collective bargaining contracts.
  • Administers progressive discipline as necessary.
  • Provides and establishes required and recommended trainings for all assigned staff in the areas of daily facility operations, safety, and procedures.
  • Reports and reviews employee work injuries. Assures information is reported completely and accurately.
  • Counsels employees as needed in safe work processes and practices.
  • Reports unsafe conditions and take appropriate steps to correct those conditions.
  • Attend training and maintain skill currency as appropriate to safely and effectively complete assignments.
  • Conduct safety meetings as required.
  • Perform other job-related duties and special projects as assigned.

    Functional Oversight
  • The manager will be responsible for the maintenance of all academic, administrative, and auxiliary buildings and structures, including, but not limited to, all utilities involving water, sewer, gas and electrical.
  • The manager establishes and conducts a preventive maintenance program of scheduled inspection and repair of electrical, mechanical equipment, and other systems, equipment and facilities to assure proper operations and to correct malfunctions before major breakdowns develop and establishes building maintenance inspections on a periodic and recurring basis, assuring that work conditions are safe and conductive to efficient operations.
  • Ensures work orders are completed in a timely manner by working with shop leads/supervisors.
  • Confirms proper protocol is being utilized and standard operating documentation is up to date for fire and life safety programs, environmental health and safety, and testing protocols; including but not limited to scheduling inspections with the State Fire Marshal and staff, training and resource allocation in support of fire and life safety training requirements including facility inspections and emergency protocols.
  • May serve as project manager and inspector of projects advocating for client's needs.
  • Works with Planning, Design and Construction, Procurement, and the Associate Director of Facilities Operations on contract administration for minor and major capital projects that ensures that all projects comply with the California State University's Administrative Manual, California building Code, American Disabilities Act, Title 24, Public Contracts Code, California Code of Regulations, Title 8, Title 1, Title 19, California Environmental Quality Act, Regional Water Quality Control Board and local County Health
  • Develop and maintain a life cycle planning document for each building for items such as flooring, fixtures, painting, HVAC systems, appliances, and furniture
  • Takes daily attendance and assists in the management of the building trades unit's payroll services and work control.
  • Estimates labor and material costs for in-house minor construction projects as required.
  • Plans and schedules daily work assignments, and ensures customer satisfaction.
  • Assists the Associate Director of Facilities Operations with the implementation and maintenance of a safety program for all building trades employees.

    Secondary duties of the job include:
  • Participates in university task forces as required.
  • Performs other duties and special projects as assigned.

    Required Knowledge, Skills, and Abilities
  • Knowledge of methods, materials, tools, equipment, policies, procedures, principles, practices, OSHA, and Industrial Safety rules applicable in all facets of building trades construction, maintenance and repair work.
  • Knowledge of pertinent state, federal, and planning, design, and construction concepts, methods and related rules, laws, and regulations.
  • Ability to read and interpret complex blueprints, diagrams, manuals, operating procedures, and work from plans and specifications.
  • Intermediate proficiency with computers and Microsoft Office Suite (Word, Excel, PowerPoint) required.
  • Ability to plan, estimate, schedule and supervise the work of others.
  • Ability to analyze emergency situations and take prompt actions.
  • Must possess the ability to motivate and supervise the work of staff including trades and non-trades personnel covered by a collective bargaining agreement; train, evaluate performance and recommend appropriate personnel actions.
  • Must deal with stressful situations while maintaining composure including effectively scheduling work with tight timelines and low staffing and simultaneous projects with positive results considering occupancy during the year.
  • Must have strong organizational and time management skills and the ability to manage multiple projects and competing priorities simultaneously, adjusting quickly to changes needed on a daily basis.
  • Must be able to adapt quickly and effectively to the dynamics of organizational, procedural, and policy changes while meeting or managing numerous simultaneous deadlines and day to day operational demands in a fast-paced environment with frequent interruptions.
  • The incumbent must have sound judgment, creativity, management and problem solving skills, as well as excellent customer skills, written, oral and interpersonal skills.
  • Provides goal clarity, expectations, resources, and feedback to maximize productivity and effectiveness of individual and team contributions. Fosters employee development through coaching, counseling, training and providing timely and specific performance feedback so that employees can improve.
  • Collaborate with others to help advance the goals of the department and university. Show courtesy and respect towards others and promote a positive and service oriented collegial work environment.
  • Assess safety and training needs and conduct training to ensure employees safely operate vehicles, equipment, tools, supplies and materials.

    Education and Experience
  • Bachelor's degree from an accredited college or university in a related field.
  • Four (4) years supervisory experience within the last ten (10) years over a construction or maintenance crew.

    Specialized Skills
  • Supervisory working experience within a labor union environment.

    Preferred Skills
  • Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
  • Familiarity with Computer Maintenance Management Systems (CMMS) software.
  • Experience in the preparation of specifications, estimating, and bills of materials.

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    Job No:
    Posted: 8/19/2019
    Application Due: 8/19/2031
    Work Type: