Research Administrator 3 (6206U) Job 27030 - ERSO

San Francisco
Aug 16, 2019
Institution Type
Four-Year Institution

Research Administrator 3 (6206U) Job 27030 - ERSO
About Berkeley
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date
The First Review Date for this job is: 9/11/19

Departmental Overview
The mission of ERSO is to provide an integrated and effective research administrative center to support and promote the healthy growth in the College of Engineering research enterprise. Additionally, the team provides comprehensive administrative services to the teaching enterprise in the College of Engineering and College of Environmental Design. Over the years, ERSO also supports international activities under large research initiatives with global emphases and cross disciplinary approaches (i.e., Berkeley Educational Alliance for Education in Singapore, Blum Centers research for developing economies. etc.) and Institutes that report directly outside of the College.

The Research Administrator role involves providing analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.

25% Under limited supervision, provides post-award financial administration and management for research funds in accordance with campus policy and agency requirements. Post award sub-recipient monitoring and administration. Conducts financial analysis and projections.

20% Under limited supervision, serves as the primary faculty liaison, assists Principal Investigators (PI) with the development of contract and grant proposals including proposal budgets. Prepares support documents as required by proposal guidelines and coordinates proposal submissions with Sponsored Projects Office. The RSO oversees the process from submission through negotiation of the final award. RSO will work with more complex proposals which involve multiple investigators and/or multiple institutions and subawards.

15% Under limited supervision, monitors and ensures allowabilty for financial transactions, expenditures, reconciles funds, identifies and resolves discrepancies and retains all necessary back up documentation. Processes non-competing continuations, supplements, sub-award requests and other award/agreement amendments. Tracks and ensures compliance with cost sharing commitments.

10% Under limited supervision, organizes plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs.

10% Under limited supervision, prepares the close-out activities including: final projection, subcontracts, personnel, and recurring expenses. In conjunction with faculty submits NCE request via SPO as necessary and initiates fund changes or expense transfers. Finally, completes EFA closeout report and monitors BAIRS until all chart strings are invalidated.

5% Provides advice regarding sponsored projects administration to Department Administrators and PIs.

5% Applies professional concepts to provide monthly financial reports, projections, analyze spending and recommend adjustments.

6% Seeks information to maintain current knowledge on compliance regulations in all areas of research administration.

1% Ensures complete and accurate collection of research management administration data at all stages of the contract and grant life cycle.

1% Assists in support of audits as directed by senior staff.

1% Serves as the liaison to faculty for the campus Reporting Systems (i.e. ERS)

1% Prepares ad hoc non-technical statistical reports as needed.

Required Qualifications
Knowledge and Skills (typically required of the position)
  • Requires judgment, problem solving skills, effective organizational and verbal & written communication skills with extreme focus on customer service.
  • Requires thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities preferably in a university environment.
  • Demonstrated effective interpersonal skills to interact with diverse individuals and groups.
  • Maintains current knowledge of compliance regulations in all areas of research administration.
  • Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
  • Requires thorough knowledge of the (OMB) Uniform Guidance, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.
  • Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.
  • Knowledgeable of generally accepted accounting, fiscal and reporting principles.
  • Proficiency working with computer and information management systems.
  • Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
  • Knowledgeable in applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
  • Ability to perform complex financial analysis and customized reporting.
  • Proficiency in utilizing BAIRS II reports, BIS query, and pivots or similar experience using other financial reporting tools.
  • Demonstrated proficiency in the use of spreadsheet and database software in financial analysis, fiscal management including projections and budgeting and financial reports.
  • Stays current on compliance regulations in all areas of research administration.

  • Bachelors degree in related area and/or equivalent experience/training
  • 3 years of demonstrated experience in research contract and grant management preferred.

    Salary & Benefits
    For information on the comprehensive benefits package offered by the University visit:

    *The salary range designated for this position: $55,100 - $74,000; however, starting salary will be commensurate with experience.

    How to Apply
    Please submit your cover letter and resume as a single attachment when applying.

    Conviction History Background
    This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

    Equal Employment Opportunity
    The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
    For the complete University of California nondiscrimination and affirmative action policy see:

    To apply, visit

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