Administrative Assistant to the Dean of Learning & Technology Resources

Job description

Posting Details

Position Information

Job TitleAdministrative Assistant to the Dean of Learning & Technology ResourcesDepartmentLearning and Technology Resources-Posting Number03383PLocationSterling, VA: 20164Full or Part TimePart-TimePosition End Date (if temporary)Required TravelRelocation CoveredSalary Range$21 Position Summary Information

Basic Function

Provides administrative assistance for the LTR Dean including compliance assurance, report writing, reconciliation of information or financial data, records management, scheduling, data collection and analysis, research, inventory, budget management, and funds allocations or expenditures for the Learning & Technology Resources division.

Duties and Responsibilities

Assists LTR Dean in preparing and monitoring budgets. Assists in the purchasing operation of LTR including preparation, processing, verification, and monitoring of purchase requisitions, contracts, services, and travel expenses. Conduct analysis and design reports to present assessment measures for the LTR division. Exercise independent judgment in applying LTR and College policies to ensure that LTR runs in an efficient and effective manner.

Minimum Qualifications

Associate’s degree in business or related field OR combination of education, training and experience.

Previous experience in an administrative role

Previous experience managing budgets

Preferred Qualifications

Bachelor’s degree in business or related field
previous experience working in a community college.

Previous experience with eVA and PeopleSoft.

Required Knowledge, Skills, and Abilities

At least three years of experience working in higher education.

At least three years of experience with budgets.

Knowledge of State policies and procedures in VA.

Understanding of accounting principles.

Proficient using Microsoft Office products including MS Excel (building formulas, tables, scenarios at a development level)

Strong attention to detail.

Accounting/bookkeeping and mathematical reasoning skills.

Excellent interpersonal, verbal, and written communication skills.

Ability to provide detailed and accurate information.

Ability to work independently and collaboratively.

Sound decision making and problem-solving skills ability to articulate and support those decisions.

Operation of a State VehicleNo Posting Detail Information

Open Date08/15/2019Close Date08/29/2019Open Until FilledNoSpecial Instructions to ApplicantsBackground Check Statement

The selected candidate’s offer is contingent upon the successful completion of an extensive criminal background
investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of
education, credit checks (relevant to employment), and other checks requested by the VCCS and NOVA such as
I-9 and E-Verify requirements. Additionally, selected candidates may be required to complete the Commonwealth’s
Statement of Economic Interest.

Additional InformationSupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Associate’s degree in Business or related field OR combination of education, training, and experience?
    • Yes
    • No
  2. * Do you have previous experience in an administrative role?
    • No
    • Yes
  3. * How many years of experience do you have working in higher education?
    • 0 – 2 years
    • 3 – 6 years
    • 7 or more years
  4. * Do you have previous experience managing budgets?
    • No
    • Yes
  5. * How many years of experience do you have working with PeopleSoft Student Information System/Administrative Information System?
    • 0 – 2 years
    • 3 – 6 years
    • 7 or more years
  6. * How many years of experience do you have working with an online procurement system?
    • 0 – 2 years
    • 3 – 6 years
    • 7 or more years
  7. * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited.
    • Yes
    • No
Applicant DocumentsRequired Documents
  1. Resume
Optional Documents
  1. Cover Letter/Letter of Application
  2. Unofficial Transcripts




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Job No:
Posted: 8/16/2019
Application Due: 8/29/2019
Work Type: