Secretary 2, NC - Vice President of Student Affairs and Enrollment Management

Job description

Category:: Classified
Department:: Vice President of Student Affairs and Enrollment Management
Locations:: Oswego, NY
Posted:: Aug 15, 2019
Closes:: Open Until Filled
Type:: Full-time

About SUNY Oswego:

Founded in 1861, SUNY Oswego is a public comprehensive university located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. One of 13 comprehensive colleges in the 64-campus State University of New York (SUNY) system, SUNY Oswego is recognized nationally for its academic quality, focus on student success outcomes, and the growing diversity of its student body. Ranked 11th among public master's-level universities in the 2019 "Top Regional Universities in the North" by U.S. News and World Report, SUNY Oswego is also recognized among Princeton Review's Best Regional Colleges in the Northeast - an honor bestowed on the college every year since 2003.

Inspired by a shared commitment to excellence and the desire to transcend traditional higher education boundaries, SUNY Oswego provides a transformative experience to 8,000 undergraduate and graduate students. The college offers preeminent academic programs in the arts and sciences, business, communications, and teacher education, and its success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities.

SUNY Oswego works continuously to create an inclusive environment which respects, embraces, and promotes cultural safety, belonging, civil discourse, cultural humility, and other values and goals outlined in SUNY Oswego's Strategic Diversity and Inclusion Plan ( As such, the Secretary 2, Non-Competitive will be expected to contribute to these efforts and possess communication and interpersonal skills necessary to engage effectively with an increasingly diverse community of students and colleagues.

Oswego is committed to enhancing its diversity across the entire campus community. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please click here to see our full non-discrimination policy.

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing [email protected]

For Campus Safety information, please click here to see the Annual Security and Fire Report (Clery) on the Human Resources Website.

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Please click here for further policy details, including education and cessation resources.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Job Description:

The Office of the Vice President of Student Affairs and Enrollment Management at the State University of New York at Oswego invites applications for a full-time, NYS Civil Service Classification Secretary 2, Non-Competitive position.

Posting Date: August 15, 2019

Review Date: Review of applications will begin immediately and will continue until the position is filled.

Salary: $51,558/year. Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefit package. Please click here for more information on benefits for full-time CSEA professional.

Date of Appointment: As soon as possible

Description of Responsibilities:

The Secretary 2 will serve as primary support to the Vice President of Student Affairs and Enrollment Management (SAEM). The individual selected will have contact with all departments within the Division of SAEM as well as contact with a variety of College administrative offices, students, student organizations, faculty, and parents.

The Vice President has overall responsibility for Admissions, Athletics, Auxiliary Services, Campus Life, Career Services, Counseling Services, Dean of Students, Financial Aid, Health Services, Residence Life and Housing, and Student Development.

The Secretary 2 will work independently, make decisions related to areas of responsibility, and complete administrative tasks for the Vice President. Duties will include, but are not limited to:

  • Correspondence (both paper and electronic)
  • Meeting management (individual staff and committees, students, parents)
  • Calendaring
  • Budget oversight
  • Travel arrangements
  • Purchasing and account reconciliation
  • Personnel management
  • Student Conduct procedures
  • Compliance requirements and documents
  • Written and verbal communication with staff, students, and parents
  • Support in time of student crisis
  • Producing division annual report and newsletter

The Secretary 2 will be familiar with the policies and procedures contained in the Student Handbook, especially the Code of Student Rights, Responsibilities and Conduct, and understand the tenets of FERPA, especially as it relates to release of information and communication with third parties. Understanding the role of confidentiality, especially related to student records, is of the highest importance.


Job Requirements:

  • Knowledge of office and secretarial practices and procedures;
  • Knowledge of proper and grammatical usage, punctuation and spelling;
  • Ability to use modern office equipment; and
  • Ability to determine priorities.

Minimum Qualifications:

  • Five years of experience in an administrative support position
  • Knowledge of Google applications (e-mail, calendar, etc.)
  • Demonstrated organizational skills
  • Demonstrated verbal and written communication skills

Preferred Qualifications:

  • Experience working on a college campus
  • Proficient in Microsoft Office software
  • Experience with budgets/accounting

Additional Information:

For more details, reference New York State Department of Civil Service, Job Title Code # 2912200, Secretary 2, Grade 15.

If you have any questions about the position, please call or e-mail:

Human Resources


[email protected]

Application Instructions:

Submit a cover letter addressing qualifications, CV/resume, and contact information for three professional references (only the three referees listed in your Interview Exchange application can be considered and contacted) electronically by clicking on the APPLY NOW button.

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please click here to login to check/edit your profile or to upload additional documents.

Please click CONTACT US if you need assistance applying through this website.




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Job No:
Posted: 8/16/2019
Application Due: 9/15/2019
Work Type: