Lead Record Specialist

Job description

Position Details

Position Details

Job TitleLead Record SpecialistPosition Number8100358Job CategoryUniversity StaffJob TypeFull-TimeFLSA StatusNon-ExemptCampusChicago-Water Tower CampusDepartment NameREGISTRATION AND RECORDSLocation CodeREGISTRATION & RECORDS (02025A)Is this split and/or fully grant funded? NoDuties and Responsibilities

•Manages the timely completion of all academic record requests, and addresses issues for P/N forms, Grade Change forms, Audit forms, Transcript Requests, Academic Record Changes, etc.
•Participates with PUM Image testing for academic record functions
•Manages and completes all NSC electronic enrollment verification requests
•Oversees the data entry of individual grade sheets
•Responsible for Solomon Amendment requests
•Manages and completes student attendance verification lists/rosters
•Assists Academic Advisement during peak times by updating academic requirements and troubleshooting Academic Requirements Report (ARR) issues
•Responsible for troubleshooting and maintenance of records in the document imaging system, such as record retrieval and record indexing
•Supervision of student workers on various projects
•Provides excellent customer service to internal and external constituents of the University
•Performs other duties as assigned

Minimum Education and/or Work Experience

Bachelor’s degree preferred and min 2 years experience or equivalent related experience managing projects or position with leadership responsibilities.


Excellent verbal and written communications skills
Ability to work independently but also be part of a team, take initiative and to establish work priorities to ensure timely completion of responsibilities
Strong attention to detail and troubleshooting skills
Supports change management initiatives
Ability to develop innovative approaches and ideas
Adherence to the protection of academic records as outlined in FERPA
An understanding of and appreciation for Jesuit higher education


Bachelor’s degree preferred or equivalent related experience managing projects or position with leadership responsibilities

Computer Skills

Proficient computer skills
Strong knowledge of Microsoft Office Suite: Word, Excel, etc.
Experience with PeopleSoft and/or similar academic systems is preferred

Supervisory ResponsibilitiesNoRequired operation of university owned vehiclesNoDoes this position require direct animal or patient contact? NoPhysical DemandsNoneWorking ConditionsNoneOpen Date08/14/2019Close DateSpecial Instructions to ApplicantsQuick Link for Postinghttp://www.careers.luc.edu/postings/11945Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you possess a high school diploma or GED equivalent?
    • Yes
    • No
  2. * Do you have a bachelor's degree?
    • Yes
    • No
  3. * Do you have a minimum of 2 years' experience or equivalent related experience managing projects or position with leadership responsibilities?
    • Yes
    • No
  4. Have you worked in a project management or leadership role?
    • Yes
    • No
  5. * Do you have a strong working knowledge of Microsoft Office suite, specifically Word and Excel?
    • Yes
    • No
  6. * Why do you want to work for Loyola University Chicago?

    (Open Ended Question)

Applicant DocumentsRequired Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Curriculum Vitae
  2. Unofficial Transcripts




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Job No:
Posted: 8/16/2019
Application Due: 10/15/2019
Work Type: