ACCOUNTING ASSISTANT III

Job description

El Camino College

 

ACCOUNTING ASSISTANT III

Req: C1920-110

Division: FISCAL SERVICES

Close Date: August 28, 2019

 

Complete job description and application available online at: https://elcamino.igreentree.com/css_classified

 

BASIC FUNCTION

Under the direction of an assigned supervisor, perform complex clerical accounting duties in specially funded projects, payroll, employee benefits or District accounting; prepare, process and assure accuracy of financial records, reports and documents.

 

DISTINGUISHING CHARACTERISTICS

The Accounting Assistant III classification is assigned a broader, more complex set of accounts involving a complete program or functional responsibility with considerable interaction with other accounting or program personnel and the responsibility for checking or verifying the work of other accounting personnel. Incumbents in the Accounting Assistant I classification perform routine financial record keeping tasks under close supervision according to prescribed methods and procedures. The Accounting Assistant II classification operates with more freedom to act in more difficult or complex accounts with more direct accountability for a set of accounts.

 

REPRESENTATIVE DUTIES

Perform complex clerical accounting duties in an assigned functional area such as specially funded projects, payroll, employee benefits or financial aid accounts.

Receive, audit and verify financial or statistical documents related to assigned function; assure accuracy, completion and adherence to legal and procedural requirements.

Prepare required local, State and federal reports assist as directed in preparing special projects and reports.

Review, check and process a variety of documents including claims, invoices, vouchers and others; assure accuracy and timely processing of data, forms and reports.

Maintain various financial or statistical records and reports; make and verify extensions; compute and record financial transactions and prepare summaries.

Operate a personal computer or computer terminal to enter, update and compile financial and statistical  data;  arrange,  review  and  verify  data;  generate  lists  and  reports  according  to established guidelines.

Compile a variety of statistical data for reports relating to assigned function; file records and pertinent documents as appropriate.

Respond to questions from employees, vendors, contractors and others; explain laws, rules, regulations, contracts and other documents concerning District accounting procedures.

Perform other accounting clerical work in recording, assembling, tabulating and reconciling financial data; prepare warrants, invoices, time records, requisitions and similar fiscal documents.

Operate various office machines including typewriter, adding machine, copier, calculator, personal computer.

Compare, check and verify numerical data and financial documents; detect, trace and correct

 

 

errors and discrepancies; adjust accounts in accordance with approved accounting procedures. Perform related duties as assigned.

KNOWLEDGE OF

Bookkeeping principles and financial record-keeping practices used in preparing financial or statistical reports in an automated accounting system.

Financial and statistical record-keeping techniques. District organization, operations, policies and objectives.

Applicable sections of State Education Code and other applicable laws. Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communication skills.

Operation of office machines and computer-related equipment.

Modern office practices, procedures and equipment. Telephone techniques and etiquette.

ABILITY TO

Perform complex clerical accounting duties related to specially funded projects, payroll, employee benefits or District-level accounting.

Compare numbers and correct errors and discrepancies.

Maintain complex financial records, verify data and prepare accurate reports. Apply bookkeeping and financial record-keeping principles.

Read, interpret, apply and explain rules, regulations, policies and procedures.

Communicate effectively both orally and in writing.

Establish and maintain cooperative and effective working relationships with others. Type at an acceptable rate of speed.

Work independently with little direction.

Use tact, patience and courtesy in interpersonal interactions.

 

EDUCATION AND EXPERIENCE

Two (2) years of college accounting courses and five (5) years experience or equivalent work experience.

 

WORKING CONDITIONS

Typical office setting.

Dexterity of hands and fingers to operate a keyboard. Exchange information in person and on the telephone. Sit for extended periods of time.

Lift and carry up to 25 lbs.

Move from one work area to another as needed. High volume telephone usage.

Extensive computer work.

 

SALARY: (Step A) $4,304 per month.

*Salary increases are granted on the first day of the month following each year of service, until step F is reached.

Employees contribute 7% of their earnings toward the Public Employees Retirement System

(PERS).

 

CONDITIONS OF EMPLOYMENT

This position is designated as a full-time, twelve-month classified. Excellent fringe benefits include eight 32-hour workweeks during the summer. Working hours will be Monday through Friday 7:45 a.m. until 4:30 p.m.

 

Employment is subject to verification of all information provided on the employment application. Candidates selected for employment must agree to be fingerprinted, submit Certificate of Completion of the Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.

TO APPLY

 

Applicants must submit the following documents by the closing date:

 

1)  Online application: https://elcamino.igreentree.com/css_classified

2)  Resumes are NOT accepted in place of any part of the application and you should complete all sections of the application even if the entries duplicate information on your resume.

3) Pertinent transcripts (only in pdf format) as stated in the job qualifications if applicant holds one. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.)

 

Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit:  HYPERLINK http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf

 

Applicants with disabilities requiring special accommodations must contact Human Resources at least five (5) working days prior to the final filing date.

 

Please Note: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.

 

If you should need assistance, please call (310) 660-3593 Ext. 3807 or visit the office between

8:00 a.m. and 4:00 p.m., Monday through Friday.

 

Due to the large volume of calls received on closing dates, we highly recommend that you do not wait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (Pacific Standard Time).

 

CLOSING DATE: WEDNESDAY, AUGUST 28, 2019 at 3:00 p.m.

 

* Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system.

 

El Cam ino College is an EOE

The El Camino Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law.

state and federal law.

 

 

 

Diversity Profile: University

 

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Job No:
Posted: 8/15/2019
Application Due: 8/28/2019
Work Type:
Salary: $4,304 per month