Program Coordinator, UGA Mentor Program

Job description

Posting Details

Posting Details

Posting NumberS03707PWorking TitleProgram Coordinator, UGA Mentor ProgramDepartmentDAR - Career CenterAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

Division of Development and Alumni Relations
The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building and maintaining relationships with alumni and donors, and assisting students with career development opportunities.

Career Center
The University of Georgia Career Center is the provider of centralized career services to undergraduate, graduate students, and alumni at The University of Georgia. Career Center staff work collaboratively with faculty and staff of all departments to enhance the career success of University of Georgia students/alumni. Several of the “nuts & bolts” services the UGA Career Center provides to its students include career counseling, job search training, and opportunities to connect with employers.

The Career Center also serves as a corporate gateway to the University by helping employers meet key faculty/staff, understand culture and curriculum, and successfully recruit UGA students and alumni. A broad group of corporate, government, and nonprofit employers recruit at The University of Georgia, and the Career Center facilitates this process through career fairs, on-campus interviews, and a variety of recruiting and educational programs and events.

College/Unit/Department website and and TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Standard hours are expected to be 8:00am–5:00pm

Advertised Salary$43,000+ commensurate with qualifications and experiencePosting Date08/12/2019Open until filledYesClosing DateProposed Starting Date09/03/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleStudent Services ProfessionalPay GradeFLSAExemptJob FamilyFTE1.0Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

•The preferred qualifications for this position include a master’s degree in higher education, student personnel administration, counseling, or related field.
•Career services, student affairs, and/or mentorship program experience is preferred.

Position Summary

Under the direct supervision of the Associate Director of the UGA Mentor Program, the Program Coordinator will support students in developing their personal and professional networks with UGA alumni and friends via the UGA Mentor Program and provide a meaningful opportunity for alumni and friends to connect with UGA students around life, career, and professional experiences. The Program Coordinator will work closely with UGA Development, Alumni Relations, Communications, Corporate Relations, and the UGA Career Center to enhance and improve the UGA Mentor Program. As a mentoring advocate, the person in this position will become familiar with all campus mentorship programs, facilitate meetings for, and share resources with UGA campus partners.

This position will interact with a diverse group of important external constituents as well as internal stakeholders at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload and recommend changes in mentor program practices or procedures. The Program Coordinator can/will interact and communicate with key stakeholders without the presence of the Associate Director.

Independent judgment is required to plan, prioritize and organize diversified workload and recommend changes in mentor program practices or procedures. This position requires a high level of autonomy and significant independent decision-making skills, time management and multi-tasking abilities that are critical to the success and sustainability of the UGA Mentor Program. They will have authority in crafting the promotional materials (Associate Director will not be “approving” all materials/content before the Program Coordinator implements them), have authority in crafting educational content for Arch Ready programs (Associate Director will not be “approving” all materials/content before the Program Coordinator implements them), have authority and the responsibility of innovating and executing programs for students and/or alumni, have authority and the responsibility to design and execute mentor stewardship campaigns, lead the Graduate Assistants, and have the responsibility to design and facilitate the student orientation sessions.

Knowledge, Skills, Abilities and/or Competencies

•Understands and appreciates the value of servant leadership.
•Ability to make administrative/procedural decisions and judgments.
•Ability to coordinate and organize meetings and/or special events.
•Clerical, word processing, and/or office skills.
•Skill in the use of personal computers and related software applications.
•Ability to gather and analyze statistical data and generate reports.
•Advanced writing and editorial skills.
•Skill in organizing resources and establishing priorities.
•Strong project management skills.
•Strong communication skills and ability to develop and cultivate relationships across campus and beyond.
•Ability to work effectively with a wide range of constituencies in a diverse community.
•Adept at engaging others through collaboration and can take initiative to grow the program.
•Records maintenance skills.
•Ability to lead and train alumni and/or students.
•Ability to interact with students, faculty and/or staff in a team environment.
•Knowledge of finance, accounting, budgeting, and cost control procedures.
•Knowledge of communication principles, media, and marketing techniques.
•Exhibits behavior that supports the mission, vision, and values of the University of Georgia.
•Communicates and employs interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
•Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations will interact with fairness, compassion, and decency. All employees will be held accountable for promoting a stable, productive, and healthy work environment.
•Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting. All fundraisers will be held accountable for meeting this expectation.

Physical Demands

•Work in a standard office environment
•Sit and work at a computer workstation for extended periods of time
•Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
•Communicate effectively in writing, speaking, and listening
•Organize and establish priorities; Remember detail; Multi-task
•Lift and/or move up to 20 pounds
•Walk, stand, stoop, lift, kneel, climb

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, or patient records)?YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Engage internal and external stakeholders.

Support includes but is not limited to:
•Serves as a liaison between students, faculty, staff, alumni, and other departments on day-to-day programmatic, operational, and administrative issues; facilitates seminars, meetings, special projects, and problem resolution.
•Supervises Graduate Assistants for the UGA Mentor Program and/or oversees the UGA Mentor Program Ambassadors.
•Supports the Emeriti Trustees Ad-Hoc UGA Mentor Program Committee and UGA Mentorship Meetup.
•Writes, edits, and coordinates development of promotional materials, educational materials, training resources, and/or newsletters as appropriate to the UGA Mentor Program.
•Provides support in the design and implementation of mentor stewardship efforts.

Percentage of time40 Duties/Responsibilities


Provide support to the UGA Mentor Program.

Support includes but is not limited to:
•Provides support in the design and implementation of programs/events within the Xinspire platform and UGA Mentor Program.
•Provides support in the design and implementation of mentee orientation sessions.
•Provides support in the development, implementation, and marketing of the program.
•Coordinates activities of students, faculty, staff, and/or alumni engaged in implementation and administration of program goals.
•Work closely with Xinspire to create and customize UGA Mentor Program platform, and train users in the platform interface.

Percentage of time40 Duties/Responsibilities


Provide support to the UGA Mentor Program.

Support includes but is not limited to:
•Collects and analyzes data; prepares scheduled and special reports; maintains program records and statistical information.
•Performs or delegates clerical and administrative support tasks, including developing and editing program correspondence, reports, and resources.
•Performs miscellaneous job-related duties as assigned such as, but not limited to, responding in a timely manner to emails and/or phone calls, recruiting students and student ambassadors, and work with Career Center staff members to enhance the UGA Mentor Program.

Percentage of time20Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this vacant position?
    • UGAJobs (UGA's job board)
    • LinkedIn
    • Handshake
    • HigherEdJobs
    • A current UGA employee
    • Other (please provide resource)
Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
Optional Documents




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    Job No:
    Posted: 8/15/2019
    Application Due: 10/14/2019
    Work Type: