Business Manager - Office of Communications & Creative Services

Job description

Posting Details

Posting Details

Posting NumberS03753PWorking TitleBusiness Manager - Office of Communications & Creative ServicesDepartmentCAES Comm & MarketingAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The UGA College of Agricultural and Environmental Sciences (CAES) is among the best and most established U.S. colleges of agriculture. In its classrooms, its Agricultural Experiment Stations and its statewide network of UGA Cooperative Extension offices, the faculty and staff of CAES are dedicated to discovering, teaching, and delivering the science required for healthy living to flourish in Georgia. Agricultural and environmental sciences are only as important as the food you eat, the clothes you wear and the water and air around you. To improve the quality and guard the safety of life’s necessities, CAES has gathered world-renowned scientists and exceptional students.

http://www.caes.uga.edu/about/overview.html
http://www.caes.uga.edu/about/overview/snapshot.html

College/Unit/Department websitehttps://occs.caes.uga.edu/Posting TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

8 am – 5 pm, Monday through Friday

Advertised SalaryCommensurate with experiencePosting Date08/12/2019Open until filledYesClosing DateProposed Starting Date10/01/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleBusiness Operations ProfessionalPay GradeFLSAExemptJob FamilyBusiness And FinanceFTE1.00Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Experience in a higher education setting

Position Summary

This position will serve as the Business Manager for the Office of Communications and Creative Services (OCCS) in the College of Agricultural and Environmental Sciences. This position is based in Athens, Georgia and will report to the Director of OCCS. Major responsibilities for this position include managing all business, fiscal (including budgeting, accounting, purchasing, and invoicing), human resource, and office activities for a highly strategic, fast-paced and productive marketing and communications department while adhering to all University policies and procedures. In addition, this position is responsible for executive administrative support for the Director of OCCS.

Knowledge, Skills, Abilities and/or Competencies

• Thorough knowledge of Microsoft Office Suite
• Exhibit strong organizational skills and attention to detail.
• Exhibit the ability to communicate clearly and effectively both verbally and in writing.
• Exhibit strong customer-service skills.
• Be able to manage sensitive information with a high level of discretion.
• Be flexible to changing needs within department/college/agricultural industry.

Physical Demands

Continual use of computer technology at a workstation is expected.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? YesIs having a P-Card an essential function of this position? YesDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, or patient records)?NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Responsibility for budget (including analysis, projection, reporting), payroll, OneSource and OneUSG Connect reporting, reconciliation of deposits, reconciliation of p-card accounting, procurement, purchase requests, payment requests, budget journals, sales tax reports, departmental sales accounts, record-keeping, and all other financial needs

Percentage of time40 Duties/Responsibilities

Duties/Responsibilities

Responsibility for client and vendor relations including invoicing clients upon project completion, payments to vendors, delivery coordination, satisfaction surveys.

Percentage of time20 Duties/Responsibilities

Duties/Responsibilities

Provide executive administrative support to the Director of OCCS including scheduled budget reports, contribution to strategic planning for the department, coordination of meetings, preparation of correspondence, assistance in preparation of travel authorities and expenses as needed. Provide guidance/assistance to departmental personnel as needed. Serve as central point of contact for the department.

Percentage of time20 Duties/Responsibilities

Duties/Responsibilities

Responsibility for human resource management including job separations, job postings and hiring processes, onboarding new employees, leave requests, and travel reimbursements.

Percentage of time15 Duties/Responsibilities

Duties/Responsibilities

Coordination with other units across the college and university on shared projects and budget items as necessary. Must be prepared to temporarily provide support to other units as needed.

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    3. List of References with Contact Information
    Optional Documents

       

       

       

      Diversity Profile: University

       

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      Job No:
      Posted: 8/15/2019
      Application Due: 8/27/2019
      Work Type:
      Salary: