Administrative Assistant, Wharton Global Initiatives, Operations

Job description

Job location: Vance Hall

Employment Type: Full-time
Posted data: 2019-08-14
Req: JR00003786
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Assistant, Wharton Global Initiatives, Operations

Job Profile Title

Administrative Assistant A

Job Description Summary

The Wharton Global Youth Program is seeking an Administrative Assistant for Wharton Global Initiatives, Operations. The Assistant provides high-level administrative and project management support to the Associate Director of Operation. The Assistant is an integral and active member of the Global Youth team.

Job Description

School Overview

The World’s First Business School


In 1881, American entrepreneur and industrialist Joseph Wharton established the world’s first collegiate school of business at the University of Pennsylvania.

Wharton’s pioneering vision was to produce graduates who would become “pillars of the state, whether in private or in public life”. The Wharton School maintains a long tradition of educating visionary business leaders in academia, business, government, and not-for-profit organizations. Today, Wharton has expanded the scope of this vision to become the most comprehensive source of business knowledge in the world – with over 225 faculty members, 95,000 alumni, 5,000 students across 10 academic departments, 20 research centers, and more than 9,000 executive education participants annually.


Primary responsibilities of the Assistant will focus on the Wharton Global High School Investment Competition including: process management, troubleshooting, communication/outreach and event execution. Other duties and responsibilities for this position include but not limited to: team administrative support, financial transactions (Concur processing and purchasing card), data and list management, room scheduling, email dissemination via Constant Contact, supply management and additional event operational support.

This position provides basic secretarial, administrative and other programmatic support to managers, employees, students and office visitors by handling a variety of administrative and clerical tasks in order to ensure that all interactions between the organization and others are positive and productive. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Assuring a steady completion of workload in a timely manner is key to success in this position.

Bachelor's degree, with 1-2 years of related experience or equivalent combination of education and experience.

Working Conditions: Office, Library, Computer room

Physical Effort: Typically sitting at a desk or table, Occasional lifting 25 lbs. or less

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Wharton School

Pay Range

$16.23 - $29.21

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




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Job No:
Posted: 8/15/2019
Application Due: 8/29/2019
Work Type: