Administrative Coordinator - SPCS - 476111S

Job description

Administrative Coordinator - SPCS - 476111S


Under supervision from the assigned program chairs and the Director of Strategic Management of Academic and Student Affairs, coordinates, oversees, and/or performs a wide variety of administrative, and program support activities for The Liberal Arts, Non-Profit Studies, Paralegal, HRM and Information Systems department chairs and faculty. Serves as primary point of operational and administrative contact for internal and external constituencies related to assigned programs, faculty and adjunct faculty. Coordinates, and oversees and/or participates in the coordination, supervision, and completion of special departmental projects and/or events.


Event Coordination

  • Organizes and facilitates various meetings, conferences, and other special events, which support the assigned department programs such as capstone projects, departmental social events, and special speakers. Organization and support includes planning, reservations, logistics, operating budget, communications, and record keeping for the events.
  • Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external organizations and agencies as required for the events.

Program Chairs and Departmental Administrative Support

  • Provides confidential administrative support for the assigned department chairs and faculty to include expense reporting and P-Card management, managing schedules, dealing with administrative problems and inquiries as appropriate, and assisting with the coordination, supervision, and completion of special projects.

Adjunct Faculty Support

  • Communicates directly with adjunct faculty within assigned departments and serves the point of contact for administrative and departmental needs.
  • Conveys syllabus, grading and other required policies
  • Answer adjunct faculty questions, facilitates training and effective use of Bannerweb, Blackboard, and classroom technology.

Support Data and Records Collections

  • Collecting and reviewing course syllabi with chairs for accuracy and compliance with institutional standards each semester and ensuring all syllabi are submitted to the repository.
  • Coordinating program assessments each semester for the assigned programs.
  • Gathers, enters, and/or updates data to maintain department programs and other records and databases, as appropriate; submits relevant reports as requested

Marketing and Communications

  • Assist Marketing and Communications with the promotion and marketing of assigned programs to appropriate audiences by reviewing materials for content.
  • Understands and can represent assigned programs, as needed, at Information sessions and other SPCS events.

Performs miscellaneous job-related duties as assigned.


  • Excellent oral and written communication skills
  • Proficiency in Microsoft products, including Word, Excel, Outlook, PowerPoint
  • Ability to be proficient in web content management as well as Facebook, Google Accounts, Banner, and Bannerweb
  • Project management skills
  • Excellent organizational and problem-solving skills and ability to multi-task


Bachelor’s degree preferred and 2-4 years administrative support experience with demonstrated project management; student development and higher education experience preferred.


  • Part-time, non-exempt position
  • This position is limited term and is expected to end by April 30, 2020
  • Exact schedule to be determined, approximately 15-19 hours per week; less than 1,000 hours


At the University of Richmond, we’re creative, inclusive, and determined. We’re Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond ( blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There’s only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE




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Job No:
Posted: 8/15/2019
Application Due: 9/6/2019
Work Type: