Job location: Miami, FL

Employment Type: Full-time
Posted data: 2019-08-14
Req: R100034308
Current Employees:
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Where Excellence Meets Purpose

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful purpose to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value.  Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

The University has been named on Forbes's Best Employers list for two consecutive years, and is the only university in Florida to receive this honor.

This position is responsible for overall financial management to include financial planning, reporting and analysis; recording of assets and asset controls; assessment, evaluation and recommendation for department’s procurement needs; budget preparation; identifying revenue and cost improvement initiatives to support an economic and efficient operation. In addition to supporting clinical financial management, this position will also provide financial support to departmental research, education and other revenue streams. Additional responsibilities will include assistance with establishing performance metrics, structure policies and procedures as well as implementing new models of service reports; develop revenue projections (volume and financial) and contribute to the budgetary and planning process. Key areas of focus will include the provisions of technical and analytical information, guidance & expertise, analysis and solutions of business problems, coordination of ideas and influence the expense controls required to fulfill the goals and objectives of the School.

Job Description

This position is responsible for overall financial management to include financial planning, reporting and analysis; recording of assets and asset controls; assessment, evaluation and recommendation for department’s procurement needs; budget preparation; identifying revenue and cost improvement initiatives to support an economic and efficient operation. In addition to supporting clinical financial management, this position will also provide financial support to departmental research, education and other revenue streams. Additional responsibilities will include assistance with establishing performance metrics, structure policies and procedures as well as implementing new models of service reports; develop revenue projections (volume and financial) and contribute to the budgetary and planning process. Key areas of focus will include the provisions of technical and analytical information, guidance & expertise, analysis and solutions of business problems, coordination of ideas and influence the expense controls required to fulfill the goals and objectives of the School.

Primary Duties and Responsibilities:

• Provide accurate and timely management and decision making information; highlighting improvement initiatives and action plans for assigned departments.
• Participate and contribute on the design and development of business initiatives to include key performance indicators and benchmarks linking performance to strategy. Make recommendations in strategic long range and tactical planning by providing financial analyses and business evaluation reports and information.
• Conduct department fiscal analysis by preparing and reviewing the monthly and quarterly financial reports, creating forecasts for each department and generating relevant commentaries of key variances to budget, highlighting risks and opportunities to achieving goals and impact upon operations.
• Prepare detailed budgets and operational forecasts for all level of activities conducted by the departments while meeting University guidelines and deadlines.
• Develop, prepare and present summarized monthly departmental performance report with key indicators (financial and non-financial) including reconciliations, faculty productivity reports, clinical and research activity analysis.
• Develop financial metrics and monitor faculty performance to make recommendations regarding compensation plans and potential areas for increased revenue.
• Contribute to the development of growth opportunities, studying economic trends, competitive analysis, market share and business case development including scenario planning
• Work with department administrators and Chairs, Planning and Analysis to support the development and management of Chair packages, analyzing the impact of new recruits, acquisitions, etc.
• Develop management and budgetary controls including forecasts and business plans to analyze and generate potential growth and profitability.
• Assist departments with performing economic evaluation of new programs and capital equipment purchases by preparing prepare budgets, financial plans, financial analysis and business case evaluation highlighting value for money and affordability issues.
• Ensure proper month end and financial year-end closing process necessitated from the activities highlighted above.
• Review and audit all departmental accounts, sponsored and non-sponsored; perform operational audits and maintenance of operational expenses to include network, telecom, duplication, lease equipment, service agreements, freight charges, and take necessary corrective actions.
• Maintain and enforce all internal controls, financial policies and procedures in compliance with UHealth policies. Liaison with Internal Audit. Responsible for department financial audits and internal cash control.
• Develop AOA fiscal, certification reports and monthly invoicing and paperwork required for service agreements.
• Initiate and process all departmental non-salary charges journals as necessary to include but not limited to Federal Express charges, monthly lines & set, monthly voice mail, DVR charges, IRB charges, space, interdepartmental transfers, etc.
• Allocate salary effort of all department employees (staff & faculty) per plan and adjust as needed for sponsored and non-sponsored accounts.
• Approve all financial Workday transactions, Ariba (E-BERFs, E-Checks, POs), paper documents such as (BERFs, IDRs, Physical Plant work orders, Telecommunications work orders, etc) ensuring accurate cost centers, sub object codes and funding availability.
• Complete and process all financial information for new faculty (Sources & Uses) and staff hires.
• Develop, process and disseminate internal monthly P&L reports for each clinical faculty.
• Develop and process monthly productivity reports (including clinical charges, clinical revenue, patient volume and wRVUs) for each clinical faculty and paid voluntary faculty by fiscal year.
• Prepare, review and submit faculty compensation payments and salary changes including but not limited to on-call payments, compensation plan incentives, paid voluntary faculty payments and annual incentives and completely enter/approve related financial Workday transactions.
• Provide centralized research office contacts (central, other departments and Sylvester) faculty/salary information, account numbers and adjustments aligned with budgeted allocations.
• Implement, analyze and manage inventory controls for product inventory and sales. Manage the fiscal year-end inventory count; process and prepare final inventory for Gables. Provide analysis of all department product sales and submit Unrelated Business Income Tax Form 990 & 990T.
• Determine the internal departmental and faculty allocation for funds received for observers and/or students rotating through the department’s education programs.
• Responsible for department SPA & Pcard and its reconciliation to appropriate accounts.
• Manage and process daily deposits to include gift donations, reimbursements, and any other revenue received at the department level.
• Responsible for annual equipment and space certification for department.
• Conduct fiscal analysis, ad-hoc investigation and reviews as directed by department leadership.

Minimum Qualifications:

• Bachelor’s Degree in Business, Finance, Accounting or related field (Masters’ Degree Preferred). An accounting qualification CPA or equivalent would be beneficial. At least five years in financial and business environment particularly in a healthcare setting
• Ability to work under pressure and under tight deadlines and multiple competing priorities
• Team player with strong communication skills to support the delivery of goals and objectives.
• Flexible, adaptable and committed to excellence and continuous improvement with highly developed problem solving skills to understand complex information and make informed decisions on a timely basis.
• High level of integrity to ensure no breaches in financial control procedures
• Excellent written and verbal communication skills
• Performs in accordance with generally accepted accounting principles, current UM Policies, professional standards, corporate governance and best practice.
• Proficient in MS Office (Excel – financial modeling and complex data management skills, Word, Power Point and experience in Finance Systems)

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

c107