Posting Details

Position Information

Job TitleAccounting Assistant IIIDepartmentRice Design AllianceFull Time/Part TimePart-TimeRequisition NumberS20074rOpen Date08/12/2019Close Date08/19/2019Salary Information

Salary Commensurate with Experience and Qualifications

Work Schedule

30 hours per week, occasional evenings and weekends.

Benefits EligibleYesEligible for OvertimeYesPosition Summary

Rice Design Alliance is a non-profit organization dedicated to the advancement of architecture, urban design, and the built environment in the Houston region. The Accounting Assistant III position is responsible for all accounting duties at Rice Design Alliance (RDA). Duties and tasks include: processing invoices, providing detailed financial reports to the executive director and board, processing expense reports, ensuring fund compliance, and acting as the primary purchasing agent for the department. For the many fundraising events organized by RDA, this position processes all sales, donations, and pledges. This position works collaboratively with Rice Design Alliance staff, as well as the organization’s committees and board members to support its programs, events, and initiatives. This often includes working at special events and providing backup to the administrative coordinator. This position requires meticulous organization, timely processing of expenses and reports, and a friendly disposition that benefits from a team environment.

Education RequiredHS Diploma or equivalentMajor/DisciplineSubstitution for Education Requirement

Experience may not be substituted for the education requirement.

Education Preferred

Bachelor’s degree.

Experience Required5 yearsType of Experience

Related experience providing advanced administrative support, with at least two years of experience assisting with budget management and/or preparation.

Substitution for Experience Requirement

May substitute additional related education, above and beyond what is required, on an equivalent year for year basis in lieu of the experience requirement.

Experience Preferred

- More than five years of experience providing advanced administrative support
- Experience working in a higher education environment

License/Certification RequiredLicense/Certification PreferredSkills Required

- Excellent knowledge of word processing, spreadsheet, email, database software programs to complete work assignments
- Excellent attention to detail
- Accounting support skills

Skills Preferred

- Familiarity with Edgar Webapps, Blackbaud CRM
- Advanced accounting support skills

Internal / External Contacts

This position has daily contract with staff, students, RDA members, and vendors.

Physical Demands

.

Working Conditions

Occasional evenings and weekends for special events (approx.1-2 times per month).

Security SensitiveYes Special Instructions to Applicants

Please note that only current Rice employees will be considered for this position.

Quick Link for Postinghttp://jobs.rice.edu/postings/20851 Job Duties

Job Duty NameEssential FunctionsDescription of Job Duty

- Reviews, processes and reconciles invoices and expenses
- Prepares detailed expenditure and budgetary reports
- Analyzes information and maintains a database of designated revenue transaction and tax information
- May serve as the purchase agent
- Reviews and interprets legal documents for financial terms and conditions
- May assist in budget proposal preparation
- Prepares reports on department expenses and forecasts

Job Duties

Job Duty NameJob-Specific ResponsibilitiesDescription of Job Duty

Financial Administration
- Monitors and coordinates all financial processes in the department, including expense reports, check requests, transfers, p-card management, and grant compliance
- Serves as a liaison with appropriate offices across campus, including the university cashier, development and alumni relations, and payables
- Prepares monthly and annual budget reports
- Assists executive director with annual budget planning

Donor and Database Management
- Records membership and donor payments to OwlConnect and prepares reports

Special Events
- During peak seasons, may assist with fundraising and programming events

Applicant DocumentsRequired Documents

1. Cover Letter
2. Resume

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a high school diploma or equivalent?
   • Yes
   • No
2. * Do you have five or more years of experience in providing advanced administrative support, with at least two years of experience assisting with budget management and/or preparation or additional related education, above and beyond what is required, on an equivalent year for year basis in lieu of the experience requirement?
   • Yes
   • No
3. * Please note that only current Rice employees will be considered for this position. Are you a current Rice employee?
   • Yes
   • No