Job Title: Program Coordinator
Location: Tallahassee, FL
Full/Part Time: Full-Time
Job ID: 46080
Department Public Safety - Florida State University Police DepartmentEqual Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdfResponsibilities Responsible for managing day to day operations of the University Police Records Section; monitors work flow, data entry and overall quality. Supervises the Records Assistant and Federal Work Study student assigned to the Records Section. Responsible for training Records personnel assigned to the FSUPD Records Section. Responsible for and serves as the primary contact for fingerprinting services. Assists with managing and maintaining the department's electronic Records Management System, Spillman. Manages the electronic traffic crash reporting system, TraCS, as well as CrimeReports.com, which catalogues campus crime.
Classifies police reports in the Spillman Records Management System, generated by Law Enforcement and Security Officers at Florida State University. Serves as the Custodian of Records for the department. Reviews police reports for accuracy and confidential information and distributes them as required by federal, state and local laws to various governmental agencies, law offices and University departments. Serves as the department’s validation coordinator; ensuring validation procedures are completed in accordance with FCIC/NCIC policies. Responsible for compliance with FCIC/NCIC rules and policies.
Responsible for interpreting guidelines for the proper maintenance of law enforcement records. Creates and maintains files for persons required to register for sex, narcotics and Arson offenses. Responsible for processing all Parking Citations issued by Law Enforcement Officers. Corresponds with Parking and Transportation regarding proper documentation of parking citations. Reviews, files, and tracks all Law Enforcement records for the FSU Panama City Campus/Gulf Coast Community College. Implements court orders regarding seal/expunge records in compliance with applicable State Statutes. Responds to court ordered subpoenas.
Conducts research and complies statistical reports to aid FSU Police Command Staff, University personnel and representatives from the media. Responds to inquiries pertaining to the release of records. Prepares the Uniform Crime Report for the FSU main Campus and Panama City Campus on a semi-annual basis. Assists the Support Services area with gathering data for the annual Clery report. Responsible for accurate data reporting for compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.
Coordinates fingerprinting services for FSU students, faculty, staff and members of the general public. Serves as the agency’s FALCON representative; managing fingerprints submitted by FSUPD. Serves as the department's primary notary. Responsible for evaluating current and other Records Management Systems.
Responsible for budget and purchasing needs related to equipment and materials for the Records Section. Responsible for staffing the Records Assistant position and Federal Work Study students. Completes performance evaluations for Records personnel. Provides budget projections for the Records Section.Qualifications Bachelor's degree and 2 years of experience, or a High school diploma/equivalency and six years of experience related to the duties of this position.
(Note: a combination of post high school education and experience equal to six years.)
Ability to demonstrate effective customer service skills.
Knowledge of office practices, procedures, and etiquette.
Ability to gather, interpret, report, and/or edit information.
Ability to perform accurately in a detail oriented environment.
Ability to prioritize, organize and perform multiple work assignments simultaneously.
Knowledge of applicable computer applications, such as Microsoft Office Suite (Excel, Outlook, Word), and basic computer functions.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships.Preferred Knowledge of and ability to interpret and apply related federal,state, and local laws, ordinances, rules and regulations.
Ability to interpret and apply related University policies, procedures, principles and practices.Pay Plan This is an A&P (Administrative and Professional) position.Schedule If not otherwise specified, schedule is M-F, 8-5.Criminal Background Check This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Tobacco Free Campus Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.