Project Specialist

Job description

Career & Community Studies - Program Office Assistant

Position Summary:

The College of New Jersey and their Career & Community Studies Program, within the School of Education, is seeking to hire a Program Office Assistant. This position supports the CCS Assistant Director, staff and students within the program. This is a 12-month position.

Position Responsibilities:

  • The position is responsible for maintaining the database of student files, program activities and creating documents/correspondence as needed including updating of program website.
  • Maintains documentation for funding sources (DDD, School District attendance reporting)
  • The position manages community outreach to include general public inquiries, student and parent communications from the department.
  • The position maintains master copies of all forms, protocols and procedures for the program.
  • Collection of information concerning mentors and their assignments.
  • The position supports recruitment/application process and staff trainings/accreditation as required.
  • General office management is a significant portion of the daily workday.
  • Mass emails to students/families, student evaluation creation/dissemination, student/mentor schedule creation/dissemination, scheduling of interviews and other program events, management of office supplies as needed by all staff members/students.
  • Management of program events within internal resources, book-it, catering, media center, classroom needs and parking passes for events.
  • Involvement in open house, freshman orientation, senior transition, summer orientation, PATH, staff/student/mentor trainings, special events and graduation.

Essential/Preferred Qualifications:

  • Valid driver's license is required
  • Evening and weekend hours required approximately 4 times a year
  • Associate Degree required
  • Office Management background required
  • High skill level of organization
  • Excellent Customer Service skills

Contact Information:

Applicants should forward their cover letter, resume and three professional references to: A final offer of employment will be contingent upon successful completion of a background investigation.

The College of New Jersey is an Affirmative-Action/Equal Opportunity Employer. To enrich education through diversity, the college is an Equal Opportunity Employer. The college has a strong commitment to achieving diversity among faculty and staff and strongly encourages women and members of under-represented groups to apply.




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Job No: 0514AX
Posted: 8/14/2019
Application Due: 10/13/2019
Work Type:
Salary: Negotiable