Office of Student Engagement

Job Description PRIMARY FUNCTION(S):  Serve as the operations and budget coordinator for student organizations. Oversee organization budgets and Treasurer Support Services including all organization and house accounts and key OSE administration functions related to organizations both in and outside of the Smith Social Network.  Serve as primary adviser for Student Event Committee, WOZQ, the Sophian and Yearbook  

DUTIES AND RESPONSIBILITIES: 

Advising and Organization Support (30%): Advise and support the Student Events Committee, the Campus Radio Station WOZQ, the Student Newspaper The Sophian, the Madeleine Yearbook and the Sophomore and Junior Class Cabinets. Advising will include but not be limited to individual weekly advising meetings with the chair of each organization and weekly executive board meetings with the group, provide guidance on mission and vision of the organization, an understanding of all event programming components and required on-site, hands-on advising and oversight of large organization events. Have an in depth understanding of student organization programming models, best practices and student learning. Supervise the Junior Usher reunion workers. 

Financial Support and Budget Oversight (40%): Manage all organization budgets, process paperwork related to expenditures and income, and provide regular updates about budget status to appropriate department heads. Oversee usage of the Student Organization credit cards.  Coordinate and report out credit card transactions. Coordinate the functions of Treasurer Support Services, acting as the liaison to the Controller’s Office to ensure the proper financial record keeping of all student organizations and house communities. Coordinate and facilitate student organization and house Treasurer Training in the fall and throughout the year ensuring that all student treasurers are properly trained on all College financial policies as their relate to their organization. Manage all finances in the Smith Social Network. Audit all transactions between the Smith Social Network and Banner Finance. Manage the OSE University Tickets account, helping create and manage student and office accounts and train new users on the system.

Office and Student Supervision (20%):  Hire, train and supervise student employees for the OSE Main Office. Coordinate work requests, cashbox requests, respond to phone and walk-in community traffic and manage efficiency and productivity of the office.

Miscellaneous (10%):  Support staff needs as necessary.  Perform related duties as required.

MINIMUM QUALIFICATIONS:

Education/Experience: Bachelor's degree required, and 1-3 years of experience in student activities, or an equivalent combination of education and experience.

Skills: Excellent interpersonal and communication skills; attention to detail; ability to take initiative and solve problems; proven experience working with diverse constituencies; ability to effectively manage multiple and competing projects and priorities. Proficiency in MS Office, Workday operating systems and scheduling software preferred.  Office management experience required. Occasional night and evening work required.

Please attach/upload a current resume and cover letter in order for your application to be considered for this position.

Review of applications will begin

August 23, 2019