Job location: Claremont

Employment Type: Full-time
Posted data: 2019-08-13
Req: REQ-1930
Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Senior Payroll Specialist

Job Details and Requirement:

BASIC FUNCTION:

This position working independently, performs a broad range of highly skilled payroll functions with primary responsibility for all CMC employees and student workers on the CMC monthly and biweekly payroll cycles.  Duties and responsibilities are varied.  This position requires a high level of accuracy confidentiality in working with salaries and confidential employee and college information.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

• Manage the day-to-day work flow of the Payroll Office and payroll processing for all CMC employees to ensure timeliness and accuracy of all work performed. 
• Maintain and document all payroll records, including garnishments, personnel changes, accruals and payroll adjustments.
• Ensure confidential payroll files and employee timecard/sheet files are accurate and maintained accordingly.
• Create payroll policies to ensure compliance with TCC payroll deadlines and applicable state and federal guidelines.
• Troubleshoot payroll problems and answer employees’ questions in a timely manner.
• Maintain excellent rapport with CMC Human Resources department and central payroll and benefits personnel at TCCS.
• Perform audits of the Workday and Kronos systems to manage information and make appropriate corrections where needed.
• Audit all accrual calculations for both exempt and non-exempt employees.
• Process and audit all faculty and staff salary changes, ensuring accuracy and processing in a timely manner.
• Maintain and audit student I-9 documents for accurate and up-to-date recordkeeping.
• Create various payroll and management reports.
• Process payroll transactions relating to VDI and workers compensation supplementation as well as staff parental leave payments.
• Timely processing of all final paychecks for terminating employees including final pay, calculation of prorated pay if necessary, audit and payout of accrued vacation balance and ensuring final deductions are accurate.
• Manage all Arbol Verde rent deductions and rental value tax adjustments.
• Provide accurate processing and coordination with central benefits office for part time employee summer leave options, with regards to maintaining a current standing with employee paid benefits.
• Provide training to payroll system users as needed.
• Serve as a liaison to outside entities regarding employment verifications, EDD benefit claims and audits.
• Oversee new payroll or timekeeping system implementations as they may occur.
• Add new student employees to the payroll system and manage the student employee onboarding process.
• Develop ad hoc reports to support department managers in reviewing payroll.
• Completes requests for employment verifications.
• Performs other essential duties and tasks specific to the position.

The successful candidate will also be able to perform the following essential functions:

• Regular attendance.
• Take and follow directions.
• Work cooperatively with others.
• Receive and respond appropriately to constructive criticism.
• Display a positive attitude.
• Balance multiple tasks and priorities
• Performs other essential duties and tasks specific to the position.

QUALIFICATION STANDARDS:

EDUCATION: 

High School Diploma or GED plus two or more years of college or business school with emphasis on payroll/accounting procedure or any combination of education and experience that provides the required knowledge, skills and ability.

CERTIFICATION:

Certified Payroll Professional certification through the American Payroll Association required.

EXPERIENCE: 

A minimum of five years of increasing responsibility in payroll related experience is required.  Experience in an academic setting a plus

LICENSES: 

A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required.
 

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:  Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

• Requires proficiency with MS Word, Excel, a payroll database such as Workday, and a timekeeping system such as Kronos.
• Must possess strong knowledge and thorough understanding of payroll processes / wage & hour regulations.
• Strong knowledge of payroll taxation and ability to keep current with changing wage and hour laws and tax code.
• Must be highly organized; possess keen attention to detail and work with a sense of urgency
• Ability to meet deadlines and multi-task.
• Ability to maintain a constant high level of confidentiality in working with salaries and employee and college information.
• Excellent oral and written communication skills.  Interact well with a diverse community.
• Read, write legibly, and follow written and oral instructions in English.  Bilingual in Spanish is a plus.
• Ability to maintain accurate payroll records. 
• Excellent customer service attitude; a team player.
• Strong mathematical ability to calculate payroll information, perform calculations and audits and reconcile accounts. 

OTHER:

HOURS:   The regular hours for this position are 8:00am to 5:00 p.m.  Regular hours may vary due to needs of the College or division. This is a 12 months position.

CLASSIFICATION AND STATUS: 

This is a non-exempt position.

This is a regular, full-time position.

This is a benefits-eligible position.

PHYSICAL REQUIREMENTS:  Sedentary (up to 10 lbs.)

                                                         

REPORTS TO:  Associate Vice President for Finance

                                                     

SUPERVISORY RESPONSIBILITY:  None

GROOMING AND APPEARANCE:  The Claremont Colleges seek to maintain a neat and professional image at all times.

BACKGROUND CHECK:  The successful candidate will be required to undergo a full consumer background check.  Certain positions will require the successful completion of a post-offer physical agility test.  Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA:  This job description defines the essential or fundamental job duties of this position.  It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.  It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.  When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.

AT-WILL EMPLOYMENT:  Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work.  There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause.  The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or hr@cmc.edu for assistance.