Grants Coordinator B

Job description

Job location: HUP

Employment Type: Full-time
Posted data: 2019-08-13
Req: JR00002428
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Grants Coordinator B

Job Profile Title

Grants Coordinator B

Job Description Summary

The Grants Coordinator B will be responsible for the preparation, review and submission of sponsored program proposals for submission to sponsors. Will function as a resource for sponsored program guidelines, policies and procedures. Will support monthly Principal Investigators budget meetings, start up tracking and wayward journal review. The individual will also assist the Grants Manager in preparing and reconciling monthly BEN/Business Object reports, prepare and enter journal entries and other financial transactions with BEN Financials, Concur and PennWorks. Will provide financial monitoring and reporting for sponsored programs including foundations, federal and other agencies. Post award duties include award set up and management for financial and regulatory compliance, meeting regularly with investigators for expense reporting and projects, and processing reports and transactions, including subcontract activity from start to close out.

Job Description

Under limited supervision, the Grants Coordinator will support the grants manager across multiple divisions within the Department of Medicine. This will include producing and/or managing financial reporting; assisting in proposal preparation, developing budgets, monitoring expenditures; monthly reporting; identifying incorrect transactions, preparing the documentation necessary for corrections, and data entry of the correcting transaction; updating and distributing internal reports; serving as backup for purchasing, check requests and payroll. This position reports to the grants managers and senior administrator within the Department of Medicine and has a dotted reporting line to PSOM Office of Research Support. Services.

The Grants Coordinator B is expected to generate specialized reports for clinical trials and complicated program projects; develop budgets, monitor expenditures; identify incorrect transactions and take corrective action; reconcile and distribute internal reports. The coordinator will be responsible for monthly payroll processing and serve as backup for purchasing and accounts payable.


Bachelor's Degree and 2-3 years experience or equivalent combination of years and experience required.

Working Conditions
Office, library, computer room

Physical Effort
Typically sitting at a desk or table

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




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Job No:
Posted: 8/14/2019
Application Due: 11/12/2019
Work Type: