Position Details

Position Details

Job TitlePROGRAM MANAGERPosition Number8300773Job CategoryUniversity StaffJob TypePart-TimeFLSA StatusExemptCampusChicago-Water Tower CampusDepartment NameLAW SCHOOLLocation CodeSCHOOL OF LAW:CHILD LAW CNTR (02700F)Is this split and/or fully grant funded? NoDuties and Responsibilities

Provide project management support using Asana, Trello or other project management tools.
• Provide coordination and support for programs and events, including scheduling meetings, developing and distributing marketing materials, managing reservation lists, and providing on site support in a variety of venues across campus.
• Manage communications calendar, including e-newsletters, social media content and posting regular updates to FCIP and CHRC sites; in collaboration with CHRC provide support to other Civitas/Childlaw communication efforts.
• Manage FCIP and CHRC websites and blog
• Manage the schedules of multiple administrators
• Draft letters/e-mail correspondence
• Coordinate and schedule meetings, workshops, and events, including fulfillment of catering, audio/visual, locating rooms, and other logistical needs.
• Manage room reservations for meetings, programs, and events at the Water Tower Campus.
• Schedule and coordinate staff meetings, prepare agendas, and take meeting notes
• Manage travel plans and expenses for administrators, including assisting in securing airfare, hotel accommodations, and reconcile travel and expense transactions and reimbursements in accordance with university policies.
• Prepare expense reimbursement and check requisitions in accordance with University Policy
• Maintain departmental files/records, project management tools, office supplies, and equipment.
• Maintain multiple databases of participants, experts, partners, and vendors
• Handle routine administrative issues, including ordering materials/supplies, filing and copying; processing mail.
• Assist with recruiting and training student workers
• Perform receptionist duties such as answering, screening, forwarding incoming phone calls while providing basic information when needed.

Minimum Education and/or Work Experience

Bachelor’s degree in related field; master’s degree strongly preferred. At least three to five years of related experience and/or training.

Qualifications

Bachelor’s degree in related field; master’s degree strongly preferred. At least three to five years of related experience and/or training.

Certificates/Credentials/Licenses

Bachelor’s degree or equivalent
• Excellent organizational skills and attention to detail
• Excellent time management skills
• Strong writing skills
• Ability to multi-task and work independently in a team environment

Computer Skills

Proficient computer skills, ability to use MS Office Suite
Knowledge of Microsoft Office, including Excel, PowerPoint, and Publisher
• Demonstrated experience developing marketing and communications materials using Constant Contacts, MailChimp, Eventbrite and/or similar programs.
• Familiarity with Asana, Trello, or other project management programs
• Knowledge and proficiency with social media (Facebook, LinkedIn, Twitter, Instagram)
• Basic web development skills
using MS Office Suite

Supervisory ResponsibilitiesNoRequired operation of university owned vehiclesNoDoes this position require direct animal or patient contact? NoPhysical DemandsNoneWorking ConditionsIrregular HoursOpen Date08/12/2019Close DateSpecial Instructions to ApplicantsQuick Link for Postinghttp://www.careers.luc.edu/postings/11915Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you possess a minimum of a Bachelor's degree in a related field?
   • Yes
   • No
2. * Do you have a Master's Degree?
   • Yes
   • No
3. * Do you possess a minimum of three years of related experience and/or training?
   • Yes
   • No
4. * Why do you want to work for Loyola University Chicago?

   (Open Ended Question)

5. * How did you hear about this employment opportunity?
   • LUC Careers Public Posting
   • LUC Internal Posting
   • Personal Referral
   • Indeed
   • Agency Referral
   • Other

Applicant DocumentsRequired Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents