Librarian Assoc. Professor

Job description

Job location: Coral Gables, FL

Employment Type: Full-time
Posted data: 2020-09-29
Req: R100034281
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Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

Head of Access Services

University of Miami Libraries
Coral Gables, Florida


Under the direction of the Associate Dean for Access & Discovery Services, the Head of Access Services provides leadership, management, and coordination for all aspects of the Access Services Department, consisting of Course Reserves, Interlibrary Loan/Document and Delivery Services, Circulation Services, and Stacks Management in Richter Library and Weeks Music Library, and collection space utilization in Off-Site Storage. This position also creates and implements a vision for library-wide Access Services in consultation with the subject-specialty libraries, including Architecture, Business, Marine and Atmospheric Sciences, and Medical. This position has a key role in developing, evaluating, and implementing innovative, user-focused services for delivering academic information resources to the University community and fostering an environment of responsive and welcoming customer service. Access Services develops and implements access policies and trains front-line staff and student employees. Additionally, this position serves as a copyright resource. Access Services is a key library partner in the Learning Commons, a strategic initiative to improve student learning at the University by offering coordinated, co-located academic support services. In this role, they serve as a standing member of the Libraries Leadership Team, Public Services Council, Alma Fulfillment Group, and Emergency Response Team. As appropriate, the incumbent will engage with other library and campus colleagues on evolving projects and services like the Libraries master planning, Richter Library’s first floor renovations, seat booking reservation system.



  • Administers all aspects of Access Services: Circulation, Interlibrary Loan/Document Delivery Services, Course Reserves, and Stacks Management in Richter Library and Weeks Music Library. Helps to administer Off-Site Storage operations;
  • Oversees Access Services operations, including hiring, training, supervision, and evaluation of department staff and a significant number of student assistants;
  • Coordinates cross-functional activities among the individual units within Access Services;
  • Advises on Access Services in other subject-specialty libraries, including Architecture, Business, Marine and Atmospheric Sciences, and Medical.
  • Fosters a work environment that supports staff development, and ensures quality, efficiency, and responsiveness of user service surrounding circulation, course reserves, study space, visitor access, and resource sharing;
  • In collaboration with relevant stakeholders, develops, coordinates, and communicates access and circulation policies to patrons and library staff; handles complex patron situations with tact, discretion, and equity;
  • Manages the workflow and timely delivery of print materials from off-site storage to campus libraries and specific users;
  • Responsible for the integrity of the patron database, maintaining circulation parameters of the online system, and providing support/troubleshooting for the circulation module of the library services platform in coordination with the Alma Administrators and Alma Fulfillment Group;


  • Manages departmental budget and oversees billing and collection of fines for library materials;
  • Maintains, analyzes, and reports statistics on space utilization, usage of library materials, and Access Desk transactions;
  • Develops and enhances new/existing user services in areas such as course reserves, document delivery, and electronic reserves;
  • Serves as the Libraries’ resource person for copyright compliance for interlibrary loan and course reserves;
  • Works closely with the Research and Assessment Librarian and identifies user needs and gaps in service effectiveness through qualitative and quantitative assessment;
  • Monitors collection capacity in library facilities and works with Associate Deans to identify appropriate strategies for collection transfer, storage, and/or de-selection;
  • Serves as liaison to the Learning Commons, Metadata & Discovery Services, and other library departments in support of the projects, services, and physical space renovation planning;

Collaboration & Communication

  • Communicates frequently and effectively with all University staff, faculty, and administrators in a timely manner regarding procedures, policies, and other necessary information;
  • Maintains a helpful and supportive customer service behavior with all library customers internal and external;
  • Serves as a standing member of the Libraries’ Emergency Response team; serves as a standing member of the Departmental Representatives Group, Public Services Council, and Alma Fulfillment Group; participates in Library and University organizations, committees, task forces, and teams as appropriate;
  • Networks, collaborates and actively participates in local, regional, national, or international organizations regarding issues in access services, resource sharing and document delivery, and academic librarianship;
  • Represents and promotes the University of Miami Libraries in local, state-wide, regional, national, or international organizations as appropriate.
  • In pursuit of the Libraries’ and University’s strategic objectives, models the University’s “DIRECCT” values (diversity, integrity, responsibility, excellence, compassion, creativity, and teamwork).


The Head of Access Services reports to the Associate Dean for Access and Discovery Services. Direct reports are the Circulation Manager, Interlibrary Loan & Course Reserves Manager, and the Off-Site Storage/Collections Manager.


Works on a daily basis with library faculty, teaching faculty, staff, student employees, students, alumni, community patrons, and other campus units. Exercises authority, recommends and participates in decisions and actions at the organizational level.

QUALIFICATIONS (Education, Experience, Skills, Training, etc.)


  • Master's degree in library science from an ALA-accredited program or equivalent.
  • Three years or more professional experience of increasingly responsible professional experience in an academic research library.
  • Significant successful staff supervisory experience in a busy, team-oriented setting.
  • Experience with customer service training and promoting services to user communities.
  • Demonstrated success in project management, including ability to manage multiple priorities and solve problems within timelines.
  • Demonstrated initiative and service commitment to library users.
  • Commitment to fostering an environment of equity, inclusion, and diversity.
  • Evidence of ability to communicate effectively, judiciously, and tactfully, both orally and in writing with faculty, students, and University/Library staff.
  • Ability to maintain effective working relationships with colleagues, faculty, and staff in a complex and rapidly changing environment.
  • Evidence of continued professional development, involvement, and contribution.


  • Experience with circulation, reserves, and/or interlibrary loan.
  • Experience with assessment of user services and data analysis tools.
  • Record of promoting equity, inclusion, and awareness of diversity by including individuals of diverse identities and perspectives.
  • Knowledge of trends in the field, and familiarity with current practices for copyright compliance and fair use.

THE UNIVERSITY: The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common mission of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making the University a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 16,000 faculty and staff from all over the world.

THE LIBRARY: The University of Miami Libraries (UML) rank among the top 50 research libraries in North America with a collection of over 4 million volumes and 123,652 current serial subscriptions. UML comprises six libraries across the University’s three campuses. UML locations on the Coral Gables campus include: the Otto G. Richter Library (the central, interdisciplinary library); the Paul Buisson Architecture Library; the Judi Prokop Newman Business Information Resource Center; and the Marta and Austin Weeks Music Library. The downtown Miami campus hosts the Louis Calder Memorial Library. The Virginia Key campus hosts the Rosenstiel Marine and Atmospheric Science Library. Libraries at the School of Law and the Department of Ophthalmology in the Medical School are administered independently. The University of Miami Libraries provide support and services for 11,307 undergraduates, 6,504 graduate students, and 16,846 full and part time faculty and staff. UML employs 103 professionals (including 70 librarian faculty), 78 support staff and 90 student employees. UML is a member of and contributor to the Association of Research Libraries, Association of Southeast Research Libraries, Association of Academic Health Science Libraries, Council on Library and Information Resources, OCLC Research Library Partners, International Federation of Library Associations, Center for Research Libraries, International Association of University Libraries, Library Publishing Coalition, Digital Library Federation, Hathi Trust, Academic Preservation Trust, Consortium of Southern Biomedical Libraries, Florida Collaboration of Academic Libraries of Medicine and Southeast Florida Library and Information Network. UML licenses electronic resources through the Northeast Research Libraries and Lyrasis consortia. UML is a member of the Rosemont Shared Print Alliance, Scholars Trust and Florida Academic Repository (FLARE).

THE DEPARTMENT: The Access Services Department is responsible for the operation of the main circulation desk for Richter Library and Weeks Music Library, interlibrary loan service, course reserves, management of the physical material stacks, and oversight of the off-site storage facility. The department is comprised of three exempt managers, three non-exempt supervisors, ten staff, and a significant number of student assistants. Access Services is part of the Access & Discovery Division (Access Services and Metadata & Discovery Services). The Access Services workspaces are located on the first floor of Richter Library in Coral Gables, first floor of the Weeks Music Library in Coral Gables, and in a warehouse in Miami Lakes.

Salary and Benefits:

Compensation will be competitive and will be commensurate with the experience and qualifications of the person selected. This is a non-tenure track faculty appointment at the Assistant Librarian Professor or Associate Librarian Professor rank. The University of Miami offers a comprehensive benefits package including: 403b retirement plan; medical, dental, and vision benefits; life, disability, and long-term care insurance available; tuition remission; thirteen paid holidays; and twenty-two days annual vacation. Additional employment benefits available include credit union; Employee Assistance Program; bookstore and sporting event discounts; and optional fee-based membership in a state-of-the-art wellness center. Moving allowance is available. No state or local income taxes.


Review of applications will begin immediately and continue until the position is filled. The Libraries will be flexible during this time and will conduct most or all of this search remotely. The start date for this position is no earlier than March 1st, 2021. Applications should be submitted here and must include a letter of interest, curriculum vitae and the names of three references. Materials should be combined in one .pdf file and uploaded when prompted for one’s Resume/CV (5MB max).

The University of Miami is an Equal Opportunity Affirmative Action Employer. The University has a strong commitment to diversity and encourages applications from candidates of diverse cultural backgrounds.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

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Pay Grade:





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Job No:
Posted: 8/13/2019
Application Due: 5/15/2021
Work Type: Full Time