Academic Services Program Manager

Job description

Description*Applications are accepted electronically ONLY at* Universityof Colorado l Anschutz Medical Campus

Schoolof Medicine, Dean’s Office, Maintenance of Certification (MOC) PortfolioApproval Program

AcademicServices Program Manager (Part-Time, 50%)

Position#708448 – Requisition 16999

 The University ofColorado Denver l Anschutz Medical Campus seeks individuals with demonstratedcommitment to creating an inclusive learning and working environment.  We value the ability to engage effectivelywith students, faculty and staff of diverse backgrounds.

 TheMaintenance of Certification (MOC) Portfolio Approval Program has an openingfor a part-time (0.50 FTE), University Staff (unclassified) Academic ServicesProgram Manager  position.

 TheUniversity of Colorado Anschutz Medical Campus ranks among the top institutionsnationally in clinical care, education and research. Its 230-acre campus,designed to enhance collaboration and interprofessional education, hosts theCollege of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, andPublic Health; the Graduate School; a Health Sciences Library; and twohospitals. Strategically located contiguous to the campus are a biosciencesresearch park and the soon-to-be-completed Veterans Hospital. CU Anschutzoffers two undergraduate degrees, 35 graduate degrees, and fivefirst-professional programs. More than 4,000 students learn alongside facultymembers who also make meaningful medical discoveries and provide expertclinical care through 1.5 million patient-visits annually. A hub for researchand innovation, CU Anschutz receives over $400 million in research awards eachyear and has filed 1,300 patent applications and formed 53 new companies since2002. Read CUAnschutz Quick Facts here.

Nature of Work:

The School of Medicine (SOM)will be participating in the Maintenance of Certification Portfolio ApprovalProgram (MOC PAP) to support its faculty physicians’ involvement in maintenanceof certification programs across multiple American Board of Medical Specialties(ABMS) specialties.  The MOC PAP is aportfolio sponsor organization that develops and oversees the execution ofmultiple quality improvement (QI) efforts designed to improve health care whilemeeting the standards and guidelines for MOC Part IV credit.  Portfolio sponsorship is granted by theMulti-Specialty Portfolio Program (MSPP) within ABMS.

 This part-time (0.50 FTE)position is responsible for the supervision, coordination, operationalrepresentation, financial management, promotion and expansion of the SOM’s MOCPAP.  This position is also responsiblefor the supervision and/or maintenance, coordination, financial management andpromotion of the Dean’s Small Grants Program for UCH and CHCO.  This position requires the coordinator to understand and navigate thecomplexities of an academic medical center, including the University ofColorado, Children’s Hospital Colorado (CHCO), and University of ColoradoHospital (UCH), Denver Health Medical Center (DHMC) and Veteran Affair’sMedical Center (VAMC).

 Examples of Work Performed: MOCPAPProgram Management:

  • In collaboration with the Physician Leads and per policy dictated by the ABMS, the individual will monitor priorities and direction of the MOC PAP, aligning the overall MOC PAP with other institutional initiatives. 
  • The individual will represent MOC PAP in interaction with related internal and external units such as the IHQSE, OPPE, quality departments at UCH and CHCO, quality leaders at CHCO, UCH, DHMC, VAMC and the NOC sites.  Work with clinical volunteer faculty to facilitate use of the MOC PAP.
  • Respond to notifications regarding changes in the MSPP requirements and coordinate their implementation as well as complete annual progress reports. 
  • Apply for designation of AMA PRA Category 1 Credit for MOC as needed.
  • Provide annual reports, budget proposals, program activity and other related information to the MOC PAP oversight committee.  Manage budgets and program expenses. 
  • Work with the SOM departments and Office of Community Based Medical Education (OCBME) to promote of MOC PAP to full-time faculty and clinical volunteer faculty.  Utilize university mediums to communicate important changes and/or deadlines for the MOC PAP. 
  • Designationsof Credit for MOC Activities:

  • Provide guidance and direction to faculty on navigating the application process.  Educate faculty and staff regarding MOC IV requirements of the MOC PAP and their specific ABMS specialty board.  Work with faculty to develop, implement and complete QI activities.  Provide consultations with faculty on identifying a problem in quality, the development of QI methodologies, plans for sustainability, and general advice on the completion of a successful QI project. 
  • Direct applicants to online materials that pertain to MOC PAP and/or QI methodologies.  Prepare and disseminate print materials as needed.  Maintain files for all MOC PAP activities, including project specific information and individual participant information for reporting purposes.  Prepare credit certificates for participants.
  • In collaboration with the Quality Project Review Board (QPRB), manage, review, preliminarily and formally approve applications to designate MOC IV credit. 
  • Coordinate, schedule, and maintain records for each QPRB meeting including projects reviewed, outcomes, and requested follow-up and meeting minutes. 
  • Work directly with the MSPP to report the completion of QI efforts and physician completion reports via the MOCAM online system. 
  • SmallGrants Program:

  • Maintain the functionality for the small grants program (offered by the SOM in collaboration with UCH and CHCO), to improve patient safety and quality of care.  This program receives applications from faculty for grant funding one-two times a year. 
  • Coordinate the promotion and receipt of the requests for proposals, letter of intent and subsequent grant proposal review by the institutional review teams, and award notification to project leaders and SOM system. 
  • Maintain program policies and procedures for the application process, the review process, the disbursement of funds, the utilization of funds and the reconciliation of grant accounts once the award period is complete. 
  • Coordinate, schedule, and maintain records for each small grants program review meetings including projects reviewed, outcomes, requested follow-up and meeting minutes. 
  • Create award speedtype accounts and track/manage the use of grant funds to ensure spending is within small grants program and university polices. 
  • Maintain a database of all applicant information, project team, speedtype account activity and project outcomes. 
  • Work with each awardee to submit their QI project for MOC Part IV credit with the MOC PAP.   
  • This description is a summary only and isdescribing the general level of work being performed, it is not intended to beall-inclusive. The duties of this position may change from time to time and/orbased on business need. We reserve the right to add or delete duties andresponsibilities at the discretion of the supervisor and/or hiring authority.

     PLEASENOTE:Candidates will be responsible for travel expenses related to the interviewprocess and any relocation expenses, if applicable

     Salary and Benefits:The hiring salary forthis part-time position has been established at $25,195 - $33,005 (0.50 FTE)and is commensurate with skills and experience. This position is not eligiblefor overtime compensation.

    Your total compensation goes beyond thenumber on your paycheck. The University of Colorado provides generous leave,health plans and retirement contributions that add to your bottom line.

      Benefits: Calculator:

    QualificationsMinimum Qualifications:
  • Bachelor’s degree in education, psychology, business, public administration, health care administration, educational technology, social science, liberal arts, communications, accounting, finance, or a directly related field from an accredited institution.
  • The position requires extensive, diverse and progressively responsible experience in QI program management, or project management skills and experience.
  • Substitution: A combination of education and relatedtechnical/paraprofessional experience may be substituted for the bachelor’sdegree on a year for year basis.

    Preferred Qualifications:
  • Experience with web editing and webpage development/maintenance.
  • Experience working in a large health care system such as an academic medical center. 
  • Competencies/Knowledge, Skills, and Abilities:
  • Excellentcommunication/listening skills.
  • QIprogram management skills and experience.
  • Abilityto acquire knowledge of ABMS and MSPP standards to ensure compliance withprogram standards.
  • Effective/exemplaryverbal and written communication and interpersonal skills with a high. degreeof professionalism and competence as well as ability to work well with avariety of people including physicians, directors, and administrators.
  • Experienceas a leader in educational, financial and management processes.
  • Experiencein public speaking, leading meetings and mediating.
  • Proficiencyin creating, organizing and maintaining files and databases.
  • Proficiencyin data extraction and report generation.
  • Effectiveproblem-solving skills, including ability to analyze and evaluate data and makedecisions and recommendations.
  • Musthave exceptional organizational skills and attention to detail, strong workethic, and positive problem-solving attitude; must be results oriented with abilityto work through projects. independently; must be able to work effectively bothas part of a team and independently. Ability to work under pressure and deadlines.
  • Computerskills, including ability to work with Microsoft Office, Word, Excel, Access,Outlook, SharePoint, PowerPoint, and website construction/maintenance.
  • Knowledgeof UC policies and procedures.
  • Diversity andEquity:

    Please click here for information on disabilityaccommodations:

     The University of Colorado Denver | Anschutz MedicalCampus is committed to recruiting and supporting a diverse student body,faculty and administrative staff. The university strives to promote a cultureof inclusiveness, respect, communication and understanding. We encourageapplications from women, ethnic minorities, persons with disabilities and allveterans. The University of Colorado is committed to diversity and equality ineducation and employment.

     The University of Colorado Denver | Anschutz MedicalCampus is dedicated to ensuring a safe and secure environment for our faculty,staff, students and visitors. To assist in achieving that goal, we conductbackground investigations for all prospective employees.

    Job Category: Academic Services
    Primary Location: Aurora
    Schedule: Part-time
    Posting Date: Aug 12, 2019
    Unposting Date: Sep 11, 2019, 10:59:00 PM




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    Job No:
    Posted: 8/13/2019
    Application Due: 11/11/2019
    Work Type: