Job description


Job no: 108867-US
Work type: Staff-Full Time
Location: Madison
Categories: Academic Advising, Student Services/Support, Office & Administrative Support

Position Summary:

The Program Administrator position serves as the initial contact for the Scholars in Pharmacy Office (SIPO) and uses extensive knowledge of the programs to provide timely and reliable responses to student and stakeholder inquiries and/or appropriately direct inquiries to other staff members. This position provides administrative support for the SIPO in the School of Pharmacy. The incumbent will consistently exercise courtesy, accuracy and professionalism and maintain a welcoming atmosphere in a fast-paced Student and Academic Affairs office. The ideal candidate will be a self-starter who can function with minimal supervision.

The SIPO partners with departments in the University of Wisconsin School of Medicine and Public Health, University of Wisconsin School of Nursing, University of Wisconsin School of Business, UW Health and with alumni, professional associations and hospitals and clinics that fall within the School of Pharmacy's Mission and Vision. Working closely with PharmD Academic Advisors the SIPO helps PharmD students plan individualized learning and scholarship experiences through scholarly concentrations within the curriculum. Current offerings include non-credit bearing Paths of Distinction, credit bearing certificates, academic minors (named options), residency tracks, and dual or combined degrees.

Position Duties:List of DutiesInstitutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion



Work Type:


Work Schedule:

Monday through Friday, flexible between 7:30 a.m. and 5:00 p.m. based on the need of the School. Schedule will be determined upon hire.

Appointment Type, Duration:


Hourly rate:

Minimum $15.42
Depending on Qualifications

Instructions to Applicants:

Please click on the "Apply Now" button to start the application process.

To apply, please upload your cover letter and resume.
For your cover letter, please refer to the knowledge and skill section of the posting for required and preferred qualifications, and address the following in your cover letter:
1. Duration and type of experience providing administrative support. Include any experience working in student and academic affairs.
2. Duration and type of experience that you have had working in a healthcare and/or higher education environment.
3. Duration and type of experience that you have had working with confidential information.
4. Your knowledge of University of Wisconsin (UW) and/or other work place policies.
5. Include a description of relevant experience to this position including the duration and your level of involvement.
6. Relevant technical skills you possess working with software/ online tools such as Microsoft Excel, Word, databases and search engines, or other UW systems. Include examples of your ability to learn new software products and/or utilize new technology in your work.

$15.42 is the minimum of the range, pay will be determined based on qualifications and experience.


Jenni Regan
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

University Staff-Ongoing

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Aug 12 2019 Central Daylight Time
Applications Close:Aug 26 2019 11:55 PM Central Daylight Time




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Job No:
Posted: 8/13/2019
Application Due: 8/26/2019
Work Type: