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Project Manager, WWL Marketing and Communications

Employer
University of Massachusetts Medical School
Location
333 South St

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Administrative Jobs
Institutional & Business Affairs, Communications & Marketing, Community & Government Relations
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Overview

GENERAL SUMMARY OF POSITION:

 

Under the general direction of the Director or designee, the Project Manager of Marketing and Communications is responsible for providing marketing, communications and brand management support for Work Without Limits, an initiative of UMass Medical School’s Commonwealth Medicine division. The Project Manager of Marketing and Communications will assist Work Without Limits’ Director or designee in leading all Work Without Limits marketing and communications related activities and will lead and manage Work Without Limits’ trainings, meetings and events calendar, websites, annual conference, collateral and educational materials, social media strategy and multi-stakeholder database.  The Project Manager of Marketing and Communications is also responsible for planning and coordinating project related activities of small and medium size projects that will vary in scope including the management of resources in a matrix environment. The Project Manager of Marketing and Communications will develop and implement projects while adhering to UMMS’s Project Management guidelines and will coordinate key milestones, events and communications with Commonwealth Medicine’s marketing department.

Responsibilities

MAJOR RESPONSIBILITIES:

  • Manage and develop large projects from the ideas generation and feasibility stage to the project implementation
  • May perform initial feasibility study prior to the formalization of a project
  • Develop and maintain effective and efficient oral and written communication with the project’s sponsor and steering committee
  • Assess the necessary skill sets and competencies required and ensure that they exist within the team assigned to accomplish project objectives. Identify, recommend specific resource requirements, and/or training requirements
  • Communicate with all appropriate parties to ensure that the project’s objectives, scope, and required and expected deliverables of each project phase are understood
  • Responsible for ensuring that each team member understands their specific role on the team, and associated responsibilities
  • Lead an assembled project team in effectively addressing the client’s requirements according to the project’s schedule and approved budget.  Through project team members, responsible for developing project schedule and budget for approval.
  • Document and maintain current: project work plan, meetings, decisions, work change orders, project deliverables, progress reports, schedules, cost tracking reports, and other pertinent reports
  • Participate in the development, enhancement, and implementation of Project Management standards, policies, procedures, and metrics that include change management, controls, and reports to attain compliance
  • Facilitate communication of the project’s status, budget, costs, issues, and related information to the project’s team leaders, project sponsor, steering committee, affected business unit(s), and team members as appropriate
  • Support the department in audit reviews of completed projects, to review whether project met expectations and to identify potential areas for improvement.  Documents results of audit and recommendations
  • Ensure that common solutions are found and implemented for common problems across all projects
  • Assist the project’s sponsor in refining the project scope and objectives, including any constraints
  • Manage special projects, project and/or vendor evaluations, feasibility studies and other activities related to business development within defined time lines as assigned
  • Manage project staff
  • Assemble appropriate staff to project teams to support project goals
  • Keep abreast of current and developing trends and health care administration in order to guide and advise clients regarding their information needs
  • Assist the Director in the development of contracts
  • Provide support to the department in the development of strategic planning
  • Participate in the Continuous Quality Improvement program
  • Performs other job related duties as assigned
Qualifications

REQUIRED QUALIFICATIONS:

 

  • Bachelor’s degree in management, Health Care, Business Administration, or equivalent experience
  • 5 years of demonstrated experience in project management
  • Strong written and verbal communication skills to interact effectively with staff, clients, and vendor staff
  • Ability to lead and direct a matrix project team, as well as the ability to lead and direct effective meetings and work sessions
  • Strong computer skills, including word processing, spreadsheet, and PowerPoint.
  • Ability to travel to off-site locations.

PREFERRED QUALIFICATIONS:

  • Bachelor’s degree and 5 years demonstrated experience in Marketing & Communications
  • Demonstrated graphic design skills and experience with InDesign or similar software
  • Proficiency with Salesforce or similar client relations management system
  • Proficiency with Pardot or similar email and social media marketing automation and contact list management system
  • Proficiency with Wordpress or similar website content management system
  • Proficiency with Zoom or similar video webinar software
  • Previous experience planning and coordinating business meetings, events and/or conferences

Organization

Realize Your Opportunities – A Career at UMASS Medical School

Inside Workings at UMASS Medical School

The University of Massachusetts Medical School (UMMS), the Commonwealth's only public medical school, is proud of our role in serving the people of Massachusetts. Although, its the inside workings of UMMS that makes the difference.

Mission and Culture

  • We’re serious about our mission and about our people. 
  • Real World Impact - Our people get excited about our mission of real-world impact in health sciences education, research and public service.
  • International Prominence and New Opportunities - As this institution has grown to national – and international – prominence, we’ve found new opportunities to train tomorrow’s physicians, nurses and scientists,  discover causes of and cures for disease and help improve the quality of health care.
  • Deep Commitment - With our clinical partner, UMass Memorial Health Care, and our other teaching affiliates, we share a deep commitment to national distinction in patient care.
  • Valued Partnerships – UMMS partners with Commonwealth Medicine, the health care consulting arm of UMMS. Also, UMMS partners with MassBiologics in scientific collaborations, technology management and creating partnerships for the development of products for the benefit of patients.  These valued partnerships help us to provide services and programs to help meet our needs at UMMS and the public.
  • Proud Contributors - People at UMMS enjoy the feeling of going to work every day knowing what they do is truly important and worthwhile.
  • Complementary and Inseparable - These varied parts of our mission and culture are complementary and inseparable.                 

Careers

UMMS, the state’s first and only public academic health sciences center, educates physicians, scientists and advanced practice nurses to heal, discover, teach and care, with compassion.  UMMS is a world-class institution with opportunities to match. 

Competitive Compensation – UMMS offers salaries that are competitive with Worcester-area employers. When combined with our generous benefits, perks, and paid time off, many job seekers are surprised to find a total rewards package that matches or exceeds their current situation.

Targeted Hiring Process – At UMMS, there are actually multiple hiring processes for different segments of our workforce.  In nearly all cases, UMMS hiring process is decentralized, with qualified candidates screened and referred to an academic officer or manager with hiring authority.

24/7 Access to Employment Opportunities – iCIMS is our online job search and application system.  iCIMS is available 24/7 to provide you with a convenient and up-to-date view of the available employment opportunities across our campuses. Updates are made daily and include all faculty and non-faculty position listings from every school and department within the UMMS. When you identify a position you are interested in and qualified for, apply online. New opportunities become available frequently so it pays to check back often!

Benefits

With outstanding benefits, competitive pay, extensive learning opportunities, and a stimulating and attractive work environment, UMMS may be exactly the employer you’ve been looking for.

• Superior Benefits - UMMS offers a wide range of benefits and perks that invite comparison with the best employers in the Worcester area – and with academic institutions anywhere. UMMS provides superior medical and dental coverage for you and your family, fully funded retirement plans, generous time off, a Tuition Assistance Plan – and much more.

• People Centered - UMMS is an employer, but it is also a community. Its comprehensive medical and dental benefits, retirement plans, and even paid holidays reflect an institution built around people, with a deep respect for their differences and needs.

• Commitment to Healthy Living - UMMS provides resources to help you balance work and life and encourages healthy living through great programs and discounts for fitness, physical activity, weight management, nutritional counseling and general wellness available through our health insurance plans.

• Breadth of Offerings - Above all, the breadth of UMMS offerings set the School apart and makes it an environment favored by all sorts of smart, career-savvy people.

Apply for a Job

As an equal opportunity and affirmative action employer, UMMS recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds.

Online - To view all job opportunities and apply online, visit www.umassmed.edu/hr and click on the “Careers” tab.

Start Now and Realize Your Opportunities!

A History of Making Vital Improvements - UMASS Medical School Milestones

1962: Legislation establishes University of Massachusetts Medical School
1970: First medical students begin classes in Shaw Building
1974: First class graduates 16 MDs
1979: PhD program begins
1986: Graduate School of Nursing opens
1986: PhD program becomes Graduate School of Biomedical Sciences
1994: Graduate School of Nursing initiates PhD program
1998: UMass Clinical System and Memorial Health Care merge to form UMass Memorial Health Care
2001: Lazare Research Building opens
2002: Campus Modernization begins on the University Campus
2004: Graduate Entry Pathway Program established at the Graduate School of Nursing
2005: PhD Program in Clinical & Population Health Research established at the Graduate School of Biomedical Sciences
2005: Massachusetts Biologic Laboratories opens new manufacturing and filling facility in Mattapan
2006: Craig Mello, PhD, Blais University Chair in Molecular Medicine and Howard Hughes Medical Institute Investigator, is awarded the Medical School's first Nobel Prize. Dr. Mello shared the 2006 Nobel Prize in Physiology or Medicine with Andrew Fire, PhD, of Stanford University, for their discoveries related to RNA interference.
2007: Michael F. Collins, MD, is named chancellor and Terence R. Flotte, MD, is named dean of the School of Medicine.  
2009: Groundbreaking for the Albert Sherman Center, a 500,000-square-foot research and education facility slated for completion in 2012.
2010: Ambulatory Care Center opens
2012: The Albert Sherman Center, a 500,000-square-foot research and education facility, completed and opens

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