Program Director, Adult Education Program

Job description

Definition

Summary
Plans, organizes, directs, and coordinates adult education, noncredit, and related programs that meet program requirements. Establishes program goals along with curriculum and programs to serve targeted adult learner populations by working with a consortium of regional providers of adult education services.

Distinguishing Career Features
The Program Director - Adult Education Program (AEP) is a mid-management position having reporting relationship to the college Vice Presidents of Instruction and, at the District level, to the Vice Chancellor of Educational Services and Technology. The Director will be accountable for developing, sustaining, and expanding Adult Education and noncredit programs including, but not limited to, career technical education, apprenticeship, high school diploma and GED, English language learning, citizenship, adult with disabilities, and older adults.

Essential Duties and Responsibilities

  1. Works with and participates in the development of plans for the Coast Adult Education Consortium members to implement a comprehensive program by integrating member programs and services and facilitating transitions into postsecondary education and to the workforce. Recommends strategies and goals, and develops and implements annual plans for the AEP. Ensures consistency of plans with the AEP requirements and other College and District plans and monitors implementation to ensure the evaluation of their effectiveness. Works with, assists and coordinates with the other Adult Education Program Directors and district office staff in terms of program activities and reports. Provides leadership for continuous planning and implementation for expanding programs and services consistent with the AEP objectives. Regularly attends the meetings of the Coast Adult Education Consortium.
  2. Establishes standards of service delivery, specific goals, and performance measures. Supervises, advises, trains, motivates, and assists program employees to accomplish established goals in order to provide and improve all aspects of the program for the community consistent with approved plans and provide high quality of service.
  3. Provides leadership for the development and implementation of career preparation and college readiness (enhanced) noncredit courses and certificates consistent with the AEP defined program areas. Directs and oversees adult education noncredit instructional programs.
  4. Develops class schedules and site selection to maximize student access. In collaboration with other administrators, assigns personnel, monitors enrollment and class size, and determines continuation or cancellation of classes based on enrollment and cost considerations. Recommends course offerings based on community needs, funds, instructor availability and consistent with AEP objectives.
  5. Organizes, attends, or chairs a variety of administrative and staff meetings, as required. Serves on college and District committees and special projects, as assigned. Works cooperatively and provides leadership as a member of administrative leadership team, consistent with the mission and functions of the college and District. Coordinates programs and services, as appropriate, with other District and college personnel.
  6. Supports and coordinates activities and projects between faculty and representatives of local adult education schools, continuation schools, regional occupational programs, and the local community for AEP defined programs.
  7. Develops marketing strategies and methods to promote the Coast Adult Education Consortium programs and services, including, but not limited to, presentations at businesses, schools, and agencies within the community.
  8. Oversees a marketing plan for adult education programs, develops marketing strategies and methods to promote courses and programs. Oversees and collaborates with advertising and marketing services to conduct needs assessments, enhance visibility of programs, and recruit students. Develops, facilitates, and attends applicable events and activities.
  9. Maintains current knowledge of instructional theories and new technologies pertinent to assigned projects; learns and applies emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner. Maintains up-to-date knowledge and skills related to pertinent legislation, emerging trends in adult education, and the duties and responsibilities of the position.
  10. Develops and monitors budgets and maximizes financial resources. Supervises the administration of projects funded by AEP and other contracts, agreements, and grants.
  11. Directs the preparation and maintenance of detailed and comprehensive records, reports and files related to the consortium personnel, facilities and activities; ensures the collection, recording and reporting of required enrollment and performance data. Collaborates with Research and Institutional Effectiveness to plan, collect, and assess data to support college program review and state reporting requirements. Works with college and District personnel to prepare and submit timely and accurate reports to meet state and federal requirements.
  12. Performs other related duties as assigned that support the objectives of the position.
Qualifications and Physical Demands

MINIMUM QUALIFICATIONS

Knowledge and Skills:
The position requires knowledge of Adult Education including the theories, concepts, and prevailing practice in delivering adult education. Requires in-depth knowledge of the dynamics of a culturally and economically diverse community, its education and retraining needs. Requires knowledge of budget preparation, managing, and reporting. Requires knowledge of grant writing and grant administration. Requires knowledge and understanding of the philosophy and objectives of the community college. Requires proficiency with computer skills including, but not limited to, word processing, spreadsheets, email, and databases. Requires knowledge of advertising and marketing methods and techniques. Requires knowledge of designing, developing, and implementing effective, integrated programs and services. Requires knowledge of personnel management, supervision, and evaluation. Requires well-developed oral and written language skills to prepare reports and professional correspondence. Requires well-developed human relations skills to conduct performance reviews, deliver presentations, and convey technical information to a variety of audiences.

Abilities:
Requires the ability to plan, organize, and supervise programs and operations of the Adult Education Program.Requires the ability to effectively manage resources. Requires the ability to prepare, manage, and report budgets, including grant reporting compliance. Requires the ability to learn, interpret, and apply State Education Code, Government Code, Title 5, and other federal and state regulations as related to the responsibilities of the position. Requires the ability to lead and direct the work of others to create a team atmosphere. Requires the ability to liaison and work closely with all relevant segments of the community, program staff, and administration in respect to promoting, furthering, continuing, and maintaining the program. Requires the ability to exhibit tact, courtesy, and patience in those relationships. Requires the ability to communicate effectively, both orally and in writing, while giving presentations, instructions, and explanations to individuals, and small or large groups notably when connecting to improve the skills of the community. Requires understanding of, sensitivity, and commitment to meeting the needs of the individuals from diverse academic, socioeconomic, cultural, disability and ethnic backgrounds. Requires the ability to work cooperatively and productively with internal and external constituencies. Requires the ability to advocate for collegiality, staff cohesiveness and the other core values of the institution.

Education and Experience:
This position typically requires a Master's degree and one year of formal training, internship, or leadership experience reasonably related to the administrator's administrative assignment.

Desirable Qualifications:

  • Two years of experience managing grant or categorically funded programs
  • Three years of management experience
  • Bilingual (Spanish or Vietnamese)
  • Assist with campus enrollment efforts
  • May have variable hours to support recruitment events

Licenses and Certificates:
May require a valid driver license.

Physical Abilities:
The position requires the ability to sit at a desk for extended periods of time and move about to multiple locations to accomplish work.Requires manual and finger dexterity to use a personal computer keyboard at speed, pointing device, projection equipment, and other common office equipment. Requires sufficient visual acuity to read, recognize printed materials, and view a computer screen. Requires speech and hearing ability to project voice to small and large audiences, carry on telephone conversations, and hear and grasp verbal communications and equipment prompts. Requires the ability to work during off-hours.

Working Conditions
Work is performed indoors where minimal safety considerations exist.Conditions of Employment

This position is categorically funded through the Adult Education Program and subject to availability of funds. This position will be based at Golden West College. This position is full time, 12 month per year Educational Administrator position. The normal hours of work will be Monday through Friday, scheduled between the hours of 8:00 a.m. to 5:00 p.m. based on the needs of the department. The effective date of employment will be arranged with the supervisor.

  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

  • PAY PHILOSOPHY: Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.

    Additional Information

    ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism ((BP 7310) (Download PDF reader) (Download PDF reader) (Download PDF reader)(Download PDF reader)) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

    APPLICATION REQUIREMENTS:
    To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:

  • A complete Classified/Management Employment Application.
  • A current resume (attached as a separate document - PDF recommended).
  • A cover letter highlighting your qualifications for the desired position (attached as a separate document - PDF recommended).
  • Answers to all Supplemental Questions (please provide clear, thorough responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not put "see resume," N/A, copy and paste your resume, or leave blank).

  • Submission of all required application information and materials is the responsibility of the applicant.

    APPLICATION PROCEDURES:
    Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

    Information for TDD users is available by calling (714) 438-4755.

    All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

    To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

    Disability Accommodations:
    If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

    SELECTION PROCEDURES:

  • All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  • Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is highly recommended that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
  • If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.
  • The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, career technical education, community services, and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs. Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

    CAMPUS CRIME AND SAFETY AWARENESS:
    Information regarding campus crime and safety awareness can be found at:
    GWC: http://www.goldenwestcollege.edu/wp-content/uploads/2018/09/2018-Annual-Security-Report.pdf
    Paper copies are available in the District Office of Human Resources, upon request.

    Coast Community College District is an Equal Opportunity Employer

    The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

     

     

     

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    Job No:
    Posted: 8/11/2019
    Application Due: 9/10/2019
    Work Type:
    Salary: