Assistant Director of Alumni Relations
- Employer
- University of the Pacific
- Location
- Stockton
View more
- Administrative Jobs
- Institutional & Business Affairs, Alumni Relations & Development
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Work is frequently performed during standard business hours of 8AM – 5PM, M-F, and will also require extended hours for evening meetings on a weekly basis, as well as extended work weeks with weekend work for at least 7 weekends per year. Light travel is expected.
Position End DateOpen Date08/09/2019Close DateOpen Until FilledYesSpecial Instructions to ApplicantsFor first consideration please apply before August 16, 2019.
Position Summary Information Primary PurposeThe Assistant Director of Alumni Relations will be dedicated to strategically building and strengthening alumni communities. They will report to the Director of Alumni Relations and work closely with alumni volunteers, faculty, students, and other University colleagues to develop, implement, and evaluate activities, programs, services, and communications that reach, serve, and engage alumni. They will also manage all/part of alumni programs and initiatives, participate in strategic planning, and serve as a representative of the organization.
Essential Functions1.Lead overall long-term planning and evaluation for reunion engagement, development, and growth, including:
• develop plans to build a pipeline of diverse alumni volunteer leaders.
• cultivate new markets.
• refresh program strategies.
• enhance engagement of alumni volunteers.
2.Oversee budgeting, forecasting, and cost negotiation for reunion events and student engagement programs.
3.Develop and manage online communication strategies that engage class year and affinity reunions, as well as students.
4.Designs and implements alumni leader training and recruiting, direct the strategy for identification, engagement, resource management, recognition, and succession planning.
5.Negotiate high level contracts with vendors and evaluates the quality of delivered products and services to identify potential enhancements or changes needed.
6.Leads and manages teams, projects and/or programs that may affect a wide audience which may include:
• reunion plans and related multi-year calendars,
• volunteer committees,
• strategic outreach materials and messaging,
• events and,
• meetings.
7.Create content in support of program goals, including writing and/or editing content for emails, e-newsletters, the Pacific Review Magazine, and social media.
8.Co-lead reunion giving efforts with the Office of Annual Giving, including identification, cultivation and stewardship of alumni donors.
9.Serve as a resource for alumni leaders and volunteers in their efforts to organize events and strengthen their communities.
10.Build and maintain relationships with campus partners, maintaining a high level of communication and service.
11.Leads strategic planning and implementation of, student and alumni events.
12.Remain competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses.
13.Performs other duties as assigned or requested.
Minimum QualificationsEducation/Experience/Certifications:
• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of two (2) years experience working with volunteers.
• Proficiency with MS Office Suite.
• Experience writing, editing, and developing promotional materials.
Skills/Knowledge and Expertise:
• Excellent communication skills (verbal, written and presentation) and the ability to represent the university professionally both internally and externally.
• Advanced knowledge and demonstrated experience with volunteer development, management and oversight.
• Keen sense of program development and alumni community needs.
• Strong interpersonal, team, and leadership skills; tact and flexibility in working with diverse populations.
• Ability to employ diplomacy with a high regard for building and maintaining important internal and external relationships is key.
• Ability to juggle competing priorities, interruptions, and inquiries with a high level of professionalism and tolerance for ambiguity.
• Proven decision-making skills and the ability to understand and solve complex questions.
• Exceptional organizational skills, good follow-through and time management skills; must have exceptional attention to detail, as well as to the bigger picture and objective of an event.
• Computer proficiency and the ability to learn new systems. Experience with Banner database, iModules, HTML, Adobe, and social media tools a plus.
• Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is frequently performed in typical office environment, including extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Some work remotely/at event sites may require the use of laptops or mobile devices. Occasional bending, kneeling and reaching. This position organizes events and frequently transports boxes of promotional materials and media equipment. May lift up to 40 lbs.
Work Environment/Work Week/Travel
Work is frequently performed during standard business hours of 8AM – 5PM, M-F, and will also require extended hours for evening meetings on a weekly basis, as well as extended work weeks with weekend work for at least 7 weekends per year. Light travel is expected.
Valid driver’s license and personal transportation is required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.
Hiring RangeCommensurate with experience, exemptBackground Check StatementApplicants who are selected as final possible candidates must pass a criminal background check.
AA/EEO Policy StatementUniversity of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.
Posting Specific QuestionsRequired fields are indicated with an asterisk (*).
- * Do you have a bachelor’s degree or equivalent combination of education and experience?
- Yes
- No
- * Do you have a minimum of two (2) years experience working with volunteers?
- Yes
- No
- * Are you proficient with MS Office Suite?
- Yes
- No
- * Do you have experience writing, editing, and developing promotional materials?
- Yes
- No
- * Please describe your experience writing, editing and developing promotional materials.
(Open Ended Question)
- * How did you first learn about this employment opportunity?
- University of the Pacific Website
- Asianlife.com
- Blackperspective.com
- CentralValleyJobs.com
- Craigslist
- Dice.com
- Higheredjobs.com
- Hispanic-Jobs.com
- Indeed.com
- Insidehighered.com
- Lgbtconnect.com
- Metrochamber.org
- Monster.com
- Thelaa.org
- SimplyHired.com
- Workplacediversity.com
- Association of American Colleges and Universities (AAC&U)
- Chronicle of HIgher Education
- Diverse Issues in Higher Education
- EDUCAUSE
- Higher Education Recruitment Consortium (HERC)
- Higher Education Recruitment Consortium - Northern California (NorCal HERC)
- Modesto Bee
- Pacific Employee
- Personal Referral
- Professional or Association Listserv
- Publication or website from a professional organization
- Sacramento Bee
- San Francisco Chronicle
- Stockton Record
- Agency Referral
- Other Online Job Board
- Resume
- Cover Letter/Letter of Application
- Other Document
Organization
Since its founding in 1851 as California’s first chartered university, University of the Pacific has been transforming the lives of students, enhancing the vitality of its surrounding communities and bringing a pioneering spirit to how we educate and serve.
Pacific is recognized for high-quality academic programs, dedicated faculty mentors and excellent professional preparation built on a strong liberal arts foundation. The university is consistently ranked among the top national universities by U.S. News and World Report and Princeton Review.
University of the Pacific is a dynamic three-city university with campuses in Stockton, Sacramento and San Francisco. With a presence in these three very different and uniquely California cities, Pacific enjoys a truly distinctive footprint in California and the West.
Sacramento
Pacific’s beautiful, tree-lined campus in Sacramento provides a focused learning environment with ties to the power and influence of one of the nation’s most influential capital cities. Complementing the legal studies offered at the McGeorge School of Law, new academic offerings are helping address critical issues at the intersection of law, policy, business and health.
San Francisco
Pacific’s high-tech San Francisco campus is strategically situated the heart of one of the world’s most exciting cities. It is home to one of the premier dental schools in the nation, the Arthur A. Dugoni School of Dentistry, as well as high-quality programs in health, technology, and arts and culture.
Stockton
Pacific’s Stockton campus in the heart of the California Delta country is renowned for its idyllic beauty, breadth of outstanding academic programs, vibrant and supportive campus life, and close, dedicated teaching relationships with students. Serving more than 5,000 students, the campus is home to the liberal arts College of the Pacific, a conservatory of music, and schools of business, education, engineering, international studies, and pharmacy and health sciences.
Beyond Our Gates
Pacific students, faculty, and staff are passionate about enriching their communities and serving those in need. Under faculty guidance, students provide dental care and health services and information to the underserved, legal clinics for those in need, and literacy and educational enrichment programs for local schoolchildren. Students, faculty and staff contribute tens of thousands of hours of volunteer service each year. The Center for Professional and Continuing Education offers degree completion, continuing education, workforce training and lifelong learning programs. Pacific centers and institutes work toward solutions to local and regional issues through community partnerships, education and research.
The Pacific Tigers compete in NCAA Division I athletics primarily as a member of the West Coast Conference. Fielding seven men’s teams and eleven women’s teams, the Pacific Tigers continue to add individual and team successes to an already outstanding performance record, including more than 30 conference championships and more than 60 NCAA tournament appearances.
Pacific offers more than 80 programs of study leading to undergraduate, graduate and professional degrees, as well as accelerated programs in business, education, law, engineering and the health sciences. Total enrollment at all three campuses is more than 6,000 students.
With a focus on teaching, close faculty-student interaction, academic excellence and real-world learning, Pacific prepares individuals for lifelong personal and professional success.
Learn more at Pacific.edu.
Diversity Profile
The University of the Pacific community - including students, faculty, staff, administrators, and alumni - believes that diversity and inclusion are essential to the fulfillment of our institutional mission. We value inclusiveness in learning, curricular and co-curricular programming, campus climate, recruitment, admissions, hiring and retention. We remain deeply committed to promoting and maintaining a civil community that facilitates opportunities for shared understanding and expression of individual and collective truths. Moreover, we resolve to maintain a community that is respectful of all persons despite differences in age, citizenship, disability, ethnicity, gender identity or expression, geographic origin, language, marital status, nationality, philosophical beliefs, race, religion, sexual orientation, or socioeconomic status.
The University of the Pacific community - including students, faculty, staff, administrators, and alumni - believes that diversity and inclusion are essential to the fulfillment of our institutional mission. We value inclusiveness in learning, curricular and co-curricular programming, campus climate, recruitment, admissions, hiring and retention.
We remain deeply committed to promoting and maintaining a civil community that facilitates opportunities for shared understanding and expression of individual and collective truths. Moreover, we resolve to maintain a community that is respectful of all persons despite differences in age, citizenship, disability, ethnicity, gender identity or expression, geographic origin, language, marital status, nationality, philosophical beliefs, race, religion, sexual orientation, or socioeconomic status.
We are committed to all members of the Pacific community becoming competent and ethical citizen leaders able to interact effectively and ethically in an increasingly multicultural society and global economy. This transformative process is accomplished through our distinctive integration of liberal arts and professional education promoting innovation, open discourse and dialogue, leadership development, experiential learning and self-reflection.
Multicultural Affairs is dedicated to the creation and sustainability of a culturally inclusive community across and within the boundaries of culture, sexual orientation, gender, and other social identities. In service to and in partnership with students, faculty, staff, alumni, and other friends, Multicultural Affairs offers programs, services, and sponsorships such as cultural heritage month observances, diversity leadership retreats, and intercultural trainings that meet the educational and cultural needs of all members of the Pacific community.
- Website
- http://www.pacific.edu/
- Telephone
- 209.946.2011
- Location
-
3601 Pacific Avenue
Stockton
CA
95211
US
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