Posting Details

Position Information

Job TitleOffice ManagerPosition Number334170Requisition NumberB06948Position TypeSupport Staff Non ExemptClass Code0716Time-limited throughType of AppointmentFull-TimeFaculty Position Sub-TypeLength of AppointmentInternal Recruitment?NoWorking Hours8:00am - 5:00pmDepartmentEducation & Human Services AdministrationOrganizationCOLLEGE OF EDUCATION & HUMAN SERVICES DivisionAcademic Affairs - DIVCollegeApproved Hiring Salary RangeSalary will be commensurate with experiencePay BasisAnnuallyEOD

In 2018, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the 80 HEED institutions and was also recognized as a 2018 Diversity Champion.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who complains of discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of University Regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Faculty Initiatives

The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.

General Description / Primary Purpose

This position provides administrative support to the College of Education and Human Services Dean’s Office, including the Dean, Associate Dean, Directors, and/or Coordinator. This position is responsible for performing complex administrative and budgetary duties. This position establishes and maintains effective working relationships with students, faculty, staff, and the general public, and must communicate effectively with a broad audience, verbally and in writing. This person must work independently, planning, organizing, and coordinating work assignments with minimal direction. This position must be skilled at continually improving the way business is conducted by developing improved systems, processes, and procedures. This position will also oversee and coordinate College scholarships.

Essential Duties

Job Function

Administrative support to the College of Education and Human Services Dean’s Office, including the Dean, Associate Dean, Directors, and/or Coordinator; compose correspondence and other documents on a wide variety of subjects for both internal and external audiences; recommends and implements improved systems, processes, and procedures for the College in accordance with University policies; performs complex administrative projects for management; researches and compiles background data for various reports and/or special projects as needed; maintains records and files regarding department administrative activities and projects; works directly with Budget and Personnel Coordinator to reconcile accounts, enter direct pays, requisitions, P-card transactions, etc; Assists with budget and personnel actions and tasks as needed;

Percentage Of Time45 Essential Duties

Job Function

Manages awarding process for all COEHS Scholarships; updates scholarship application each year; works with communications and development directors to advertise scholarships; maintains database for all scholarship records; works with departments to select scholarship recipients; use data entry skills to enter awards in the scholarship management system; maintains constant contact with students to ensure all documents have been received.

Percentage Of Time45 Essential Duties

Job Function

Assists with answering the telephone and provides information to inquiries received or refers to appropriate unit for action. Deals with complex queries and complaints on the telephone and in person. Transcribes minutes for College committees. Handles all other related duties as required.

Percentage Of Time10 Posting Detail Information

Marginal FunctionsRequired Qualifications

High school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Faculty Position Required QualificationsDepartmental Requirements

Preference will be given to candidates who meet the required qualifications and also have a background or experience in accounting and specifically with awarding scholarships.

Statement(s) of Understanding Definition

This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.

Required Licensure or CertificationMachines/Equipment used regularlyAnticipated Start Date09/09/2019Job Posting Date08/09/2019Application Review Date08/22/2019Application DeadlineOpen Until FilledYesPoint of Contact InformationMegan Porter 904-620-2520Hiring OfficialDiane Yendol-HoppeyLocation if not JacksonvilleSpecial Instructions

Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Megan Porter at (904) 620-2520, or megan.e.porter@unf.edu. Initial review of applications will begin on August 22, 2019.

Please upload a list of three references under “Department Specific – See Special Instructions”.

Quicklinkhttp://www.unfjobs.org/postings/11520Supplemental Questions

Required fields are indicated with an asterisk (*).

1. This position is eligible for veterans' preference under Florida law. For additional information regarding veteran's preference, please review the Florida Department of Veterans' Affairs website by copying and pasting this link into another browser window: http://floridavets.org/benefits-services/veterans-preference/ If you claim veterans' preference, you may be asked for supplemental documentation, such as a DD-214. Do you meet one or more of these criteria, and claim Veterans' Preference?
   • Yes
   • No

Documents Needed to ApplyRequired Documents

1. Resume
2. Cover Letter/Letter of Interest
3. Department Specific: See Special Instructions

Optional Documents

1. DD-214