Student Affairs Administrative Assistant

Posting Details

Position Information

Job TitleStudent Affairs Administrative AssistantPosition Number315680Requisition NumberB06953Position TypeSupport Staff Non ExemptClass Code0710Time-limited throughType of AppointmentFull-TimeFaculty Position Sub-TypeLength of AppointmentInternal Recruitment?NoWorking Hours8:00am - 5:00pm, some eveningsDepartmentStudent AffairsOrganizationStudent Affairs DivisionStudent AffairsCollegeApproved Hiring Salary Range$25,842.36 to NegotiablePay BasisAnnuallyEOD

In 2018, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the 80 HEED institutions and was also recognized as a 2018 Diversity Champion.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who complains of discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of University Regulation.


UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Faculty Initiatives

The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.

General Description / Primary Purpose

This is work performing complex administrative duties. Typically reports to an Assoc/ Assistant Vice President, or above

Essential Duties

Job Function

Reports directly to the Associate VP for Student Affairs and provides administrative support mainly to the Associate Provost and Associate VP for Student Affairs, as well as two Assistant VPs for Student Affairs.
Performs a variety of administrative and professional support related to the administrative functions within Student Affairs/ Student Success. Sets up meetings and manages calendars for AVPs.
Responsible for the arrangements and the logistics of team-wide workshops, events, and seminars. Sends out Division-wide/ team-wide announcements, as requested by the AVP.
Responsible for management and awards of the Emergency Fund Scholarships and Student Affairs Scholarships. Provides research and support for medical Withdrawal Appeals and Conduct Appeals. Tracks appeals and updates AVP regarding their status.
Responsible for planning and implementation of the annual values awards. Responsible for the coordination of A&P evaluations and contracts, as requested by the Associate Provost, Associate VP, or Asst VPs
Responsible for collecting and analyzing data in response to requests by the Board of Governors office for the Division of Student Affairs. Performs special assignments as requested by the Associate Provost and Associate Vice President.

Percentage Of Time Posting Detail Information

Marginal Functions

Serves on University-wide committees as designated by the Vice President.

Takes minutes at meetings.

Required Qualifications

High school diploma and seven years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Faculty Position Required QualificationsDepartmental Requirements

Preference shown to applicants who meet the required qualifications and also possess the following:
Experience working in professional/ administrative environment. Ability and skills to interpret rules and regulations as outlined by the BOT. Ability to work well with the diverse student population and to communicate effectively with department and university Ability to compile information and data for a variety of reports. Must have a high level of integrity and reliability and must possess conflict resolutions skills to work with parents, students and employees in sensitive and sometimes emotionally difficult situations. Excellent written and verbal communication skills are essential.

Statement(s) of Understanding Definition

Background Check: This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.

Responsible Employee: The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.

Required Licensure or CertificationMachines/Equipment used regularlyAnticipated Start Date09/23/2019Job Posting Date08/09/2019Application Review DateApplication Deadline09/01/2019Open Until FilledYesPoint of Contact InformationBrigid Fitzpatrick 904-620-2600Hiring OfficialEverett MalcolmLocation if not JacksonvilleSpecial Instructions

Applicants must complete an online application, as well as upload supplemental documents, at in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records.

If you have any questions about this position, please contact Brigid Fitzpatrick 904-620-2600, or [email protected] All applications and documents must be submitted by 9/1/2019.

Finalists invited for on-campus interviews will be asked to provide a list of 3 references.

Quicklink Questions

Required fields are indicated with an asterisk (*).

  1. This position is eligible for veterans' preference under Florida law. For additional information regarding veteran's preference, please review the Florida Department of Veterans' Affairs website by copying and pasting this link into another browser window: If you claim veterans' preference, you may be asked for supplemental documentation, such as a DD-214. Do you meet one or more of these criteria, and claim Veterans' Preference?
    • Yes
    • No
Documents Needed to ApplyRequired Documents
  1. Resume
  2. Cover Letter/Letter of Interest
Optional Documents
  1. DD-214