Administrative Coordinator, Events and Conference Services
- Employer
- Dominican University of California
- Location
- San Rafael
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Administrative Coordinator, Events and Conference Services
Dominican educates and prepares students to be ethical leaders and socially responsible global citizens who incorporate the Dominican values of study, reflection, community and service into their lives. The University is committed to diversity, sustainability and the integration of the liberal arts, the sciences and professional programs. Dominican University of California is an independent university offering the best of Liberal Arts combined with a rigorous professional education. Founded in 1890, Dominican enjoys an over century-long reputation for excellence in scholarship, research and community outreach. The University offers more than 60 academic programs that reflect the diversity and creativity of both the faculty and the students. With about 1,900 students and a student to faculty ratio of 10:1, Dominican is able to successfully blend the personal attention associated with smaller schools with the academic resources of a larger university.
Resume/CV and cover letter are required and must be attached in attachment section of the application process (Step 2). Refer to the posting instructions for any additional materials that may be required.
Refer to the Dominican Employment Page here for adjunct opportunities and application instructions.
Title: Administrative Coordinator
Department: Events and Conference Services
Division: Finance and Administration
Reports to: Manager, Events and Conference Services
Supervises: N/A
Status: Non Exempt, Full-time
Position Summary
Dominican University of California is seeking an individual for an Administrative Coordinator position in Events and Conference Services. The candidate should have experience with serving as point of contact for all University scheduling needs for internal and external events and conferences. This position requires night/early morning, weekend hours, and on-call hours as determined by the Manager of Events.
Responsibilities
- Execute basic administrative tasks; serve as a point of contact and principal liaison for the scheduling and oversight of multiple events for both internal and external clients.
- Act as a liaison for summer conferences. Assist with logistics, scheduling, and responding to client needs under direction of the Manager of Events.
- Coordinate and work with various departments, including Facilities Services, Registrar's office, ELS, Music and Dance, Athletics, and vendors such as campus security on campus set ups, preparation, logistics, and scheduling of internal and external events.
- Update scheduling software to include all of the essential event information including: room assignments, layout, furniture, arrival time, event times, and room diagrams. Approve and oversee event scheduling and submissions.
- Process all necessary departmental and financial paperwork/system entry as it relates to conferences and events. Plan and collect all event information in a timely manner.
- Process invoices and reimbursements; write and distribute event planning meeting minutes; track RSVPs; schedule meetings; and collaborate with colleagues on department-wide initiatives.
- Establish and maintain a Standard Operation Procedures manual, including scheduling and office procedures. Continue streamlining these process as needed for efficiency.
- Updating and creating documents concerning protocol and scheduling under the direction of the Manager of Events.
- Perform other duties as assigned.
Required Qualifications
- Bachelor's degree from four-year college or university or equivalent combination of education and experience
- Minimum of 3 years professional experience, preferably in higher education
- Excellent written and verbal communication skills
- Excellent time management skills and abilities
- Strong computer skills including MS Office Suite; especially Excel
- Strong employee customer service orientation with excellent interpersonal skills
- Must be professional, diplomatic and able to serve a variety of constituents with equity, fairness and tact
- High level of skill and accuracy with figures and filing
- Data entry experience and knowledge of report generation, maintenance of desktop databases
- Detail oriented
- Current driver's license and satisfactory driving record required and must be maintained
Preferred Qualifications
- Experience with scheduling software such as Ad Astra, Power Campus, etc.
Additional Position Information
- Priority will be given to applications submitted by September 3, 2019; however additional applications may be considered until the position is filled
- Must be willing to consent to a background check and motor vehicle record check
Dominican University of California is an independent, international, learner-centered university, offering both undergraduate and graduate programs. Dominican has a
1:10 teacher-to-student ratio, an average class size of 16, with a small-town feeling in a park- like campus. We blend interdisciplinary core courses, real-world studies, and small classes with close and supportive academic advising and mentoring.
Application Procedures
Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment. We are committed in thought, word, and deed to recruiting and retaining a workforce that values the diversity of its student body. The University actively promotes an institutional culture that practices equity and inclusion. We strongly encourage applications from members of all under-represented groups in higher education.
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Organization
Working at Dominican University of California
Dominican University of California is an independent university offering the best of Liberal Arts combined with a rigorous professional education. Founded in 1890, Dominican enjoys an over century-long reputation for excellence in scholarship, research and community outreach.
The University offers more than 60 academic programs that reflect the diversity and creativity of both the faculty and the students. With about 1,900 students and a student to faculty ratio of10:1, Dominican is able to successfully blend the personal attention associated with smaller schools with the academic resources of a larger university.
Mission:
Dominican University of California educates and prepares students to be ethical leaders and socially responsible global citizens who incorporate the Dominican values of study, reflection, community, and service into their daily lives. The University is committed to diversity, sustainability, and the integration of the liberal arts, the sciences, and professional programs.
Academic Life:
Dominican’s focus on interdisciplinary studies provides a challenging academic environment with four schools, 24 majors, and an average class size of 16.
In the sciences, the University excels at involving undergraduates in sophisticated research projects that enable students to present at national academic conferences and publish alongside their faculty mentors in peer-reviewed journals.
In the humanities, students may combine dance and musical performance with the study of philosophy, literature, world cultures, and religion.
Dominican offers strong undergraduate professional programs in business, education, and nursing. There are also graduate offerings in these disciplines, as well as in counseling psychology and occupational therapy.
Dominican Diversity:
Dominican students come from across the United States. Although primarily from the Bay Area and Northern California, students come from 18 countries, including Brazil, China, Ireland, Japan, Russia, Spain, Taiwan, Thailand, and Turkey.
More than 80 percent of undergraduate students attending Dominican receive some form of financial aid, allowing students from diverse backgrounds to further their education. The University focuses in global community outreach and bringing a diverse range of faculty and students to campus.
Dominican University of California is an Equal Opportunity Employer committed to excellence through diversity, and takes pride in its multicultural environment.
- Telephone
- 4154583775
- Location
-
50 Acacia Ave
San Rafael
California
94901
US
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