Posting Details

Posting Details

Posting NumberS03700PWorking TitleSTUDENT AFFAIRS PROF IIDepartmentSPIA Public Admin & PolicyAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday through Friday, 8:00 AM to 5:00 PM

Advertised SalaryCommensurate with ExperiencePosting Date08/08/2019Open until filledYesClosing DateProposed Starting Date08/26/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleStudent Services Paraprofessional/ProfessionalPay GradeFLSAJob FamilyStudent ServicesFTE100Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Baccalaureate Degree in the field is strongly preferred.

Position Summary

This professional position in the Department of Public Administration and Policy directs both the admissions process and enrolled student services for the students in the department’s degree programs. This position exercises considerable autonomy and works with very little supervision. The position coordinates and oversees decision making in all aspects of the student experience. Works directly with the Graduate School on all issues related to student admission, enrollment, academic discipline, and graduation requirements for MPA and PhD students. Supervises the work of two student-workers.

Knowledge, Skills, Abilities and/or Competencies

· Thorough knowledge of the University’s rules, regulations, and policies, and procedures pertaining to the MPA program and the Graduate School
· Thorough knowledge of course offerings and requirements of the MPA program
· Ability to apply original and creative thinking to develop and improve methods and procedures
· Knowledge of UGA systems and procedures for student admissions and enrollment (i.e. OASIS)
· Excellent interpersonal skills
· Knowledge and competence in computer skills, including Access, is necessary
· Ability to establish and maintain effective working relationships with students, faculty, staff of our department, and staff from other University departments.
· Ability to interpret policies and procedures and effectively communicate these to students and faculty
· Ability to plan, assign, and direct the work of other employees

Physical Demands

Some lifting of no more than 25 pounds. Sit at desk for extended periods of time.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, or patient records)?YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Current Student Services:
· Manage the full student experience for ~200 departmental graduate students.
· Maintain physical and electronic files.
· Prepare or assist students with the preparation of forms required by the Graduate School.
· Advise enrolled students regarding program requirements, University deadlines and protocols, and Graduate School policies.
· Manage advising and registration sequence for 200 students.
· Create documents and other products to systematize the advising process.
· Train PhD student to assist with the assignment of student schedules.
· Serve in HR role to students on assistantship.
· Maintain departmental email lists.
· Prepare multiple annual reports for national, UGA, and program accreditation agencies.
· Assists students who are in academic difficulties and refers them to the appropriate resources in the department and at the Graduate School.

Percentage of time45 Duties/Responsibilities

Duties/Responsibilities

Admissions Services:
· Manage extremely high-volume admissions office for internationally recognized, highly competitive graduate program.
· Work with Graduate Coordinator to develop goals and objectives consistent with the strategic plan of the Department and University.
· Oversee the assembly of 400+ applications per year, across fall, spring and summer admissions cycles.
· Train and supervise admissions assistants, who do much of the day-to-day work of file assembly.
· Field inquiries on application status, financial aid, and other matriculation information.
· Track application progress and maintain physical files and extensive electronic data.
· Generate inter-office reports on demographics, attrition.
· Manage yield for incoming class.
· Help track and obtain funding opportunities for competitive applicants.
· Coordinate relay of information to incoming class.
· Help plan and execute multi-day orientation for new students.

Percentage of time40 Duties/Responsibilities

Duties/Responsibilities

Event Planning and Coordination:
· Plan or assist in the planning of program-related events including the New Student Orientation/Socialization, Spring Student Banquet, Pi Alpha Alpha induction ceremony, and the Graduation Reception.
· Manage budget for each event.
· Maintain database of invitees.
· Book facilities, equipment and catering.
· Arrange for transportation.
· Manage publicity.
· Recruit staff in the coordination of events with guest lists of 300+.

Percentage of time5 Duties/Responsibilities

Duties/Responsibilities

Special Projects:
· Calculate tuition differential and tuition return due to the department through its professional program, each semester.
· Work with faculty to create applications for new courses in the CAPA system as needed.
· Contract with Franklin College Office of Information Technology to implement the SARA advising system for students in our department.
· Research placement data for PhD graduates.
· Collect information to apply for Areas of Emphasis designation within our MPA degree.

Percentage of time5 Duties/Responsibilities

Duties/Responsibilities

Management of Comprehensive Examinations, Prospectus Defenses and Dissertation Defenses:
· Schedule and coordinate MPA and PhD exams, book rooms, arrange logistics, and administer.
· Tally, record, and communicate results.
· Schedule and coordinate prospectus and dissertation defenses.
· Complete all associated paperwork in line with Graduate School policy.

Percentage of time3 Duties/Responsibilities

Duties/Responsibilities

Course Loading, Course Approval, and Sectioning:
· Load courses.
· Coordinate scheduling issues.
· Monitor enrollment, book rooms.
· Create applications for new courses using the CAPA system.
· Create web-friendly course schedules and update as necessary.

Percentage of time2Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant DocumentsRequired Documents

1. Resume/CV
2. Cover Letter

Optional Documents