Echols County Extension Secretary - Part-Time

Job description

Posting Details

Posting Details

Posting NumberS03367PWorking TitleEchols County Extension Secretary - Part-TimeDepartmentCAES Southwest District CESAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanGDCPEmployment TypeEmployeeBenefits EligibilityNon-Benefits EligibleFull/Part timePart TimeWork ScheduleAdditional Schedule Information

This position is 19 hours a week ONLY.

Advertised Salary$12,825Posting Date08/08/2019Open until filledYesClosing DateProposed Starting Date08/26/2019Special Instructions to ApplicantsLocation of VacancySW District EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleOffice/Clerical AssistantPay Grade000FLSANon-ExemptJob FamilyOutreach ServicesFTE0.475Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

The Echols County Extension secretarial position is a non-exempt professional staff role within UGA Cooperative Extension responsible for handling the many resources offered by the Extension office. A level of independent judgment is necessary to effectively carry out the duties of the job and the incumbent is expected to manage administrative duties by developing techniques and procedures as appropriate. This role works cooperatively with all Extension faculty and staff where applicable and is administratively responsible to the County Extension Coordinator.

Knowledge, Skills, Abilities and/or Competencies

Office and communication skills. Proficient in typing, filing, and computer skills such as Windows, Microsoft Office, and QuickBooks. Work in this occupation is by nature a combination of office and field work.

Proven ability to communicate professionally to varied clients and stakeholders including management, staff, youth, and other clients.

Ability to manage multiple priorities.

Exhibits high standards of professionalism in personal contacts, appearance and work habits. Possesses necessary personal skills to perform public relations responsibilities effectively.

Ability to establish and maintain effective working relationships with county, district and state staff, local government employees and clientele.

Physical Demands

Some light lifting. Some degree of physical activity for this position (e.g. handling samples, demonstration materials, and audio-video equipment). Sitting for extended periods of time at a computer or office role.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?YesDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Maintain appropriate records for fiscal reporting. May prepare various accounting forms (using Quickbooks) and exercise basic accounting responsibility in reconciling local Extension budgets.
Must keep financial records current within the existing month.

Percentage of time20 Duties/Responsibilities


Assist clientele with access to Extension resources and services including printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing).
Assist clientele in registering for regional or statewide workshops/conferences and training or testing associated with certification programs offered by Extension (e.g. pesticide applicators, certified landscape professional, certified childcare providers, ServeSafe).

Percentage of time25 Duties/Responsibilities


Publicize programs and workshops offered in local county or nearby counties to clientele.
Maintain the County website
Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists

Percentage of time20 Duties/Responsibilities


Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary. Maintaining and updating mailing list. Maintain 4-H volunteer record w/assistance of Co Agent.
Maintain office inventory of publications, office supplies and materials as needed
Assist County Extension Coordinator with personnel procedures.
Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.
Regularly participating in staff conferences and District Conferences.
Other duties as assigned by the County Extension Coordinator

Percentage of time35Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other
  2. This position is located in Statenville, Ga- Echols County. Are you willing to work from this location?
    • Yes
    • No
  3. This position is part time - 19 hours per week.There is no overtime salary. Are you willing to work 19 hours a week?
    • Yes
    • No
Applicant DocumentsRequired Documents
    Optional Documents
    1. Resume/CV
    2. Cover Letter
    3. Unofficial Transcripts
    4. List of References with Contact Information
    5. Unofficial Letters of Recommendation




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    Job No:
    Posted: 8/9/2019
    Application Due: 10/17/2019
    Work Type: