DescriptionJob Purpose: Plan, perform and coordinate the administrative and financial support activities for assigned faculty member(s) and associated research group(s) as part of a shared services environment. Responsible for setting employee goals, assessing employee performance and providing feedback, and making pay recommendations.

 

Major Responsibilities:

• Develop grant proposals, collect data, track statistical information, route, edit, and coordinate the preparation of reports related to project deliverables.
• Train incoming Faculty Support Coordinators in the delivery of administrative support, within a shared services environment.
• Oversee the workload assignments and supervise classified and temporary staff as well as student assistants.
• Compile information, confer with appropriate staff, maintain records, and prepare correspondence and reports.
• Address, develop, implement, and interpret business and administrative related processes for assigned research groups consistent with Institute policies; including recommendation letters, requests for travel supplements; conference registration and payments.
• Serve as a liaison with the finance office in the coordination and oversight of sponsored project activity.
• Oversee and coordinate the hiring process for assigned groups by assembling personnel forms, arranging transportation and facilitating housing accommodations for new faculty.
• Coordinate events, including faculty visits, meetings, seminars, conferences, program reviews, multi-investigator site visits and workshops.
• Prepare faculty CVs and bio-sketches for publication.
• Perform other related duties as assigned. 

Basic Qualifications:

• Education: Bachelor's Degree in related field or equivalent combination of education and experience.
• Work Experience: Seven to nine years job related experience.
• Certifications: N/A
• Skills: This job requires use of office and specialized computer applications and systems. Skills in financial record keeping, report writing, communications, and customer service is required.

 

QualificationsPreferred Qualifications:

• Preferred Education: Master's Degree.
• Preferred Work Experience: University experience, particularly in an academic research environment is preferred.
• Preferred Certifications: N/A
• Preferred Skills: Supervisory and organization skills highly desired. Working knowledge related to support of research project teams with specific experience in grant accounting, budgeting and reporting is preferred as are skills in records management, conference and event planning. 

Additional Information: This position operates in a multidisciplinary, shared services environment and supports cross-functional teams from different colleges within the Institute.

 

Successful candidate must be able to pass a background check, which will include a credit check. Please visit http://www.policylibrary.gatech.edu/employment/pre-employment-screening to obtain GT's background and credit policy.

 

Impact & Influence: This position will interact on a regular basis with: multidisciplinary faculty. This position typically will advise and counsel: faculty, research faculty, staff, students, and administrators. This position will supervise: assigned support staff and students.

Job: Administrative Support
Primary Location: Georgia-Atlanta
Organization: Executive VP of Research
Job Posting: Sep 20, 2019, 1:54:22 PM
Schedule: Full-time